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March, 2020
Temporary Telecommuting Agreement
Alvin Community College (ACC) encourages departments and units to consider ways of implementing social
distancing as a method to minimize the spread of the COVID-19 virus (referred to throughout this document as
the current health situation). One such option for social distancing is telecommuting on a temporary basis
where management has determined that such temporary telecommuting is appropriate and viable.
This Temporary Telecommuting Agreement (Agreement) should be used in all instances in which management
has determined that an employee may temporarily telecommute as a means of social distancing. The
telecommuting setting provides the flexibility needed to adjust to any changing circumstances as the current
health situation continues to evolve. Here is the link detailing the requirements for remote technology
https://portal.alvincollege.edu/employeeservices/informationtechnology/remote_work/Pages/default.aspx
.
This Agreement is between ACC and _____________________________ (“employee”), and must be signed
and approved by the employee’s manager and ELT member with oversight over the division/department. All
policies and procedures referenced in this Agreement require the same adherence as they do on campus
unless otherwise defined in this Agreement. If management decides to end the employee’s temporary
telecommuting arrangement as described in this Agreement, he/she may discuss with management whether
any further telecommuting is appropriate. Note that having successfully engaged in temporary telecommuting
pursuant to this Agreement does not require management to agree to any future telecommuting.
A. We, (ACC and the employee) agree that he/she will temporarily telecommute beginning on:
_______________________________. The employee understands the permission granted by this
agreement to telecommute is a temporary measure only, and will be reviewed continuously during the
period in which ACC encourages social distancing as a measure intended to minimize spread of the
current health situation. Accordingly, ACC may alter this schedule or end the temporary
telecommuting agreement at any time in its discretion. The end date of this agreement will be based
on the College reopening and social distancing is no longer necessary. All employees will be notified
when the Agreement ends.
B. The employee agrees to maintain a presence with his/her Supervisor while temporarily
telecommuting. Presence may be maintained in the manner and using the technology, directed by the
Supervisor, which remains readily available such as by laptop computer, mobile phone, email,
messaging application, videoconferencing, instant messaging and/or text messaging at all times during
the normal business hours. The employee is expected to maintain the same response times as
if
h
e/she were at his/her regular work location. The employee will make his/herself available to
physically attend scheduled work meeting, if necessary, as requested or required by the supervisor and
the responsible ELT member
.
C
. While temporarily telecommuting, the employee will work just as if he/she was in a regular ACC work
location and maintain productivity, performance, communication and responsiveness standards as
if
h
e/she was not temporarily telecommuting. This Agreement does not change the basic terms and
conditions of his/her employment at ACC. The employee will perform all duties as set forth in his/her
job description, as well as any additional duties that the Supervisor may assign from time to time.
Further, he/she remains obligated to comply with all College policies and procedures.
