Fillable Telework Supervisor Checklist (Ridgewater College)

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Telework Supervisor Checklist (Ridgewater College)

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Page 1 of 2
Telework Supervisor Checklist
Notes
General Telework Expectations/Requirements
Review Telework Agreement on workday schedule, hours of work,
location of work, expectations, equipment and supplies checked out,
etc. with each direct report.
Telework Agreement must be signed by each direct report, with
copy given to the employee, personnel file, and supervisor.
Review Acceptable Use / Data Privacy Form
System Office Board Procedure
Only employee has access to College-issued technology (do
not share with family members).
Remember data privacy protocol (paper, electronic)
Set all devices to lock automatically for periods of non-use.
No Reimbursement Directive: Ridgewater College will not reimburse
employees for costs incurred from working remotely – cell phone,
internet, etc.
Communication expectations: Identify and set and/or document
communication plan and protocols for remote interaction with each
work team. Goal: Regular and consistent communication between
supervisor, work team, and individual employees.
Technology/Equipment
Obtain list of college-issued equipment checked out for home use
(laptop/tablet, phone, printer, etc.) from each employee via
Telework Agreement.
Review File storage/back up protocols.
Is internet access available?
If not, discuss internet access options for each employee.
Does employee need assistance connecting equipment?
Software/Systems/Connectivity
ISRS
Marketplace
ImageNow
WebAccounting
EPM11
DARS
Hobsons Connect
H: Drive/N: Drive
Others not listed above:
Technology training opportunities discussion
Review Ridgewater College Technology webpage resources
https://mnscu.sharepoint.com/sites/RIDGE-Technology
On which technology(s) does the employee need training?
Page 2 of 2
Home Office/Workspace Environment
Desk, chair, lighting, floor space, noise level, etc.
Power outlet(s) with surge protector(s).
Guidelines for Success
Make sure you have what you need for a successful home work space:
o Lighting, space, chair, access to files, technology, work plan,
etc.
o Create a clear physical separation between your work space
the rest of your home
Create and follow a work day routine:
o Start time, work flow, breaks, etc. - include in your
calendar/schedule.
o Establish a clear set of prioritized lists of activities to
accomplish each day.
Minimize distractions – family, home, outside commitments, etc.
Connect with your workgroup regularly – include in your
calendar/schedule.
When video conferencing, be aware of your background – both visual
and audio.
Establish boundaries when working from home with those living with
you so they know when you are working.
Daily Activity/Time Tracking Format (Example)
DATE
START
TIME
END
TIME
SUMMARY OF TASK WORKED ON
COVID19
Y/N
3/17/20
8:00
9:00
Zoom meeting with prospective student [name]
to discuss attending RC
N
3/17/20
9:00
9:30
Phone call with advisor [name] to get questions
answered, follow up with my supervisor, entered
notes on student prospect
N
3/17/20
9:30
12:30
DID NOT WORK due to child care needs
Y
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Telework Supervisor Checklist (Ridgewater College)

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Completed 19 September 2020

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