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Tennessee Tech University - EVS PhD. Student Checklist

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EVS Ph.D. Student Checklist
1. Admission to the Program: Date ________________
1. Deadline for application: Four weeks prior to date of registration.
Required Forms and Procedures: Contact the Graduate School
for complete information.Standing: _____Full _____Provisional
2. Initial Registration: _________Semester, 20_____
1. Biology: You should contact your major's professor to obtain
assistance in the registration process.
2. Chemistry: You should contact the departmental chairperson
who will select an academic advisor to assist you in the
registration process.Note: You must complete all requirements
for the degree within eight years from the beginning of the
above semester of initial registration.
3. Selection of Major Professor: Date_________________
1. Deadline: No later than the end of the semester in which you will
complete 15 semester credits in the Ph.D. program.Biology: No
Action required. Your major professor was selected as a part of
the admission process.
1. Chemistry: Based on your particular area of interest in
chemistry, your academic advisor will assist you in the
selection of a major professor. You should interview at
least five (5) members of the Chemistry graduate Faculty.
Note: Your major's professor will serve as the chairperson
of your advisory committee and as your primary resource
person for the remainder of your graduate program.
Whenever you have questions or problems, consult with
your major's professor.
4. Selection of Advisory Committee: Date_________________
1. Deadline: No later than the end of the semester in which you will
complete 15 semester credits in the Ph.D. program. Required
TTU Form: Request for Appointment of Advisory Committee
1. Note: The organization and appointment of advisory
committees to supervise graduate study for the degree of
Doctor of Philosophy in Environmental Sciences shall be
the same (generally) as in the master's program, except
that the advisory committee shall consist of at least five
members of the Graduate Faculty.
2. Three members shall be from the student's area of
concentration in either Biology or Chemistry.
3. Two members shall be from separate departments of the
environmental science core outside the student's area of
concentration. Changes in a Ph.D. advisory committee
must adhere to all policies and procedures governing
graduate study at the University, as contained in the
Graduate Catalog and administered by the Vice-President
for Research and Graduate Studies.
5. Approval of Proposed Program of Study: Date _______________
1. Deadline: No later than the end of the semester in which you will
complete 15 semester credits in the Ph.D. program.
1. Required TTU form: Proposed Program of Graduate Study.
2. Note: Your Proposed Program of Study is a
comprehensive list of all courses you will take as a part of
your doctoral program. It must include a minimum of 61
semester credits, consisting of at least 43 credits in course
work beyond the bachelor's degree and at least 18 credits
in Research and Dissertation.
3. The course work must include 13 credits in “core courses”
and 12 credits in 7000-level courses. It may include up to
18 credits in course work (excluding Research and Thesis)
taken as part of an accredited graduate program.
6. Research Plan: Date _______________
1. Deadline: The Research Plan must be completed by the end of
the second semester for Biology Concentration students and the
end of the third semester (excluding summers) for full-time
students and at a date agreeable with the Advisory Committee
for part-time students.
1. Required TTU Form: Research Plan Cover Sheet: The
Research Plan must be approved by the students Graduate
Advisory Committee. The Research Plan Cover Sheet must
be attached to the cover of the Research Plan and kept on
file in the office of the Director of the Ph.D. Program in
Environmental Sciences.
2. Oral Presentation and defense of the Research Plan is
required. Each member of the Students Graduate Advisory
Committee should be given at least one week to review the
written portion before defense.
3. If the advisory committee feels it is necessary for the
student to undertake additional coursework following the
oral presentation, the Substitution form or completed
Program of Study should be attached to the Research Plan
as well. (both forms are found either in the Forms section
of the website, or in the appendix of the handbook).
7. Reclassification to Full Standing, (if
applicable): Date__________
1. Deadline: No later than the end of the semester in which you will
complete 15 semester credits in the Ph.D. program.
1. Required TTU form: Application for Reclassification to Full
Standing.
2. Note: If you were admitted to the program in Provisional
Standing, the conditions which must be satisfied before
reclassification to Full Standing were listed on the
Certificate of Admission.
8. Environmental Science Seminar/Chemistry Concentration:
1. EVS 7910 should be completed the semester before the
Comprehensive Exam for Chemistry Concentration students.
2. This seminar will be given to the faculty and students of the
Environmental Sciences Ph.D. program and any other faculty
who may wish to attend. The seminar may cover any topic in
Environmental Chemistry but may not include research outlined
in the student's Research Plan.
3. A 50-minute seminar should be prepared. This seminar should
be scheduled with the Department of Chemistry Seminar
Chairman the semester you plan to take this course.
4. Chemistry Concentration students are required to give a second
50-minute seminar - their defense seminar - during the
semester they plan to graduate. This seminar should also be
scheduled with the Chemistry Department Seminar Chairman
and will include representative data from their dissertation.
9. Environmental Science / Biology Concentration:
1. EVS 7910 should be taken the semester you plan to graduate.
2. The requirement of EVS 7910 is met by formal presentation of
your research dissertation and should be scheduled with your
mentor and/or the Biology Department Seminar Chairman,
whichever is applicable.
10. Comprehensive Exam:
1. Successful completion of the Comprehensive Examination must
be achieved in a timely fashion.
2. Divisional requirements of the Comprehensive Examination must
be met within a year following the completion of 80% of the
course work in the student's Program of Study, including
successful completion of all core courses.
3. It shall be the student's responsibility, in consultation with
his/her research advisor, to schedule this examination at a date
agreeable to the whole examining committee. The committee
shall be given at least two months advance notice of the
Examination date in order to make preparations.
4. Any second attempts to pass portions of the Comprehensive
Examination must be scheduled in the subsequent (Fall/Spring)
semester.
5. Failure to follow these procedures shall result in the student's
dismissal from the program. Any appeal by the student for
exceptions to this policy shall be made in writing and submitted
to the Executive Committee of the Ph.D. program.
11. Admission to Candidacy: Date _________________
1. Required TTU form: Memorandum from the chairperson of your
advisory committee to the Vice-President for Research and
Graduate Studies. Admission to candidacy is based on the
recommendation of your advisory committee. You must have:
2. Satisfactorily completed eighty percent of the course work in
your proposed program of study;
3. Satisfactorily completed your comprehensive examination; and
4. Submitted a proposed doctoral research project (research plan)
which has been approved by your advisory committee.
12. Submission of Application for Graduation: Date ________
1. Deadline: The beginning of the semester in which the degree is
expected to be conferred.
1. See the calendar in the Graduate Catalog for the date.
2. Required TTU form: Application for Graduation. This
application is for a specific Commencement Exercise.
3. If you do not complete all requirements for graduation as
anticipated, another Application for Graduate must be
submitted.
4. Deadline: At least three weeks prior to your anticipated
date of graduation.
5. Required TTU form: Memorandum from the chairperson of
your advisory committee to the Vice-President for
Research and Graduate Studies.
1. Note: After all members of your advisory committee
have had an opportunity to read the complete final
draft of your dissertation, the chairperson of your
advisory committee will schedule a meeting of the
committee to hear your presentation and defense of
the research. The committee may accept the
dissertation as presented or may request
modifications or further research. It is recommended
that the oral defense be scheduled well in advance of
the above deadline.
13. Submission of Dissertation to the Graduate School: Date________
1. Deadline: See Important Dates and Deadlines for exact dates on
the Graduate School website.
2. Proposed final copy: At least three weeks prior to your date of
graduation.
3. Official final copies: At least one week prior to your date of
graduation.
4. Note: The dissertation must be completed in a format specified
by the Graduate School.
1. The proposed final copy of the dissertation and an abstract
of the dissertation must be submitted to the Graduate
School for approval at least three weeks prior to your
anticipated date of graduation.
2. After the proposed copy has been approved and, if
necessary, revised, three official copies of the dissertation
and four official copies of the abstract must be provided to
the Graduate School at least one week prior to your
anticipated date of graduation.
14. Graduation: Date _________________
1. Note: You must be enrolled in school during the semester in
which the degree is granted.
2. You are expected to be present at the Commencement Exercise
for the conferral of the degree unless written authorization to
graduate in absentia has been granted by the Vice-President for
Research and Graduate Studies.
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Tennessee Tech University - EVS PhD. Student Checklist

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Completed 30 May 2020

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