Template 6.2.11: Project Initiation Document (PID)
Purpose
The Project Initiation Document, also known as a PID, is the agreed document in use
in the HSE to assist people undertaking projects. Available at: http://www.hseland.ie/
lcdnn/Portals/0/Files/2%20PID%20Template.docx. The purpose of the PID is to outline
key information regarding a dened project. The document is designed to be a vehicle
for communication to all key stakeholders and can be updated throughout the project.
How to use it?
Assistance in completing the PID is available from the Programme for Health Service
Improvement (PHSI) team: http://www.hse.ie/eng/about/Who/healthserviceimprovement/
See also Programme for Health Services Improvement Handbook – Resources Area on
Change Hub at: http://www.hseland.ie/lcdnn/Welcome/Resources/tabid/398/cid/57/
Programme-for-Health-Services-Improvement-Handbook.aspx
Support is also available from locally based Programme Management Offices in each
of the Community Healthcare Organisations. Hospital Groups have also designated
service improvement/transformation teams that provide programme and project
management supports.
HSE Programme for Health Service Improvement
Project Initiation Document
Division:
Project Name:
Document Prepared By:
Date Submitted:
Date Approved:
Document Version:
People’s Needs Defining Change Health Services Change Guide
Document Purpose
The purpose of this Project Initiation Document is to outline the key information
regarding the:
[INSERT PROJECT NAME].
This document is designed to be a vehicle for communication to all interested parties
and will be updated throughout the project.
Please note: for all projects under the governance of the Programme for Health
Service Improvement, the Project Initiation Document should be prepared
and submitted for approval using this template. Once approved, it should be
transferred to the ProjectVision project management software tool and updated
there throughout the project lifecycle.
Executive Summary
Describe the high level purpose for the project.
Context
Describe the circumstances that have led to this project, i.e. define the current
business need or problem that the project aims to understand and solve. Describe
any other organisational factors that relate to the project.
Objectives
Detail the project objectives – specific, measurable, action-oriented, realistic,
and time-based statements that describe what you want to achieve to address
the defined business need or problem.
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
Strategic Alignment
Detail how the project supports the achievement of the HSE’s Corporate Goals:
1. Promote health and wellbeing as part of everything we do so that people
will be healthier.
2. Provide fair, equitable and timely access to quality, safe health services that
people need.
3. Foster a culture that is honest, compassionate, transparent and accountable.
4. Engage, develop and value our workforce to deliver the best possible care
and services to the people who depend on them.
5. Manage resources in a way that delivers best health outcomes, improves
people’s experience of using the service and demonstrates value for money.
Scope
Detail what work will be carried out as part of the project, and what work will be
excluded. Describe any constraints that may affect the project, i.e. existing conditions
that the project team is powerless to change, e.g. external standards and regulation.
In Scope:
Out of Scope:
Constraints:
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
Benefits
List the benefits of undertaking the project, i.e. the positive outcomes from the change(s) that the project delivers. (Recommended maximum of 10)
Benefit
Measure
Target
Baseline
Stakeholder
Benefit
Measure
Target
Baseline
Stakeholder
Benefit
Measure
Target
Baseline
Stakeholder
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
Deliverables
List the outputs that a project must deliver in order to achieve its objectives.
Dependencies
List the external dependencies for the project, i.e. projects, events or work outside of control of the project that affect or are affected by the project’s work or outcomes.
In particular, what other HSE projects are required to support or be aware of this project.
Dependency
External Dependency Owner
Impact
Assumptions
Rating
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
Dependency
External Dependency Owner
Impact
Assumptions
Rating
Dependency
External Dependency Owner
Impact
Assumptions
Rating
Risks
List any relevant risks of which you are aware, i.e. something that may arise in the future which has the potential to negatively impact the project.
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
Resourcing
Outline expected people costs associated with the project.
Governance
List the key governance roles for the project.
Governance Role
Name
Governance Role
Name
Governance Role
Name
Project Initiation Document (PID)
This is the mandated template for developing a PID for any project or programme under the governance of the Programme for Health Service Improvement, HSE.
People’s Needs Defining Change Health Services Change Guide
Template 6.2.11: Project Initiation Document (PID) (continued)
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