Page 1
Student Travel Forms
TRAVEL CHECKLIST
Assumption of Risk and Release Agreement
Team/Group Travel Authorization Form
Copies of Travel Authorization to Student Life Administrator
Insurance/Phone # of Provider:
Drivers approved
Access to Medical/Emergency Personnel
Travel Cards or Cash Advance
Sponsor:
From: To:
Purpose of Travel:
Drivers:
Phone/Address of Local Law Enforcement:
Name/Location:
ID # ID#
Page 2
Signiture of Authorization (or submitted electronically by
Sponsor official SRSU Email)
Physical Plant
Name (First and Last)
TEAM/GROUP TRAVEL AUTHORIZATION
HOTEL OR OTHER ACCOMODATIONS:
TEAM/GROUP MEMBERS
A COPY OF THIS FORM MUST BE SHOWN BY THE PERSON CHECKING OUT THE VEHICLE TO THE PHYSICAL
PLANT STAFF MEMBER WHEN CHECKING OUT A UNIVERSITY VEHICLE
I have read, understand, and certify that all policies regarding student travel
including the items on the follwing page have been fulfilled.
Date and Time of Departure(from Campus)
Date and Time of Arrival(to Campus)
Student Travel Forms
Destination/Location:
Group Name:
(Please Type)
Name (First and Last)
Mode of Transportation:
Telephone:
Return Page 2 to the Student Life Office Box C-121/ Room UC211
Name (last name first – please print or type) Student A#
DESCRIPTION OF ACTIVITY and/or TRAVEL:
Page 3
In consideration for facilitating my participation in the Activity described above, I, for myself, my heirs, executors and administrators,
hereby release, hold harmless, discharge, and otherwise agree to indemnify Sul Ross State University (“University”), the Texas State
University System, their regents, employees, agents, and volunteers (“the Released Parties”) from and for any claims, demands,
liability, lawsuits, injuries (including death), property damage, attorney’s fees, expenses, costs, causes of action, judgments, or awards
of any kind or character (“Loss”) that may accrue, arise, or otherwise exist because of my participation in the Activity. I intend this
release to include any Loss sustained by a third party through whom or on behalf of whom (or whose estate) I may assert a claim,
lawsuit, or cause of action. I UNDERSTAND AND AGREE THAT THIS RELEASE, HOLD HARMLESS, AND INDEMNITY AGREEMENT
EXPRESSLY RELEASES, HOLDS HARMLESS, CONTRACTUALLY BINDS ME TO INDEMNIFY (I.E., REIMBURSE THE RELEASED PARTIES FOR
ANY LOSS THEY MAY SUSTAIN, RESULTING FROM A CLAIM BY A THIRD PARTY) AND OTHERWISE EXONERATES THE RELEASED
PARTIES FROM THE CONSEQUENCES OF THEIR OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS THE SOLE OR CONTRIBUTING
CAUSE OF MY LOSS.
I intend this release, hold harmless and indemnity to be as broad and comprehensive as possible as I do not desire
that the Released Parties have any liability, directly to me, my spouse (if any), my child, or indirectly to any medical provider or insurer,
arising from my participation in the herein described Event and/or my presence on the above-named property or facilities.
ASSUMPTION OF RISK
I voluntarily choose to participate in the Activity, and hereby confirm that no one has compelled me to participate in the Activity. I
understand that there are inherent risks associated with the Activity. I further understand that participating in the Activity involves
some activities that can be both strenuous and physically demanding and could result in injury or even death. Such injuries may
include: scratches, scrapes, bruises, strains, sprains, broken bones, water-borne illnesses, hypothermia, injuries from impact with rocks,
or other river hazards, and drowning. I also understand that this is not a complete list of the possible injuries that may be sustained
from participating in the Activity. There are various hazards associated with the Activity, including, but not limited to, the varying
degrees of experience or lack of experience of other individuals participating in the Activity. I understand that these risks may result in
personal injury, property damage or death. On behalf of myself, my heirs, executors and administrators, I voluntarily assume any and
all risk of Loss as defined and described in the above Release of Liability and Indemnity Agreement.
BY SIGNING BELOW, I REPRESENT THAT I HAVE READ AND UNDERSTOOD WHAT IS WRITTEN ABOVE AND
THAT I VOLUTARILY BIND MYSELF TO THE TERMS AND CODITIONS STATED.
Signature
Date
Return Page 3 to the Student Life Office Box C-121/ Room UC211
SUL ROSS STATE UNIVERSITY
A Member of the Texas State University System
ALPINE, TEXAS 79832
RELEASE OF LIABLITY, INDEMNIFICATION AND ASSUMPTION OF RISK AGREEMENT
RELEASE OF LIABILITY AND INDEMNIFICATION AGREEMENT
I grant permission to the University’s staff to seek medical attention should the need arise and next of kin cannot be reached by
telephone.
Date and Time of Departure(from Campus)
Date and Time of Arrival(to Campus)
University Vehicle
Personal Vehicle Other
9
Page 4
Follow the program policies for keeping program staff informed of participant whereabouts and
well-being.
Assume responsibility for all the elements necessary for personal preparation for the program and
participate fully in orientation.
Obtain and maintain appropriate insurance coverage and abide by any conditions imposed by the
carriers.
Understand and comply with the terms of participation, university policies and regulations, and
emergency procedures of the program and obey the law. Remember, the use or possession of
tobacco, weapons, alcohol, or illegal drugs are forbidden while traveling on a University-sponsored
trip.
Beware of local conditions and customs that may present health or safety risks when making daily
choices and decision. Promptly express health or safety concerns to the staff advisor.
Behave in a manner that is respectful of the rights and well-being of others, and encourage others
to behave in a similar manner.
Accept responsibility for your own decisions and actions.
RESPONSIBILITIES OF PARTICIPANTS
Read and carefully consider all materials and/or information provided by the advisor that relates
to safety, health, legal, and environmental in the area where you will be going
Make available to the university official accurate information by completing the RELEASE OF
LIABLITY, INDEMNIFICATION AND ASSUMPTION OF RISK AGREEMENT and providing any other
personal data that is necessary in planning for a safe and healthy trip.
Student Travel Forms