IDAHO STATE UNIVERSITY TRAVEL CARD USER AGREEMENT
Please read this agreement carefully before signing. You are being entrusted with an Idaho State
University Travel Card (t-card) issued by Bank of America. The travel card is provided to you based
on your need to travel for Idaho State University. It is not an entitlement nor reflective of title or
position and may be revoked at any time without your permission.
1. I understand that I am being issued an Idaho State University Travel Card in order to make
authorized travel expenditures only:
a. I have read and will follow university policy and procedure governing travel card use.
(View the university travel card site
http://isu.edu/finserv/tepolicies.shtml for links to policy)
b. I understand my travel card has both a single transaction limit and a monthly limit. I
will not attempt to bypass limits by splitting charges on my travel card or with
another employee.
c. Under no circumstances will I use my travel card to make personal purchases, partial
or in full, for myself or for others. Using the travel card for any personal expense could
be considered misappropriation of state funds and could result in the travel card
being revoked or corrective action, up to and including termination of employment.
d. I will reimburse Idaho State University within fifteen (15) days for any personal
expense and related fees. I understand if the reimbursement is not made within (15)
days, the Travel Office will initiate payroll deduction for the unauthorized personal
expense.
e. The travel card is issued in my name. I will not allow any other person to use the card.
I will not share my login or password information with others.
f. If the card is lost or stolen, I will immediately notify Bank of America by telephone at
1- 888-449-2273 the university travel card administrator, and my department.
g. Since I am responsible for all charges (but not for payment of approved business
purchases) on the card, I will make sure reconciliation is done in a timely manner ,
submit all required documentation and receipts to my department travel delegate,
and resolve any discrepancies by either contacting the vendor or Bank of America in
a timely manner.
h. I agree to surrender the t-card immediately upon termination of employment,
whether for retirement, voluntary, or involuntary reasons.
Your signature below indicates that you have read and will comply with the terms of this agreement
and all other travel and travel card policies. Failure to do so may result in deductions from employee
paychecks for unauthorized, illegal, or undocumented purchases; suspension or revocation of card; and
personnel action up to and including termination, as appropriate based on the violation.
Cardholder Printed Name________________________________________________
Cardholder Signature_ ________
Date
