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TOWN OF GRANITE QUARRY
BOARD OF ALDERMEN
REGULAR MEETING
Monday, October 5, 2020
7:00 p.m.
Ca
ll to Order Mayor Feather
Mom
ent of Silence
Ple
dge of Allegiance Chandler Harrison, Troop 379
1. Approval of Agenda
2. Approval of Consent Agenda
A. Approval of the Minutes
1) Regular Meeting Minutes September 8, 2020
B. Departmental Reports (Reports in Board packet)
C. Financial Reports (Reports in Board packet)
3. Citizen Comments
(All comments are limited to 6 minutes. No sharing of minutes with other citizens.)
4. Guests and Presentations
A. Eagle Scout Presentation Eagle Scout Candidate Christian Stebe
B. FD Auxiliary Port-a-Pit Fundraiser FD Auxiliary Vice-President Brittany Barnhardt
5. Town Events
A. FD Open House Saturday, October 10, 2020, 10:00 a.m. - 3:00 p.m.
B. FD Trunk or Treat Saturday, October 31, 2020, 5:00 p.m. - 8:00 p.m.
6. Town Manager Update (Report in Board packet)
A. Comprehensive update on the Granite Lake FEMA project
Old Business
7. Discussion Board Meeting Dates 2021
Town of Granite Quarry
Page 1
New Business
8. Public Hearing UDO Text Amendment - Signs
A. Staff Presentation Town Planner Steve Blount
B. Open Public Hearing
C. Public Comments
D. Close Public Hearing
E. Board Discussion and Decision
ACTION REQUESTED: Motion to approve Ordinance 2020-10 amending the UDO text for signs as
presented.
ACTION REQUESTED: Motion to adopt the following Statement of Consistency: In voting to adopt
the proposed text amendment to the Unified Development Ordinance, the Granite Quarry Board of
Aldermen does find this decision to be in the best interest of the public and to be consistent in general
with policies stated in the Town’s Comprehensive Plan.
9. Public Hearing UDO Text Amendment – Pool Fences
A. Staff Presentation Town Planner Steve Blount
B. Open Public Hearing
C. Public Comments
D. Close Public Hearing
E. Board Discussion and Decision
ACTION REQUESTED: Motion to approve Ordinance 2020-11 amending the UDO text for pool
fences as presented.
ACTION REQUESTED: Motion to adopt the following Statement of Consistency: In voting to adopt
the proposed text amendment to the Unified Development Ordinance, the Granite Quarry Board of
Aldermen does find this decision to be in the best interest of the public and to be consistent in general
with policies stated in the Town’s Comprehensive Plan.
10. Interlocal Agreement County Property Tax Collection Services
ACTION REQUESTED: Motion to approve the Interlocal Agreement with Rowan County for
Property Tax Collection Services as presented.
11. Capital Project Ordinances Updates / Closeouts
A. CPO 2020-06 Town Hall Closeout
1) Summary / Recommendations
2) Budget Amendment #4
ACTION REQUESTED: Motion to approve Budget Amendment #4 to transfer the remaining
fund balance from the Town Hall upgrades project to the Board Contingency line item.
3) Budget Amendment #5
ACTION REQUESTED: Motion to approve Budget Amendment #5 and authorize the town
manager to commission the architect to update a Town Hall Space / Facility Needs Assessment
within an amount not to exceed $5,000.
4) Motion to close out Capital Project Ordinance 2020-06
ACTION REQUESTED: Motion to adopt and close the Capital Project Ordinance 2020-06
amendment as presented this date.
Town of Granite Quarry
Page 2
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B. CPO 2020-07 Streets Closeout
1) Summary
2) Budget Amendment #6
ACTION REQUESTED: Motion to approve Budget Amendment #6 to transfer the remaining
fund balance from the Capital Streets project to Streets: Powell Bill – Unappropriated Fund
Balance.
3) Motion to close out Capital Project Ordinance 2020-07
ACTION REQUESTED: Motion to adopt and close the Capital Project Ordinance 2020-07
amendment as presented this date.
C. CPO 2020-05 IDF Sewer Extension Grant
1) Construction Bid Award
ACTION REQUESTED: Motion to award the IDF grant’s sewer extension construction
contract to Carolina Siteworks as presented.
2) CPO 2020-05 Amendment
ACTION REQUESTED: Motion to amend Capital Project Ordinance 2020-05 as presented.
12. Coronavirus Relief Funds
A. Budget Amendment #3
ACTION REQUESTED: Motion to approve Budget Amendment #3 as presented.
B. CRF Reimbursement Request Review
ACTION REQUESTED: Motion to approve the CRF Expenditure Report as submitted and
attested to by the town manager.
13. Proclamation Fire Prevention Week
14. Board Comments
15. Mayor’s Notes Announcements and Date Reminders
A. Thursday, October 8 11:00 a.m. FD Auxiliary Port-a-Pit Fundraiser
B. Thursday, October 8 6:00 p.m. Community Appearance Commission
C. Saturday, October 10 10:00 a.m. FD Open House
D. Monday, October 12 5:00 p.m. Rowan Chamber Business After Hours
E. Monday, October 12 6:00 p.m. Planning Board
F. Wednesday, October 14 6:00 p.m. CCOG Board of Delegates Annual Report
G. Thursday, October 15 7:30 a.m. Rowan Chamber Power in Partnership
H. Monday, October 19 5:00 p.m. Parks, Events, and Recreation Committee
I. Monday, October 19 5:30 p.m. Zoning Board of Adjustment
J. Tuesday, October 20 3:30 p.m. Revitalization Team
K. Wednesday, October 28 5:30 p.m. Cabarrus-Rowan County MPO Meeting
L. Saturday, October 31 5:00 p.m. FD Trunk or Treat
Adjourn
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
October 5, 2020
Agenda Item 1 Approval of Agenda
Summary:
The Board may discuss, add, or delete items from the Regular
Meeting agenda.
Action Requested:
Motion to adopt the October 5, 2020 Board of Aldermen
Meeting Agenda (as presented / as amended).
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
Page 4
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Agenda Item Summary
Regular Meeting
October 5, 2020
Agenda Item 2 Approval of Consent Agenda
Summary:
The Board may discuss, add, or delete items from the Consent
Agenda.
A. Approval of the Minutes
1) Regular Meeting Minutes September 8, 2020
B. Departmental Reports
C. Financial Reports
Action Requested:
Motion to approve the consent agenda (as presented / as
amended).
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
Page 5
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TOWN OF GRANITE QUARRY
BOARD OF ALDERMEN
REGULAR MEETING MINUTES
Tuesday, September 8, 2020
7:00 p.m.
Present: Mayor Bill Feather, Mayor Pro Tem John Linker, Alderman Kim Cress, Alderman Jim
Costantino, Alderman Doug Shelton
Staff: To
wn Manager Larry Smith, Town Clerk Aubrey Smith, Fire Chief/ Maintenance Supervisor Jason
Hord, Finance Officer Shelly Shockley, Police Chief Mark Cook, Office Assistant Debbie Loflin-Benge
Call to Order: May
or Feather called the meeting to order at 7:00 p.m.
Moment of S
ilence: Mayor Feather opened the meeting with a moment of silence.
Pledge of
Allegiance: The Pledge of Allegiance was led by Damian Stephens, Troop 379.
1. Approval
of the Agenda
ACTION: Al
derman Costantino made a motion to approve the agenda as presented. Mayor Pro Tem
Linker seconded the motion. The motion passed 4-0.
2. Approval
of the Consent Agenda
A. Approval of the Minutes
1) Regular Meeting Minutes August 3, 2020
2) Special Called Meeting Minutes August 12, 2020
3) Special Called Meeting Strategic Workshop Minutes August 20, 2020
B. Departmental Reports
C. Financial Reports pulled from consent agenda for discussion
ACTION: Ald
erman Shelton made a motion to approve the consent agenda with the exception of the
Financial Reports, which were pulled out as a separate line item. Alderman Costantino seconded the
motion. The motion passed 4-0.
Town of Granite Quarry
Page 6
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3. Discussion Financial Reports
ACTION: Alde
rman Shelton made a motion that the financial department summary remain as
presented this month and, in addition to that, a summary be made up for projects in future months.
Alderman Costantino seconded the motion. The motion passed 4-0.
Board dis
cussion included a question from Mayor Pro Tem Linker regarding the amount of work
involved. Ms. Shockley stated the summary didn’t require much work, and was not in this month’s
packet only because more detailed statements for the projects had been included.
4. Citizen C
omments - There were no citizen comments.
5. Guests a
nd Presentations
A. PERC Lake Park Wall Presentation Jim LaFevers
Mr. LaFevers presented an idea for repairs to the Lake Park wall for the Board’s consideration. He
proposed removing broken and leaning portions of the wall and replacing the stairs and handrails
with materials consistent with those used on the shelter.
Mayor Pro Tem Linker stated that completing individual projects without a master plan may hurt
the potential for grants in the future. Alderman Cress stated concern with preserving the history
and suggested removing fallen stones and replacing with terrace block to keep the integrity. He
suggested having a stone mason look at it. Alderman Shelton stated the need for a comprehensive
scope with a price tag.
Mr. Smith pointed o
ut that because this was in the area of the current FEMA engineering study,
nothing could be done on the project at this time. He proposed that the Board leave the project in
staff’s hands to follow-up with the engineer and come back to the Board with a project estimate or
an answer for what could be done.
ACTION: Alde
rman Shelton made a motion to task staff to investigate and get a scope, the impact
on the FEMA grant, and a cost estimate. Alderman Costantino seconded the motion. The motion
passed 4-0.
B. Eagle Sco
ut Presentation Eagle Scout Candidate Damian Stephens
Mr. Stephens presented the proposal for his Eagle Scout project to the Board to update trash and
recycling cans at the Centennial Park and pour 2’x2’x2” concrete slabs to place under the cans. The
Board asked questions concerning the scope of the project. His completion deadline is December
20, 2020. He will be trying to raise $7,000 for the project.
ACTION: Alde
rman Shelton made a motion to approve the Eagle Scout project. Alderman
Costantino seconded the motion. The motion passed 4-0.
6. Town Manager’
s Update
Mr. Smith reviewed with the Board items from his report including project updates, the federal approval
for the FEMA grant, and an outstanding debt that had been carried over for the last few yeas. It was
proposed that the debt be zeroed out. Alderman Cress suggested collecting any money for future
technology purchased for the Board up front.
ACTION: Alderman Costantino made a motion to dissolve the debt as presented by staff. Alderman
Shelton seconded the motion. The motion passed 4-0.
Town of Granite Quarry
Page 7
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There was also discussion regarding the purchase of two police vehicles using unspent funds from fiscal
year 19/20. The Board asked questions regarding the funds and availability of vehicles.
ACTION: Alder
man Shelton made a motion to authorize the purchase of two police vehicles
contingent on Joint Police Authority approval. Alderman Costantino seconded the motion. The motion
passed 4-0.
A meeting of the JPA will be called in the near future.
Old Busine
ss
7. Committee Updates
A. Parks and Recreation
No update was provided.
B. Revital
ization
Mayor Pro Tem Linker updated the Board on the painting of the PD window and the Town Hall
landscaping project. The landscaping will be completed next week.
Alderma
n Shelton proposed that the committee updates section not be included on future agendas.
There was Board consensus to forgo the section.
New Busin
ess
8. Public Heari
ng Verifiable Percentage Goal for Minority Businesses
A. Staff Presentation Finance Officer Shelly Shockley
Ms. Shockley shared that the Verifiable Percentage Goal for Minority Businesses and Outreach
Plan were requirements for HUB reporting. The contractor would be responsible for
implementation.
B. Open Publ
ic Hearing
Mayor Feather opened the public hearing at 8:07 p.m.
C. Public Com
ments
There were no public comments.
D. Close Publ
ic Hearing
Mayor Feather closed the public hearing at 8:08 p.m.
E. Board Discu
ssion and Decision
ACTION: Mayor Pro Tem Linker made a motion to approve Resolution 2020-11 to establish a
verifiable percentage goal for participation by minority businesses and to adopt an outreach plan in
the awarding of building construction contracts pursuant to GS 143-128.2 as presented. Alderman
Costantino seconded the motion. The motion passed 4-0.
9. CRF Expendit
ure Report
ACTION: Alderman Costantino made a motion to approve the CRF Expenditure Report as submitted
and attested to by the Town Manager. Mayor Pro Tem Linker seconded the motion. The motion passed
4-0.
Town of Granite Quarry
Page 8
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10. Appointment Community Appearance Commission
There are currently three vacant seats on the Community Appearance Commission. An application was
submitted by Scott Cline.
ACTION: Ald
erman Shelton made a motion to appoint Scott Cline to the Community Appearance
Commission. Alderman Costantino seconded the motion. The motion passed 4-0.
11. Resolution 2020-12 Committee Appointment Policy
ACTION: May
or Pro Tem Linker made a motion to approve Resolution 2020-12 to adopt a policy for
Committee Membership Recruiting and Appointment as presented. Alderman Costantino seconded the
motion. The motion passed 4-0.
12. Discussio
n 2021 Board Meeting Dates
Alderman Shelton stated that he would like to solicit staff input on whether the first Monday of each
month was the most beneficial time to have meetings and whether it gave staff time to get presentations
ready and do what was necessary to give the Board a complete agenda packet. Mayor Feather shared
that changing the meeting date was one option, and another option was to have cut-off dates for content
included in the packet. Alderman Shelton shared that he was content with getting the previous month’s
financial information.
13. Proclamat
ions Constitution Week
National Day of Service Remembrance
Mayor Feather shared that there were proclamations for Constitution Week and National Day of Service
Remembrance.
14. Board Co
mments
• Mayor Pro Tem Linker expressed his concern with the engineering costs of projects.
15. Mayor’s N
otes Announcements and Date Reminders
A. Wednesday, September 9 6:00 p.m. CCOG Executive Board Meeting
B. Monday, September 14 5:00 p.m. Rowan Chamber Business After Hours (virtual)
C. Monday, September 14 5:00 p.m. Parks, Events, and Recreation Committee
D. Monday, September 14 6:00 p.m. Planning Board
E. Tuesday, September 15 3:30 p.m. Revitalization Team
F. Thursday, September 17 7:30 a.m. Rowan Chamber Power in Partnership Webinar
G. Monday, September 21 5:30 p.m. Zoning Board of Adjustment
H. Wednesday, September 23 5:30 p.m. Cabarrus-Rowan County MPO Meeting
16. Closed Sess
ion
ACTION: Mayor Pro Tem Linker made a motion to go into closed session pursuant to N.C. GS143-
318.11(a)(5)(i) to instruct staff concerning the negotiation of the price and terms of a contract
concerning the acquisition of real property. Alderman Costantino seconded the motion. The motion
passed 4-0.
ACTION: Mayor Pro T
em Linker made a motion to return to open session. Alderman Costantino
seconded the motion. The motion passed 4-0.
Town of Granite Quarry
Page 9
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Action Taken in Closed Session:
The Board a
pproved an amount for the Manager not to exceed in negotiations.
Adjourn
ACTION: Alde
rman Costantino made a motion to adjourn. Alderman Cress seconded the motion. The
motion passed 4-0.
The meeting ended at 8:36 p.m.
Respectfully Submitted,
Aubrey Smith
Town Clerk
Town of Granite Quarry
Page 10
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Planning Department Monthly Report
September 2020
ZONING PERMITS
6 issued
Date
Address
Permit
Status
8/31/2020
633 Mulberry Ln
Residential
Approved
8/31/2020
325 Stone Rd
Residential
Approved
9/10/2020
218 S Cleo Ave
Residential
Approved
9/17/2020
923 N Salisbury Ave
Commercial
Approved
9/22/2020
6245 US Hwy 52
Commercial
Approved
9/22/2020
401 Elm St
Residential
Approved
September New Code Violations
(1 prior violation resolved; 5 new violations cited)
Date
Address
Issue
Status
9/10/2020 110 S Cleo Ave
home occupation, tow trucks stored at
site
Pending
9/11/2020 220 Meadow Wood Dr
proceeded with abatement of high grass
issue, owner paid
Resolved
9/21/2020
215 N Oak St
high grass code enforcement
Active
9/21/2020
715 Hummingbird Ln
chickens running free code violation
ETJ
9/25/2020
180 Brown Acres Dr
construction w/o permit
Active
September Planning and Zoning Inquiries
Date
Location
Issue
8/28/2020
US Hwy 52
subdivision preliminary sketch
8/31/2020
US Hwy 52
discussed subdivision approval process
8/31/2020
N Salisbury AVE SECU
discussed stormwater maintenance requirements
9/1/2020
Rowan & Main
review subdivision plan for townhouses
9/2/2020
check on 160D impact of ETJ expansion
9/4/2020
2400 Faith RD
respond to request for zoning classification
9/9/2020
off Coley RD
requirements for connection to water and sewer
9/9/2020
250 Aggry Ave
garage on house & subdivision to build 2nd house
9/9/2020
Rowan & Main
approved sign submittal
9/9/2020
US Hwy 52
respond to questions on easements for Dollar Gen
9/11/2020
advised Rowan County of 2020 rezonings for map update
9/11/2020
Peeler ST
responded to question of home business with copy of
ordinance
9/15/2020
Rowan & Main
approved townhome homeowner's association bylaws, etc.
9/17/2020
316 S Main
approved subdivision drawing for townhomes
9/22/2020
Dusty Ln
enquiry concerning recombination plat
Town of Granite Quarry
Page 11
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9/22/2020
St Pauls Church Rd
Discussed subdivision process
9/25/2020
923 N Salisbury Ave
questions on sign permits
9/25/2020
Wall St
home demolition question
9/25/2020
political sign question
9/25/2020
accessory building regulations
9/25/2020
Addressing for townhome project
Miscellaneous
• 9/14/2020 Planning Board Meeting – approved sign and pool fence text amendments
• 9/17/2020 Municode Meeting – reviewed ordinance revisions
• 9/21/2020 ZBA Meeting – approved CUP 2020-1
Town of Granite Quarry
Page 12
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Town of Granite Quarry
Fire Department
Established May 15
th
, 1950
PO Box 351
www.granitequarrync.gov Granite Quarry, NC 704/279-5596
Board Report October/2020 Chief Hord
Emergency Calls for Service September 2020
24 calls in district
• 17 - EMS (including strokes, falls, diabetic, CPR and other Medical needs)
• 1 - Public assist
• 2 - Motor vehicle accidents
• 1 - Vehicle Fire
• 1- Structure fire
• 1- Fire alarm
• 1- Tree down
12 calls to Salisbury
• 3 - Alarm/Structure, EMS calls cancelled en-route
• 2 - Structure fires-Manpower
• 6 - EMS
• 1 - Move up
6 calls to Rockwell Rural
• 4 - Alarm/Structure, EMS calls cancelled en-route
• 2 - Alarm/Structure, EMS calls provide manpower
3 calls to Union
• 2 - cancelled en-route
• 1 - EMS DOA
• 1 - Structure fire-Manpower
1 - Call to Rockwell City - Gas leak, cancelled on arrival
1 - Call to Bostian Heights - cancelled en route
TOTAL – 48
Town of Granite Quarry
Page 13
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ACTIVITIES
• Daily activities include apparatus & equipment checks, training, station maintenance,
pre-plan development, hose and hydrant maintenance, water points, emergency response,
public education, inspections, and the assistance of other divisions within the Town of
GQ.
• Rigorous cleaning/decontamination, due to suggested COVID response multiple times
daily.
• Our monthly training resumed and included E.M.T. continuing education. Joint Training
with Faith F.D. and Rockwell Rural F.D.
• Multiple days of ladder training, water point training, hose evolutions, new extrication
tool familiarization, and district familiarization. Weekly shift training/ officer’s choice.
• Car Seat Check Station on Thursday from 1 p.m. to 4 p.m. – 5 seats installed/checked.
• Hosted the county Fireman’s Association meeting.
• ISO prep ongoing.
• Communities in school virtual fire prevention presentation completed by Lt. Dunham.
• Canvased district for Port-A-Pit fundraiser.
EQUIPMENT
• New extrication tools and various hand tools delivered and placed in service.
• New battery installed in 579.
Town of Granite Quarry
Page 14
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September Work 2020 Maintenance Report
• Normal Maintenance Duties Daily- (parks, cleaning, mowing,
edging, service on equipment, limbs & sweeping)
• PM check on generator
• Cut back rights-of-way with Bobcat mower
• Swept curb and gutter streets
• Striped lot at town hall Fire/PD side
• Storm drain repaired at Civic Park - Complete
• FEMA project for Lake approved, awaiting RFP
• Tested Christmas lights and repaired
• Pressure washed shelters
• Opened playgrounds with sanitizing on 9/4/20
• Fixed wash out in nature trail at bridge
2007 Ford Truck Mileage – 58,879 +247 miles
1995 Ford Dump Truck Mileage – 38,102 +37 miles
2009 Ford Truck Mileage – 73,451 +2,130 miles
2019 Ford Truck F350 Mileage – 5,759 +364 miles
Town of Granite Quarry
Page 15
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Granite Quarry-Faith Joint Police Authority
P.O. Box 351 143 North Salisbury Ave, Granite Quarry, NC 28072
Office: (704)279-2952 Fax: (704)279-6648
Police Department Report
September 2020
• Call volume report for the month of September 2020:
o Date of Report: 09/28/2020
o Total calls for service/activities – 260
o Calls for service/activities Granite Quarry: 215
o Calls for service/activities Faith: 51
o Incident Reports – 9
o Arrest Reports – 2
o Crash Reports – 6
o Traffic Citations – 28
• See Attached for Total Calls for Service.
• The following is the ending and average mileage for each vehicle by month:
221- End- 44,100
222- End- 53,500
224- End- 68,571
225- End- 58,410
226- End- 38,737
227- End- 58,481
228- End- 29,132
229- End- 43,058
230- End- 22,564
231- End- 1,992
• Other Information:
o Average response time for September CFS is 4.20 minutes.
o Drug Collection Box. August 2020: 18.38 pounds collected.
o August CID Report. 2 Cases assigned; 2 Cases cleared; 17 follow-ups conducted; 87
open assigned cases.
o Officers completed 15 hours of in-service or continuing education training in August.
Town of Granite Quarry
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GQPD
Number of Events by Nature
CFS September 2020
Nature
# Events
104C2 COMMERCIAL BURG (INTRUSI
11
104C3 RESIDENTAL BURG (INTRUSI
2
104D4 BUSINESS HOLDUP/PANIC
1
106C5 ASSAULT JUST OCC
1
110B2 PAST RESIDENTIAL B&E
1
111B1 PAST DAMAGE TO PROPERTY
1
111D1 DAMAGE TO PROPERTY
1
111O1 DAMAGE TO PROPERTY
1
112D2 DECEASED (SUDDEN)
2
113D1 DISTURBANCE / PHYSICAL
3
113D2 DISTURBANCE / VERBAL
4
114B2 PAST FAMILY DOMESTIC
1
115D1 DRIVING UNDER INFLUENCE
1
116D1 DRUGS (USE-POSSESSION)
1
118B2 FRAUD-PAST FORGERY
1
118D1 FRAUD-CRIMINAL DECPTION
1
118D2 FRAUD-FORGERY
1
123B2 RUNAWAY
2
125B1 CHECK WELFARE - ROUTINE
3
125B2 LOCKOUT - ROUTINE
1
125D1 CHECK WELFARE-URGENT
2
129B2 SUSPICIOUS VEH (PAST)
1
129C1 SUSPICIOUS PERSON
5
129C2 WANTED PERSON
1
129C3 SUSPICIOUS VEHICLE
11
129C5 SUSPICIOUS CIRCUMSTANCE
1
130B1 LARCENY (ALREADY OCC)
2
130C1 THEFT JUST OCCURED
1
130D1 LARCENY
2
Town of Granite Quarry
Page 17
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Nature
# Events
131B1 TRAFFIC ACCIDENT - PD
1
131B3 HIT & RUN
2
132B2 PARKING COMPLAINT
1
132C1 SEVERE TRAFFIC VIOLATION
1
132C2 HAZARDOUS ROAD CONDITION
1
132C3 HAZARDOUS VEHICLE
1
132O2 TRAFF COMP - INFORMATION
1
133D1 TRESPASSING
9
135C1 SHOTS FIRED (HEARD)
3
23D0 OVERDOSE (OVERRIDE)
1
25A1 PSYCHIATRIC (PD-ROUTINE)
1
25B3 PSYCH. (SUICIDE THREAT)
1
32D3 UNKNOWN MEDICAL
1
69E5 STRUCTURE FIRE
1
71D3 VEHICLE FIRE NEAR BLDG
1
77D7 MOTORCYCLE INVOLVED
1
911 HANG UP
19
ASSIST EMS
2
ASSIST FIRE DEPT
1
ASSIST MOTORIST
5
BURGLARY ALARM
4
BUSINESS OR HOUSE CHECK
23
CIVIL PROCESS
1
COMMUNITY PROGRAM
1
DELIVER MESSAGE
4
DUPLICATE CALL
1
ESCORT FUNERAL OR OTHER
1
FOLLOWUP
19
GENERAL INFORMATION
7
LAW CALL
1
MISDIAL
4
PARK CHECK
36
Town of Granite Quarry
Page 18
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288
Total
Nature
# Events
SCHOOL SECURITY CHECK
4
SUBPOENA SERVICE
6
TRAFFIC CONTROL
2
TRAFFIC STOP
45
UNAUTHORIZED USE OF CONVEYANCE
2
VEHICLE ACCIDENT PROP DAMAGE
3
WARRANT SERVICE
4
Town of Granite Quarry
Page 19
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.
Budgeted YTD
Revenues: 2,776,974 223,986 8%
Total Revenues: 2,776,974$ 223,986$ 8%
Expenses:
Governing Body 97,608 17,655 18%
Administration 626,513 94,081 15%
Maintenance 516,671 50,641 10%
Parks & Recreation 76,958 42,784 56%
Police Dept. 687,635 123,466 18%
Fire Department 519,172 131,310 25%
Sanitation 135,693 26,553 20%
Streets 116,724 3,290 3%
Special Projects
1,469,396 761,871 52%
Total Expenses 4,246,370$ 1,251,652$ 29%
559%
Finance Department
Please see the Budget Vs. Actual Report attached for specific line items
Department
As of August 31, 2020
Breakdown of Departments:
Expense to Revenue:
Town of Granite Quarry
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Granite Quarry Finance Department As of August 31, 2020
Disp Acct Budget YTD Variance
Prcnt
01-3100-12 Taxes - Budget Year 932,604 2,841 (929,763)
0%
01-3100-17 Tax Penalties & Interest 2,000 (4) (2,004)
0%
01-3101-12 Taxes - Prior Years 4,000 12 (3,988)
0%
01-3102-12 Vehicle Tax 100,000 8,700 (91,300)
9%
01-3230-31 Local Option Sales Tax 719,146 126,922 (592,224)
18%
01-3231-31 Solid Waste Disposal Tax 2,186 564 (1,622)
26%
01-3261-31 Cable Franchise Tax 5,800 - (5,800)
0%
01-3300-36 Grants 243,075 - (243,075)
0%
01-3316-32 Powell Pave & Patch Funds 82,724 - (82,724)
0%
01-3322-31 Beer & Wine - State 13,430 - (13,430)
0%
01-3324-31 Utilities Franchise Tax 144,484 - (144,484)
0%
01-3330-84 County First Responders 4,020 670 (3,350)
17%
01-3340-41 Permits 3,000 3,460 460
115%
01-3346-40 Abatements 200 - (200)
0%
01-3413-89 Miscellaneous Revenue 1,000 111 (889)
11%
01-3431-41 Police Authority Revenue_Faith 136,000 - (136,000)
0%
01-3431-45 Police Report Revenue 100 65 (35)
65%
01-3431-89 Police Miscellaneous 800 711 (89)
89%
01-3471-51 Solid Waste/Recycling Collection - Salisbu
138,500 12,911 (125,589)
9%
01-3491-41 Subdivision & Zoning Fees 2,500 500 (2,000)
20%
01-3713-33 Sal. Water/Sewer Reimbursement 50,000 - (50,000)
0%
01-3831-89 Interest on Investments * 10,000 3,037 (6,963)
30%
01-3834-41 Park Shelter Rentals (Maint) 2,000 60 (1,940)
3%
01-3835-81 Surplus items Sold 3,500 260 (3,240)
7%
01-3836-82 Sale of Land 63,650 63,166 (484)
99%
01-3837-31 ABC Net Revenue-Co. 10,250 - (10,250)
0%
01-3991-99 Fund Balance Appropriated 102,005 - (102,005)
0%
2,776,974 223,986 (2,552,988) 8%
Revenues:
*See last page for breakdown of account# 01-3831-89 Interest on Investments
Town of Granite Quarry
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Granite Quarry Finance Department As of August 31, 2020
Disp Acct Budget YTD Variance Prcnt
01-4110-02 Mayor/Aldermen Salary 12,575 - 12,575 0%
01-4110-08 Board Expense 250 - 250 0%
01-4110-09 FICA Expense 962 - 962 0%
01-4110-14 Insurance - Workers Comp 60 40 20 67%
01-4110-18 Professional Services 16,586 5,500 11,086 33%
01-4110-26 Office Expense 400 20 380 5%
01-4110-31 Training & Schools 100 - 100 0%
01-4110-40 Dues & Subscriptions 12,075 10,631 1,444 88%
01-4110-45 Insurance & Bonds 1,600 1,464 136 92%
01-4110-61 Grants - Nonprofit Grant Program 100 - 100 0%
01-4110-97 Board Contingency 52,900 - 52,900 0%
97,608 17,655 79,953 18%
Disp Acct Budget YTD Variance Prcnt
01-4120-00 Salaries - Regular 220,000 36,534 183,466 17%
01-4120-02 Salaries - Part-Time 35,000 7,335 27,665 21%
01-4120-07 401K Expense 11,000 1,827 9,173 17%
01-4120-09 FICA Expense 19,508 3,270 16,238 17%
01-4120-10 Retirement Expense 22,330 3,781 18,549 17%
01-4120-11 Group Insurance 34,000 2,264 31,736 7%
01-4120-14 Insurance - Workers Comp 615 428 187 70%
01-4120-17 Insurance – HRA/Admin Cost 5,450 200 5,250 4%
01-4120-18 Professional Services 42,645 3,326 39,319 8%
01-4120-22 Banquet Expense 1,700 - 1,700 0%
01-4120-26 Office Expense 11,000 713 10,287 6%
01-4120-29 Supplies & Equipment 200 - 200 0%
01-4120-31 Training & Schools 7,000 1,858 5,142 27%
01-4120-32 Telephone/Communications 3,500 372 3,128 11%
01-4120-33 Utilities 4,500 718 3,782 16%
01-4120-34 Printing 5,000 765 4,235 15%
01-4120-35 Maint & Repair - Equipment 500 - 500 0%
01-4120-37 Advertising 3,500 409 3,091 12%
01-4120-40 Dues & Subscriptions 3,500 1,893 1,607 54%
01-4120-44 Contracted Services
13,750 4,553 9,197 33%
01-4120-
45 Insurance & Bonds 4,100 3,831 269 93%
01-4120-61 Grants - Grant Related Expenditures 3,500 - 3,500 0%
01-4120-68 Tax Collection 18,000 - 18,000 0%
01-4120-71 Water Line - Principal 50,000 - 50,000 0%
01-4120-72 Water Line - Interest 4,210 685 3,525 16%
01-4120-96 Interfund Transfer 102,005 19,319 82,686 19%
626,513 94,081 532,431 15%
Governing Body:
Administration:
Town of Granite Quarry
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Granite Quarry Finance Department As of August 31, 2020
Disp Acct Budget YTD Variance Prcnt
01-4190-00 Salaries - Regular 110,000 20,308 89,692 18%
01-4190-02 Salaries - Part-Time 35,500 8,333 27,168 23%
01-4190-07 401K Expense 5,500 1,015 4,485 18%
01-4190-09 FICA Expense 11,131 2,191 8,940 20%
01-4190-10 Retirement Expense 11,165 2,093 9,072 19%
01-4190-11 Group Insurance 22,000 2,121 19,879 10%
01-4190-14 Insurance - Workers Comp 7,500 5,247 2,253 70%
01-4190-20 Motor Fuel 7,000 857 6,143 12%
01-4190-21 Uniforms & Janitorial Supplies 4,500 - 4,500 0%
01-4190-24 Maint & Repair - Bldgs/Grounds 10,000 161 9,839 2%
01-4190-25 Maint & Repair - Vehicles 2,000 662 1,338 33%
01-4190-26 Office Expense 25 - 25 0%
01-4190-29 Supplies & Equipment 7,500 1,613 5,887 22%
01-4190-31 Training & Schools 250 - 250 0%
01-4190-32 Telephone/Communications 775 168 607 22%
01-4190-33 Utilities 3,100 509 2,591 16%
01-4190-34 Printing 50 4 46 7%
01-4190-35 Maint & Repairs - Equipment 10,000 2,088 7,912 21%
01-4190-44 Contracted Services 22,000 350 21,650 2%
01-4190-45 Insurance & Bonds 3,600 2,923 677 81%
01-4190-96 Interfund Transfer 243,075 - 243,075 0%
$516,671 $50,641 $466,030 10%
Disp Acct Budget YTD Variance Prcnt
01-6130-21 Uniforms & Janitorial Supplies 2,000 - 2,000 0%
01-6130-24 Maint & Repair - Bldgs/Grounds 46,958 40,243 6,715 86%
01-6130-29 Supplies & Equipment 4,000 326 3,674 8%
01-6130-33 Utilities 16,000 2,215 13,785 14%
01-6130-44 Contracted Services 3,000 - 3,000 0%
01-6130-62 Committees - PERC 5,000 - 5,000 0%
76,958 42,784
34,174
56%
Parks & Rec:
Maintenance:
Town of Granite Quarry
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Granite Quarry Finance Department As of August 31, 2020
Disp Acct Budget YTD Variance Prcnt
01-4310-00 Salaries - Regular 394,000 63,640 330,360 16%
01-4310-02 Salaries - Part-Time 15,000 4,431 10,569 30%
01-4310-07 401K Expense 19,700 3,212 16,488 16%
01-4310-09 FICA Expense 31,289 5,214 26,075 17%
01-4310-10 Retirement Expense 42,946 7,152 35,794 17%
01-4310-11 Group Insurance 76,000 6,785 69,215 9%
01-4310-14 Insurance - Workers Comp 13,500 8,579 4,921 64%
01-4310-20 Motor Fuel 19,000 2,062 16,938 11%
01-4310-21 Uniforms & Janitorial Supplies 3,000 - 3,000 0%
01-4310-25 Maint & Repair - Vehicles 6,000 380 5,620 6%
01-4310-26 Office Expense 1,500 45 1,455 3%
01-4310-29 Supplies & Equipment 8,000 141 7,859 2%
01-4310-31 Training & Schools 3,000 378 2,622 13%
01-4310-32 Telephone/Communications 8,000 1,114 6,886 14%
01-4310-33 Utilities 3,000 255 2,745 9%
01-4310-34 Printing 1,000 98 902 10%
01-4310-35 Maint & Repair - Equipment 2,000 - 2,000 0%
01-4310-40 Dues & Subscriptions 3,650 443 3,207 12%
01-4310-44 Contracted Services 23,250 6,736 16,514 29%
01-4310-45 Insurance & Bonds 13,800 12,800 1,000 93%
687,635
123,466 564,169 18%
Disp Acct Budget YTD Variance Prcnt
01-4340-00 Salaries - Regular 113,900 25,398 88,502 22%
01-4340-02 Salaries - Part-Time 185,000 31,143 153,857 17%
01-4340-07 401K Expense 5,695 1,387 4,308 24%
01-4340-09 FICA Expense 22,866 4,181 18,685 18%
01-4340-10 Retirement Expense 11,561 2,935 8,626 25%
01-4340-11 Group Insurance 25,500 2,302 23,198 9%
01-4340-14 Insurance - Workers Comp 14,000 9,789 4,211 70%
01-4340-20 Motor Fuel 5,000 485 4,515 10%
01-4340-21 Uniforms & Janitorial Supplies 3,000 299 2,701 10%
01-4340-25 Maint & Repair - Vehicles 6,000 5,469 531 91%
01-4340-26 Office Expense 250 - 250 0%
01-4340-29 Supplies & Equipment 20,000 5,152 14,848 26%
01-4340-31 Training & Schools 2,000 - 2,000 0%
01-4340-32 Telephone/Communications 3,800 646 3,154 17%
01-4340-33 Utilities 5,700 951 4,749 17%
01-4340-34 Printing 400 88 312 22%
01-4340-35 Maint & Repair - Equipment 3,000 120 2,880 4%
01-4340-40 Dues & Subscriptions 3,000 140 2,860 5%
01-4340-44 Contracted Services 10,000 1,307 8,693 13%
01-4340-45 Insurance & Bonds
8,000 7,227 773
90%
01-4340-54 Cap Outlay - Vehicles 38,000 - 38,000 0%
01-4340-55 Cap Outlay - Equipment 32,500 32,292 208 99%
519,172 131,310 387,862 25%
Fire Department:
Police Department:
Town of Granite Quarry
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Granite Quarry Finance Department As of August 31, 2020
Disp Acct Budget YTD Variance Prcnt
01-4710-64 Recycling 10,125 6,790 3,335 67%
01-4710-65 Garbage Services 125,568 19,763 105,805 16%
135,693 26,553 109,140 20%
Disp Acct
Budget YTD Variance Prcnt
01-4510-18 Professional Services 750 750 - 100%
01-4510-29 Supplies & Equipment 1,750 - 1,750 0%
01-4510-35 Maint & Repair 5,000 - 5,000 0%
01-4510-71 Debt Service - Principal 50,000 - 50,000 0%
01-4510-72 Debt Services - Interest 10,233 - 10,233 0%
01-4510-99 Unappropriated Fund Balance 14,991 - 14,991 0%
01-4511-33 Utilities - Street Lights 34,000 2,540 31,460 7%
116,724 3,290 113,434 3%
Disp Acct Budget YTD Variance Prcnt
Town Hall Upgrades Project 403,803 374,206 29,597 93%
FEMA Granite Lake Project 437,793 29,064 408,729 7%
Industrial Development Sewer Grant Project 277,800 31,918 245,882 11%
Streets Improvement Project 350,000 326,683 23,317 93%
1,469,396 761,871 707,525 52%
Sanitation:
Capital / Grant Project Ordinances:
Streets:
Town of Granite Quarry
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Acct# July 20 Aug 20 Sep 20 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Interest YTD Balance
Certificates of Deposits:
XX7779 417 431 - - - - - - - - - -
847.98 250,000.00
XX7809
355 367 - - - - - - - - -
- 722.16 250,000.95
XX7151 355 367 - - - - - - - - -
- 721.34 250,284.54
XX0261 287 296 - - - - - - - - -
-
582.70 251,385.06
1,414 1,461 - - - - - - - - - - 2,874.18$ 1,001,670.55$
Money Market Accounts:
XX9011 61 54 - - - - - - - - - - 114.46 337,787.05
XX1186 8 7 - - - - - - - - - - 15.88 62,500.50
69 61 - - - - - - - - -
- 130.34 400,287.55
NC Capital Management Trust:
XX4319 21 11 - - - - - - - - - - 32.09$ 250,948.10$
21 11 - - - - - - - - - - 32.09 250,948.10
Total Interest YTD:
Total Invested Balance:
Cash on Hand *
*(As of Bank Statement on 8/31/2020)
1,652,906.20$
3,036.61$
267,529.21$
Interest on Investments by Month
FY 2020-2021
Town of Granite Quarry
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Town of Granite Quarry
Town Manager’s Report
October 2020
1. Committee Reports.
A. Revitalization Team. Did not meet in September.
B. Parks, Events, and Recreation Committee. Discussed the events planned for December:
Christmas at the Lake, Santa in the Park and the Christmas Banquet. Plans are underway for these
events in hopes they will not have to be cancelled.
C. Community Appearance Commission. Temporary officers were elected until all positions filled.
Members will look over handouts with different ideas for Yard of the Month program and discuss
plans to implement. Members will also be looking for qualified applicants for commission.
2. Capital and Grant Projects. It feels very good to be closing out several of the project ordinances this
month. Open CPO monthly financials are still included with Finance Report.
A. 2020-05 IDF Grant Industrial Park Sewer Extension.
• All easements secured, filed, and paid for.
• Sealed bids were opened 9/15/20; contract award and CPO amendment on this agenda.
B. 2020-06 Town Hall project.
• Irrigation and landscaping areas are complete. We continue hearing positive feedback.
• CPO closeout on this agenda, with a recommendation on the space needs update.
C. 2020-04 FEMA Grant Granite Lake repairs.
• Authorization to proceed granted from FEMA federal and state grant folks.
• Engineer is preparing the Invitation to Bid for this project now.
D. 2020-07 Capital Streets project.
• Legion Street and repair into parking area completed.CPO closeout on this agenda.
• CPO closeout on this agenda; $5,050.54 balance after project completion.
3. Charter, Ordinances, Policy / JPA legal review
A. Ordinances. Chip, Aubrey, Steve and I teleconferenced with Municode’s attorney to discuss his
legal review and recommendations. We still have a lot of follow up to do from that meeting as
time allows.
B. Policies. So far MAPS (consultant) is still in the Salary Classification Study phase of it and the
Personnel Policy project. I had to make some pay adjustments in Public Works mid-swing due to
personnel changes, but consulted with MAPS on my numbers. We’ve only had time to do some
cursory follow up on finance/purchase policies with NCLM so far since last report.
C. Joint Police Authority. Still working with NCLM. I had hoped to have preliminary review info
completed before calling the JPA meeting about the vehicle discussion (to avoid having to call 2
meetings close together), but regardless, I still hope to have the review completed with NCLM
and Chip in time to comprehensively summarize this along with the other organizational reviews
of A and B above by November if possible.
Town of Granite Quarry
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4. Trespassing in non-public areas of Town Hall (or other grounds/facilities). Chief Cook was able to
get a conclusive determinations regarding this issue. It has actually been in the spotlight in general
recently with the rising number of “1
st
Amendment Auditors” (people who challenge police and local
government staff’s reaction to, for instance, someone filming government properties - including the
inside of municipal buildings). Cited best from one of the court case references:
“[i]t is not the case that all property owned by the government is ‘open to the public.’ Certain
areas of publicly-owned buildings may be restricted from public use by a locked door or a front
desk, much like the common areas of privately-owned buildings.”
Just to be safe, and to legitimately help the public discern what areas are public and what areas are
restricted, we are in the process of erecting better signage throughout restricted areas of town hall.
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
October 5, 2020
Agenda Item 7 2021 Meeting Dates
Summary:
Current Board and Committees meeting dates:
Board / Committee
Day of Month
Time
Board of Aldermen
First Monday
7:00 pm
Planning Board
Second Monday
6:00 pm
Community Appearance
Commission
Second Thursday
6:00 pm
Parks, Events and Recreation
Committee
Third Monday
5:00 pm
Zoning Board of Adjustment
Third Monday
5:30 pm
Revitalization Team
Third Tuesday
3:30 pm
Joint Police Authority
Quarterly
TBD
Staff Proposal for new meeting dates and times:
Board / Committee
Day of Month
Time
Board of Aldermen
Second Monday
7:00 pm
Planning Board
*Second Monday
6:00 pm
Community Appearance
Commission
Second Thursday
6:00 pm
Parks, Events and Recreation
Committee
Third Monday
5:00 pm
Zoning Board of Adjustment
Third Monday
5:30 pm
Revitalization Team
Third Tuesday
3:30 pm
Joint Police Authority
Quarterly
TBD
*If moved, meeting time for Planning Board would need to be
reviewed as well.
Action Requested:
Item presented for Board discussion and/or action.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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MEMO
DATE: September 15, 2020
TO: Granite Quarry Board of Aldermen
FROM: Town Planner
RE: Unified Development Ordinance Text Amendment
Chapter 6; Signs
Narrative:
Code enforcement efforts over the past year have served to highlight several sections of the
Town’s Unified Development Ordinance that deserve review and possible amendment. This
amendment addresses four identified items in Chapter 6, our sign ordinance
The Planning Board voted unanimously at their 9/14/20 board meeting to endorse this text
amendment with one amendment. They suggested that in lieu of allowing one sign per 50 feet
of road frontage, that the limit be one sign per 50 feet of road frontage up to a maximum of six
signs per property.
Suggested text amendment:
We suggest the following revisions to Chapter 6 of the Town’s UDO:
Town of Granite Quarry
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Issue 1- Shark Fin Signs
1. Table 6.1 will be revised adding a Type 5 sign as follows:
Criteria
Type 5
Zoning District
Any District
Registration Required
Yes
Land Use
• Properties of greater than 1 acre for which there
is a valid building permit
• Retail Use Group
• Civic and Government Use Group
• Institutional Use Group
• Office and Service Use Group
Max. Size
1
(square feet)
24
Max. Height
(feet)
12
Number
Permitted
2
1 per 50 feet of road frontage
Max. Duration
1 year or following the issuance of a new Certificate of
Occupancy
3
Mounting
Supported by a single post or pole securely anchored to
ground
Material
Flexible
Other
Town of Granite Quarry
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2. Figure 6.1 will be revised adding a Type 5 sign example as follows:
Type 5 Sign
Town of Granite Quarry
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Issue 2- Type-1 Signs on Nonresidential Property
Another issue that needs to be addressed is found in the limitation of Type-1 temporary signs to
residential properties shown in Table 6.1. While Code Enforcement staff supports the ban on
these signs for most uses on non-residential properties, these are a type of sign commonly used
by real estate agencies to advertise property is for sale. Staff feels this should be a listed
exception. We suggest the following text be added to resolve this issue:
6.1.C.6
Type-1 signs used by property owners or realtors advertising the sale of property where the
sign is posted are allowed in all zoning classifications. Size and other limitations remain as
stated in Table 6.1.
Issue-3 Change of Business Sign Permit
Change of Business
When businesses change names or a leased space gets a new tenant, the existing sign often stays
in place, but the sign face or lettering will change. In the past we have allowed these changes,
accepting them as normal maintenance. To ensure that inappropriate language or images are not
used and incidentally confirm that any new business is allowed in the current zoning
classification, we are suggesting that any change of name, wording, imaging, etc. be handled as a
new sign. Per Section 13.9, a non-conforming sign structure may remain in use if only the face or
lettering is being replaced. To accomplish this change, we would make the following addition to
the UDO:
6.2.6.C
A change in sign face or lettering indicating a change in business will be considered as a new
sign requiring issuance of a new permit. Changes in language or lettering that are made for
the existing tenant shall be considered as normal maintenance and must be reviewed for
appropriateness by the Town Planner or his designee but will not require a permit. Per Section
13.9, non-conforming sign structures may remain in use if only the face or lettering is being
changed.
Issue-4 Construction/Development Notification Sign
It is common for major construction or development work at the site of an existing building to
have a sign announcing the work along with the contractor’s name, etc. These are typically Type
3 signs. Unfortunately, in the “Land Use” section of Table 6.1, Type 3 signs are only allowed in
Residential zoning classification (except for some exceptions) and at the bottom of the Type 3
column in that table it states, “Shall not be displayed upon a parcel that contains a permanent
freestanding sign.” We suggest the following revisions:
In Table 6.1, in Land Use row of Type 3 signs, change “Residential Use Group…” to
“Residential and Commercial Use Group…”
In Other row of Type 3 signs change language to say, “One Type 3 sign may be displayed on
a parcel that contains a permanent freestanding sign.”
Town of Granite Quarry
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Summary:
1. Shark Fin Signs- Add Column for Type 5 signs to Table 6.1 as shown on Slide-9 and
show Type 5 sign in Figure 6.1
2. Type-1 Signs on Nonresidential Property- add 6.1.C.6 Type-1 signs used by property
owners or realtors advertising the sale of property where the sign is posted are allowed
in all zoning classifications. Size and other limitations remain as stated in Table 6.1.
3. Change of Business Sign Permit- add- 6.2.6.C A change in sign face or lettering
indicating a change in business will be considered as a new sign requiring issuance of
a new permit. Changes in language or lettering that are made for the existing tenant
shall be considered as normal maintenance and must be reviewed for appropriateness
by the Town Planner or his designee but will not require a permit. Per Section 13.9,
non-conforming sign structures may remain in use if only the face or lettering is being
changed.
4. Allowing Construction/Development Notification Sign- In Table 6.1, in “Land Use” row
of Type 3 signs, change “Residential Use Group…” to “Residential and Commercial
Use Group…” and in “Other” row of Type 3 signs change language to say, “One Type 3
sign may be displayed on a parcel that contains a permanent freestanding sign.”
Town of Granite Quarry
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ORDINANCE NO. 2020-10
AN ORDINANCE AMENDING TEXT FOR THE SIGNS SECTION
OF THE TOWN OF GRANITE QUARRY’S
UNIFIED DEVELOPMENT ORDINANCE
BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE TOWN OF GRANITE
QUARRY:
Section 1. That Chapter 6 of the Unified Development Ordinance is hereby amended to
read as follows:
1) That Table 6.1 of the Unified Development Ordinance is hereby amended to
read as follows: Add Column for Type 5 signs to Table 6.1 as shown and show
Type 5 sign in Figure 6.1.
Criteria
Type 5
Zoning District
Any District
Registration Required
Yes
Land Use
• Properties of greater than 1 acre
for which there is a valid building
permit
• Retail Use Group
• Civic and Government Use Group
• Institutional Use Group
• Office and Service Use Group
Max. Size
1
(square feet)
24
Max. Height
(feet)
12
Number
Permitted
2
1 per 50 feet of road frontage
Max. Duration
1 year or following the issuance of a new
Certificate of Occupancy
3
Mounting
Supported by a single post or pole securely
anchored to ground
Material
Flexible
Other
Town of Granite Quarry
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2) That the Unified Development Ordinance is hereby amended by adding a section,
to be numbered 6.1.C.6 which such section reads as follows: “Type-1 signs used by
property owners or realtors advertising the sale of property where the sign is
posted are allowed in all zoning classifications. Size and other limitations remain
as stated in Table 6.1”
3) That the Unified Development Ordinance is hereby amended by adding a section,
to be numbered 6.2.C.6 which such section reads as follows: “A change in sign
face or lettering indicating a change in business will be considered as a new sign
requiring issuance of a new permit. Changes in language or lettering that are
made for the existing tenant shall be considered as normal maintenance and must
be reviewed for appropriateness by the Town Planner or his designee but will not
require a permit. Per Section 13.9, non-conforming sign structures may remain in
use if only the face or lettering is being changed.”
4) That Table 6.1 of the Unified Development Ordinance is hereby amended to
read as follows: in Land Use row of Type 3 signs, change “Residential Use
Group…” to “Residential and Commercial Use Group…” In Other row of
Type 3 signs change language to say, “One Type 3 sign may be displayed on a
parcel that contains a permanent freestanding sign.”
Type 5 Sign
Town of Granite Quarry
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Section 2. All ordinances in conflict herewith are repealed to the extent of any such
conflict.
Section 3. This ordinance is effective on the 5
th
day or October 2020.
___________________________________
William D. Feather, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________
Aubrey Smith, Town Clerk Carl M. Short, Town Attorney
Town of Granite Quarry
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MEMO
DATE: September 15, 2020
TO: Granite Quarry Board of Aldermen
FROM: Town Planner
RE: Unified Development Ordinance Text Amendment
Section 4.2.2; Swimming Pool Fence Requirement
Narrative:
While our current ordinance requires a 4-foot-tall fence around swimming pools, it does not offer
any details which has caused some confusion over what type and design of fencing is required.
The NC State Building Code requires fencing around pools and we are suggesting the following
text amendment to mirror most of what the Building Code requires.
The Planning Board voted unanimously at their 9/14/20 board meeting to endorse this text
amendment.
Suggested text amendment:
Section 4.2.2
M. Swimming pools shall be enclosed with a fence of at least 4 feet in height. All outdoor
swimming pools, including in-ground, above-ground or on-ground pools, hot tubs or spas
shall be surrounded by an enclosure which shall comply with the following:
(1) The purpose of the enclosure is to prevent unauthorized access by children and
pets so as to prevent accidents such as drowning.
(2) The top of the barrier or fence shall be at least 48 inches above the ground.
(3) The enclosure may include the use, in addition to fencing and/or walls, building
structures such as the house, garage or outbuildings as long as the pool is
completely enclosed and secured from unauthorized access.
(4) Fencing material shall have a minimum opening of four inches and shall not be
more than two inches above the ground.
(5) Fencing material shall be of a durable material usually used for fencing, and shall
be installed in a way as to be strong enough to prevent access by children or pets.
Materials and setbacks will be in compliance with Section 8.4.2 of the UDO.
(6) Access gates shall open outward, be designed for automatic closure and shall
include child-proof latching devices on the inside of the gate.
(7) Pool and enclosure shall be installed and operated per NC Building Code Section
AV105.2
Town of Granite Quarry
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ORDINANCE NO. 2020-11
AN ORDINANCE AMENDING TEXT FOR THE POOL FENCES SECTION
OF THE TOWN OF GRANITE QUARRY’S
UNIFIED DEVELOPMENT ORDINANCE
BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE TOWN OF GRANITE
QUARRY:
Section 1. That Section 4.2.2 of the Unified Development Ordinance is hereby amended
to read as follows:
M. Swimming pools shall be enclosed with a fence of at least 4 feet in height. All
outdoor swimming pools, including in-ground, above-ground or on-ground pools,
hot tubs or spas shall be surrounded by an enclosure which shall comply with the
following:
(1) The purpose of the enclosure is to prevent unauthorized access by children
and pets so as to prevent accidents such as drowning.
(2) The top of the barrier or fence shall be at least 48 inches above the ground.
(3) The enclosure may include the use, in addition to fencing and/or walls,
building structures such as the house, garage or outbuildings as long as the
pool is completely enclosed and secured from unauthorized access.
(4) Fencing material shall have a minimum opening of four inches and shall
not be more than two inches above the ground.
(5) Fencing material shall be of a durable material usually used for fencing, and
shall be installed in a way as to be strong enough to prevent access by
children or pets. Materials and setbacks will be in compliance with Section
8.4.2 of the UDO.
(6) Access gates shall open outward, be designed for automatic closure and
shall include child-proof latching devices on the inside of the gate.
(7) Pool and enclosure shall be installed and operated per NC Building Code
Section AV105.2
Section 2. All ordinances in conflict herewith are repealed to the extent of any such
conflict.
Section 3. This ordinance is effective on the 5
th
day or October 2020.
___________________________________
William D. Feather, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________
Aubrey Smith, Town Clerk Carl M. Short, Town Attorney
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
October 5, 2020
Agenda Item 10 Tax Collection
Interlocal Agreement
Summary: (Info From Jim Howden – Rowan Co. Asst. Finance Dir.)
The County colle
cts property taxes (excluding registered motor vehicle
taxes that are collected by the State) for the ten Municipalities within the
County. Historically, the County has charged a collection fee based on a
prorated share (number of bills issued) of Tax Collector's Office costs.
This methodology is limited for a number of reasons, including cost
fluctuations within the Tax Collector's Office and billing a one‐time fee
late in the fiscal year.
The (County’s)
Finance Department surveyed surrounding and
comparable Counties regarding their property tax collection fee
methodologies. The majority of those surveyed charge a 1.50% fee of
property taxes collected. This fee is withheld from the property tax
turnover paid to the municipalities each month. Effective for fiscal year
2021, the (Count) Finance Department recommends the County change
from its current methodology to a percentage of taxes collected.
A
t the Rowan County Board of Commissioners meeting, the
Commissioners approved the attached
Interlocal Agreement regarding
Property Tax Collection Services.
The (County’s) F
inance Department suggested an initial rate of 0.75%
be charged to all Municipalities within the County for fiscal year 2021.
The tax collection fee charged to the Municipalities at this rate would be
significantly less than the amount each paid for tax collection fees in
fiscal year 2020. Because (they) feel a collection fee of 1.50% is fair and
equitable, the (County’s) Finance Department is also recommending that
the collection fee increase by 0.15% annually for the next five years,
reaching a maximum rate of 1.50% for fiscal year 2026. The fee would
be withheld from the property tax turnover paid to the Municipalities
each month. For fiscal year 2021 (the County will) collect any month’s
fees that occurred prior to this signed agreement with December’s taxes
(paid out in January).
Action Requested:
Motion to approve the attached Interlocal Agreement for
Property Tax Collection Services.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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INTERLOCAL AGREEMENT BETWEEN ROWAN COUNTY
AND THE CITY/TOWN OF _________________________
FOR PROPERTY TAX COLLECTION SERVICES
This interlocal agreement, made and entered into pursuant to Article 20 of Chapter 160A of the
North Carolina General Statutes this _______ day of _______________, 2020, by and between
Rowan County, a body politic and corporate organized and existing under the laws of the State of North
Carolina (hereinafter called the "County") and ________________________________, a North
Carolina Municipal Corporation organized and existing under the laws of the State of North
Carolina (hereinafter referred to as “Municipality").
WITNESSETH
WHEREAS, the County and Municipality have determined that it is in the public benefit and
interest to enter into an Interlocal Agreement for Property Tax Collection Services to provide for
the listing, billing and collection by the County of ad valorem taxes and related charges
(excluding motor vehicle taxes) which are due to the Municipality; and
WHEREAS, the County and Municipality have agreed that the negotiated payment set forth
herein is in the best interests of their citizens; and
WHEREAS, the North Carolina General Statutes (NCGS) in Chapter 160A, Article 20, provide that
units of local government may enter into agreements in order to execute an undertaking
providing for the continual exercise by one unit of any power, function or right, including the
collection of property taxes; and
NOW,THEREFORE, in consideration of the mutual covenants, terms and conditions contained in
this Interlocal Agreement herein accruing to the benefit of each of the respective parties hereto
and other good and valuable consideration, receipt and sufficiency of which is acknowledged by
the County and the Municipality, the parties agree as follows:
1) County Billing and Collection of Municipal Taxes
a) The County shall continue to provide ad valorem property tax collection services
(excluding the collection of registered motor vehicle taxes) and other related
services to the Municipality, including the collection of current and delinquent taxes.
“Collection” as used herein includes receiving all payments by taxpayers, as well as
the authority of the County to pursue any and all available statutory remedies for
collection of unpaid delinquent taxes as provided in NCGS Chapter 105.
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b) The Tax Collector of the County is, by this Agreement, designated as the Tax
Collector for the City. All duties of the City Tax Collector for the collection of the
taxes to be collected by the County, pursuant to NCGS §105-349 through 378, are
transferred to the County Tax Collector, including settlements as provided in NCGS
§105-373.
c) All decisions involving discoveries, garnishments, attachments and other collection
proceedings are delegated to the County. The County agrees to use its best efforts
in accurately listing, assessing, billing and collecting the City taxes. The County will
not be held to a higher standard for collecting City taxes than it has for collecting
County taxes.
2) Registered Motor Vehicle Taxes
Registered motor vehicle taxes are collected by the State of North Carolina. Collections
of these taxes are reported monthly through the North Carolina Vehicle Tax System
(NCVTS) and funds, including funds belonging to the Municipalities within the County’s
jurisdiction, are remitted monthly to the County. The County will include the
Municipality’s share of these funds with the monthly distribution of property taxes
collected by the County.
3) Term of Agreement
This Interlocal Agreement shall remain in effect unless terminated by either Party
pursuant to the terms herein (Section 9).
4) Compliance
The County will comply with all applicable tax collection laws of North Carolina,
including those contained in Subchapter II of Chapter 105 of the NCGS, and all
administrative mandates issued by the State of North Carolina.
5) Records and Accounts
a) The County shall be responsible for maintaining all ad valorem property tax records
and other related charges, including amounts paid and unpaid, in the same manner
as County records are maintained.
b) The Municipality will provide the County with all necessary information for transfer
of property tax funds due to the Municipality. The County will properly account for
and distribute such funds by check or other mutually agreed-upon method on a
monthly basis.
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c) The County shall provide the Municipality with all necessary and required reports in
such format and detail as to enable the Municipality to prepare and record the
necessary financial transactions.
d) The County shall provide the Municipality’s Internal and External Auditors, during
regular business hours, access to the daily cash transactions related to the
Municipality’s Tax Receivables, and other records pertaining thereto to the fullest
extent practicable.
e) The Municipality shall provide the County Tax Collector’s Office with access, to the
extent legally allowable, into any of the Municipality’s records systems that the
Municipality deems to be beneficial in the collection of the Municipality‘s taxes.
6) Pro Rata Payments
The County shall distribute partial payments received from Municipal taxpayers on a
proportionate basis between taxes owed to the County and the Municipality, such
distribution to be based on respective tax rates, after all interest and penalties are first
paid.
7) Costs for Billing and Collection
The County shall incur all costs for preparing, printing, billing and collecting the
Municipality’s tax bills, including notices and advertisement of delinquent taxes.
8) Payment to County
The Municipality agrees to pay the County a fee equal to 0.75% of collections
(excluding registered motor vehicle taxes) for the fiscal year ending June 30, 2021. The
tax collection fee, thereafter, will increase by 0.15% annually for the next five (5) fiscal
years, reaching a maximum rate of 1.50% during the fiscal year ending June 30, 2026.
This fee will be subtracted from the monthly distribution of tax collections made by the
County to the Municipality.
9) Other Fees to be Paid by the City to the County
a) In addition to the foregoing, all fees collected by the County for additional services
such as garnishment, advertisement and returned checks shall be retained by the
County.
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b) When real property is sold at a foreclosure sale for the collection of ad valorem
taxes, County agrees to use reasonable efforts to assure that the opening bid is
sufficient to pay both the City and County ad valorem property taxes, including
taxes, penalties, interest and such costs as accrued prior to the institution of the
foreclosure action. In the event the property is sold for an amount not sufficient to
satisfy both the City and County taxes, including penalties, interest and costs, the
money shall be distributed as follows:
County shall first be reimbursed for actual expenses and disbursements
made by it in connection with the foreclosure action, including cost of
advertising, legal fees and other necessary legal expenses, and any
balance remaining after the payment of these expenses shall be
distributed to County and City in proportion to their respective interest.
In the event that County shall become the purchaser at a foreclosure sale, the
property shall be held and disposed of pursuant to NCGS §105-376(b).
10) Termination
This Interlocal Agreement may be terminated by either party by providing a six (6)
month notice prior to the start of the next fiscal year. Upon notice of termination of
the Interlocal Agreement, the County shall deliver to the Municipality all tax records, in
a customary electronic data format, or in whatever form held in its hands, pertaining to
the Municipality’s listing, billing and collections by February 1
st
of the fiscal year in
which the termination shall become effective. The County shall continue to collect
current and delinquent taxes through June 30
th
of the fiscal year in which the
termination shall become effective and shall provide a full accounting to the
Municipality of the status of all tax collections as of June 30
th
. After June 30
th
of the
fiscal year in which the termination becomes effective, the County shall not be further
obligated either as to current or delinquent taxes due to the Municipality.
11) Entire Agreement
This Interlocal Agreement sets forth the entire Agreement between the Parties
regarding the services and matters set forth herein. All prior conversations or writings
between the Parties hereto or their representatives on this subject matter are merged
within and extinguished. This Interlocal Agreement shall not be modified or amended
except by a written instrument executed by duly authorized representatives of the
Parties herein.
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12) Notice
Notice under this Interlocal Agreement shall be deemed sufficient upon the mailing to
the parties by certified or registered mail at the following locations:
Rowan County City/Town of
Attention: County Manager Attention:
130 W. Innes Street
Salisbury, NC 28144
IN WITNESS THEREOF, the parties have executed this Interlocal Agreement in their respective
names and titles, by their proper officials, all by the authority of the governing bodies of each of
the taxing units, as of the day and year first written above.
ATTEST: ROWAN COUNTY
By: By:
Clerk to the Board Chairman, Board of Commissioners
ATTEST: CITY/TOWN OF
By: By:
Clerk Mayor
THIS INSTRUMENT HAS BEEN PREAUDITED IN THE
MANNER REQUIRED BY THE LOCAL GOVERNMENT
BUDGET AND FISCAL CONTROL ACT.
By:
City/Town Finance Director
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Town of Granite Quarry
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CAPITAL PROJECT ORDINANCE (CPO) 2020-06
Town Hall Upgrades Project Ordinance Closeout
TO: Board of Aldermen
FROM: Town Manager
DATE: 10/5/2020
Project Ordinance Fund Balance Transfer for Closeout
Phase 1 of the Town Hall renovations plan is complete. Final fund balance is $16,687.47.
Guidance from the School of Government on closing out CPOs is that “The remaining moneys should
be transferred to another appropriate project, fund, or purpose at the project’s completion.”
The best way for us to cleanly close out the CPO itself is with one budget amendment to a common
line item, and then to allocate any potential funds to different projects from there.
• Budget Amendment #4 transfers the fund balance in whole to the Board Contingency line item.
“Another appropriate project, fund, or purpose”
The Board has kept the remaining Town Hall renovations / facility needs as high priority in its strategic
planning goals. With completion of Phase 1 now under our belts, recommended “next step” is to
update the original space and facilities needs assessment, review what’s left, and update the plans and
numbers for the remaining work accordingly.
Conducting this update now therefore appropriately utilizes this fund balance from the first phase of
town hall upgrades to update plans for the remaining work needed. It also provides good timing for
the architect and manager to prepare for productive discussion of future plans & options at the Board’s
annual planning retreat (generally in February).
• Budget Amendment #5 would then authorize an amount not to exceed $5,000 to go toward
updating the Town Hall Space / Facilities Needs Assessment.
Actions Requested:
1. Motion to approve Budget Amendment #4 to transfer the remaining fund balance from the
Town Hall upgrades project to the Board Contingency line item.
2. Motion to approve Budget Amendment #5 and authorize the town manager to commission the
architect to update a Town Hall Space / Facility Needs Assessment within an amount not to
exceed $5,000.
3. Motion to adopt and close the Capital Project Ordinance 2020-06 amendment as presented this date.
Town of Granite Quarry
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FISCAL YEAR 2020-2021
BUDGET AMENDMENT REQUEST #4
Oct 5, 2020
PURPOSE: To transfer funds from to Administration – Interfund Transfer (01-4120-96)
to Governing Body - Board Contingency (01-4110-97) in the amount of $16,687.47 to
close and finalize CPO 2020-06 Town Hall Upgrades Project.
TRANSFER FUNDS FROM:
General Ledger Acct. # and Description Amount
01-4120-96 Administration – Interfund Transfer $16,687.47
TOTAL $16,687.47
ADD FUNDS TO:
General Ledger Acct. # and Description Amount
01-4110-97 Governing Body - Board Contingency $16,687.47
TOTAL $16,687.47
The above Budget Amendment was approved / denied by the Manager or Board on ______________.
______________________________________ _______________________________________
William Feather, Mayor Shelly Shockley, Finance Officer
Town of Granite Quarry
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FISCAL YEAR 2020-2021
BUDGET AMENDMENT REQUEST #5
Oct 5, 2020
PURPOSE: To transfer funds from Governing Body - Board Contingency (01-4110-97)
to Administration – Professional Services (01-4120-18) in an amount not to exceed
$5,000 for Updating Town Hall Space / Facility Needs Assessment.
TRANSFER FUNDS FROM:
General Ledger Acct. # and Description Amount
01-4110-97 Governing Body - Board Contingency $ 5,000
TOTAL $ 5,000
ADD FUNDS TO:
General Ledger Acct. # and Description Amount
01-4120-18 Administration – Professional Services $ 5,000
TOTAL $ 5,000
The above Budget Amendment was approved / denied by the Manager or Board on ______________.
______________________________________ _______________________________________
William Feather, Mayor Shelly Shockley, Finance Officer
Town of Granite Quarry
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CAPITAL PROJECT ORDINANCE
2020-06
TOWN OF GRANITE QUARRY NC
TOWN HALL UPGRADES PROJECT
BE IT ORDAINED by the Governing Board of the Town of Granite Quarry, North Carolina,
that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the
following Capital Project Ordinance is hereby completed and closed:
Section 1: The Project authorized was the Town Hall Upgrades Project, located at 143 North
Salisbury GQ Avenue, Salisbury, North Carolina 28146. Upgrades to the grounds and landscaping
included electrical repair to exterior outlets and the Fire Department freestanding sign, pavement
patching of the north parking lot, irrigation and landscaping in the front of the building and around
the town electronic information sign. Upgrades to the building included second floor faux
windows, column panels and canopy lettering, landscaping light poles, flag light and flashing cap,
and addition of a 3
rd
Fire Department bay door.
Section 2: The following amounts were appropriated and realized for this capital project:
Appropriated
Final
Engineer or Architect Fees
$
25,650
25,050.00
Construction Costs
378,153
362,065.53
Total Appropriations
$
403,803
387,115.53
Final Fund Balance
$ 16,687.47
Section 3: Final fund balance from this project has been duly transferred to another appropriate
project, fund, or purpose as specified and authorized by FY2020-2021 Budget Amendment #4.
Section 4: The Finance Officer is hereby directed to maintain sufficient detailed accounting
records of the project to satisfy the requirements of all state and federal regulations.
Section 5: A copy of this Capital Project Ordinance closeout shall be entered into the
Governing Board’s meeting minutes, and within five days after adoption, copies shall be filed with
the Finance Officer, Budget Officer, and in the Office of the Town Clerk to complete and close
out this project.
Town of Granite Quarry
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Adopted this 5
th
day of October 2020
(Seal) ____________________________________
William D. Feather, Mayor
Attest: ____________________________________
Aubrey Smith, Town Clerk
Town of Granite Quarry
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CAPITAL PROJECT ORDINANCE (CPO) 2020-07
2020 Capital Streets Project Ordinance Closeout
TO: Board of Aldermen
FROM: Town Manager
DATE: 10/5/2020
Project Ordinance Fund Balance Transfer for Closeout
The 2020 Capital Streets Project is complete. Final fund balance is $5,050.54.
Since these funds are exclusively restricted Powell Bill funds, they have to be transferred back into the
Streets: Powell Bill budget.
Actions Requested:
1. Motion to approve Budget Amendment #6 to transfer the remaining fund balance from the
Capital Streets project to Streets: Powell Bill – Unappropriated Fund Balance.
2. Motion to adopt and close the Capital Project Ordinance 2020-07 amendment as presented this date.
Town of Granite Quarry
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FISCAL YEAR 2020-2021
BUDGET AMENDMENT REQUEST #6
Oct 5, 2020
PURPOSE: To transfer the Streets Improvement Project remaining balance to the
General Fund, specifically Streets - Unappropriated Fund Balance (01-4510-99 Powell
Bill), and to close and finalize CPO 2020-07 Streets Improvement Project.
Streets Improvement Project Fund - 06
TRANSFER FUNDS FROM:
General Ledger Acct. # and Description Amount
06-4510-49 Administrative Costs – Streets $ 190.59
06-4510-59 Cap Outlay – Construction Costs – Streets $ 4,859.95
TOTAL $ 5,050.54
ADD FUNDS TO:
General Ledger Acct. # and Description Amount
06-4510-96 Streets – Transfer to General Fund $ 5,050.54
TOTAL $ 5,050.54
General Fund - 01
TRANSFER FUNDS FROM:
General Ledger Acct. # and Description Amount
01-3980-96 Transfers Other Funds $ 5,050.54
TOTAL $ 5,050.54
ADD FUNDS TO:
General Ledger Acct. # and Description Amount
01-4510-99 Unappropriated Fund Balance (Powell Bill) $ 5,050.54
TOTAL $ 5,050.54
The above Budget Amendment was approved / denied by the Manager or Board on ______________.
______________________________________ _______________________________________
William Feather, Mayor Shelly Shockley, Finance Officer
Town of Granite Quarry
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CAPITAL PROJECT ORDINANCE
2020-07
TOWN OF GRANITE QUARRY NC
2020 CAPITAL STREETS IMPROVEMENT PROJECT
BE IT ORDAINED by the Governing Board of the Town of Granite Quarry, North Carolina,
that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the
following Capital Project Ordinance is hereby completed and closed:
Section 1: The Project authorized was the 2020 Capital Streets Improvements Project which
included patching, milling, and paving certain streets and sections qualifying under Powell Bill
guidelines throughout the Town of Granite Quarry.
Section 2: The following amounts were appropriated and realized for this capital project:
Appropriated
Final
Administrative Fees
$
10,500
10,309.41
Construction Costs
339,500
334,640.05
Total Appropriations
$
350,000
344,949.46
Final Fund Balance
$ 5,050.54
Section 3: Final fund balance from this project has been duly transferred to the appropriate
fund as specified and authorized by FY2020-2021 Budget Amendment #6.
Section 4: The Finance Officer is hereby directed to maintain sufficient detailed accounting
records of the project to satisfy the requirements of all state and federal regulations.
Section 5: A copy of this Capital Project Ordinance closeout shall be entered into the
Governing Board’s meeting minutes, and within five days after adoption, copies shall be filed with
the Finance Officer, Budget Officer, and in the Office of the Town Clerk to complete and close
out this project.
Town of Granite Quarry
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Adopted this 5
th
day of October 2020
(Seal) ____________________________________
William D. Feather, Mayor
Attest: ____________________________________
Aubrey Smith, Town Clerk
Town of Granite Quarry
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CAPITAL PROJECT ORDINANCE (CPO) 2020-05
Industrial Development Fund Grant - Sewer Extension
TO: Board of Aldermen
FROM: Town Manager
DATE: 10/5/2020
Construction Bid Award
Sealed bid opening for construction of the IDF grant sewer extension was September 15
th
. NC General
Statutes require award to go to the lowest responsive, responsible bidder. Bids have been vetted and
the Certified Tabulation of Bids is attached.
• Carolina Siteworks came in with low bid at $215,664.75.
CPO Amendment
As you’ll recall, around February this year we discovered that the original grant application and sewer
extension design relied on an aerial creek crossing and an interlocal agreement with Faith that did not
exist. We redesigned and have negotiated an alternate route that avoids an aerial crossing and that
ties in with Salisbury-Rowan Utilities at a point in the line where we already have an SRU agreement.
Initial engineering estimates in March calculated the alternate cost as less than the original project
estimates to boot. Unfortunately the COVID pandemic then hit, which threw the construction industry
– including scheduling, materials, and costs – into a whirlwind. As you can see from the Certified Bid
Tab, bids fluctuated all the way from $215,665 to $386,558. Also, during the Invitation to Bid process
we learned that contractors may not be able to even get the project on their schedule to start before
January 2021.
With all this uncertainty, staff and engineers strongly recommend amending the authorizing project
ordinance to the low bid award plus 10%. Once the Board approves the CPO amendment we will have
to also get state grant approval before proceeding, so we feel this amount will allow for fluctuations
and potential change orders we could potentially run into without delaying the project further with
potentially additional amendments. In the end, the grant will only pay proportionate to our final costs
anyway, and any fund balance remaining will go back to General Fund.
• Low bid $215,664.75 + 10% contingency = $237,231.23
Actions Requested:
1. Motion to award the IDF grant’s sewer extension construction contract to Carolina Siteworks as
presented.
2. Motion to amend Capital Project Ordinance 2020-05 as presented.
Town of Granite Quarry
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Town of Granite Quarry
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GRANT PROJECT ORDINANCE
2020-05
TOWN OF GRANITE QUARRY, NC
INDUSTRIAL DEVELOPMENT FUND PROJECT
BE IT ORDAINED by the Governing Board of the Town of Granite Quarry, North Carolina,
that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the
following Grant Project Ordinance is hereby adopted, as amended October 5, 2020:
Section 1: The project authorized is the construction of a sanitary sewer line extension to be
partially funded by a Rural Economic Development Grant.
Section 2: The officers of this unit of government are hereby directed to proceed with the
grant project within the terms of the grant documents and the budget contained herein.
Section 3: The following amounts are appropriated for the project:
Administration Costs $ 20,000
Engineering Services 66,660
Construction Costs 191,140 237,232
Total Appropriations $ 277,800 323,892
Section 4: The following revenues are anticipated to be available to complete this Project:
Fund Balance Appropriated 34,725 40,487
Rowan County Shared Cost 34,725 40,487
Rural Economic Development Grant $ 208,350 242,918
Total Revenues $ 277,800 323,892
Section 5: The Finance Officer is hereby directed to maintain within the Grant Project Fund
sufficient specific detailed accounting records to satisfy the requirements of the grantor agency,
the grant agreements, and all state and federal regulations.
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Section 6: Funds may be advanced from the General Fund for the purpose of making
payments as due. Reimbursement requests should be made to the grantor agency in an orderly
and timely manner.
Section 7: The Finance Officer is directed to report on the financial status of each project
element in Section 3 of this ordinance on a quarterly basis.
Section 8: The Budget Officer is directed to include a detailed analysis of past and future
costs and revenues on this grant project in every budget submission made to this Board until
project is complete.
Section 9: A copy of this grant project ordinance shall be entered into the Governing Board’s
meeting minutes, and within five days after adoption, copies shall be filed with the Finance
Officer, Budget Officer, and in the Office of the Town Clerk for direction in carrying out this
project.
Adopted the 2
nd
day of March 2020
Amended the 5
th
day of October 2020
(Seal) ____________________________________
William D. Feather, Mayor
Attest: ____________________________________
Aubrey Smith, Town Clerk
Town of Granite Quarry
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CORONAVIRUS RELIEF FUNDS
TO: Board of Aldermen
FROM: Town Manager
DATE: 10/5/2020
Budget Amendment #3
Creates a line item in the Governing Body budget to receive and account for the CRF monies.
CRF Expenditure Report – October 2020
Please see the attached CRF Expenditure Report for expenditures through September 28, 2020.
Please approve the attached CRF Expenditure Report to be filed with the County by October 15
th
. Staff
has thoroughly verified that all expenditures for invoices and time worked listed on the Report qualify
under the requirements of the CRF legislation.
ACTIONS REQUESTED:
1. Motion to approve Budget Amendment #3 as presented.
2. Motion to approve the CRF Expenditure Report as submitted and attested to by the town
manager.
Town of Granite Quarry
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Town of Granite Quarry
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Date of Invoice,
payroll, or
service,
Employee ID Number
or
Invoice Number
Employee Title
or
Description of Item Puchased
Required Monthly
Hours Worked
or
Total Invoice
Amount
Employee Expenses
(Payroll and benefits
cost for employee
that are dedicated to
COVID-19 )
Goods Expenses
(e.g. supplies,
PPE)
TOTAL Expenditures
09/08/20 1208129436 GoToMeeting.com virtual meeting software $ 10.00 10.00$
09/22/20 56415 Poles, Concrete, Batteries for Touchless Saniters $ 82.39 82.39$
09/24/20 112-6828232-1350645 2 Portable (HEPA) fan/filtration units with filtersand Touchless thermometer $ 569.77 569.77$
09/24/20 112-3558103-0962626 5 Portable (HEPA) fan/filtration units with filters $ 1,321.35 1,321.35$
09/10/20
0158 Firefighter 162.50 162.50
162.50$
09/10/20
1012 Firefighter 924.00 924.00
924.00$
09/10/20
0589 Firefighter 132.00 132.00
132.00$
09/10/20
1026 Firefighter 1,290.23 1,290.23
1,290.23$
09/10/20
0168 Firefighter 408.00 408.00
408.00$
09/10/20
0169 Firefighter 590.65 590.65
590.65$
09/10/20
0129 Firefighter 1,290.23 1,290.23
1,290.23$
09/10/20
0051 Firefighter 1,081.25 1,081.25
1,081.25$
09/10/20
0203 Firefighter 611.00 611.00
611.00$
09/10/20
1057 Firefighter 1,144.00 1,144.00
1,144.00$
09/10/20
0069 Firefighter 1,567.68 1,567.68
1,567.68$
09/10/20
1047 Firefighter 144.00 144.00
144.00$
09/10/20
0596 Firefighter 900.00 900.00
900.00$
09/10/20
0154 Firefighter 384.00 384.00
384.00$
09/24/20
0158 Firefighter 111.96 111.96
111.96$
09/24/20
1054 Firefighter 155.02 155.02
155.02$
09/24/20
1012 Firefighter 811.14 811.14
811.14$
09/24/20
1017 Firefighter 69.97 69.97
69.97$
09/24/20
0589 Firefighter 142.10 142.10
142.10$
09/24/20
1026 Firefighter 2,291.90 2,291.90
2,291.90$
09/24/20
1031 Firefighter 8.61 8.61
8.61$
09/24/20
0168 Firefighter 620.06 620.06
620.06$
09/24/20
0169 Firefighter 725.32 725.32
725.32$
09/24/20
0129 Firefighter 2,395.17 2,395.17
2,395.17$
09/24/20
1062 Firefighter 1,220.75 1,220.75
1,220.75$
09/24/20
0203 Firefighter 825.68 825.68
825.68$
09/24/20
1057 Firefighter 734.71 734.71
734.71$
09/24/20
0063 Firefighter 75.36 75.36
75.36$
09/24/20
0069 Firefighter 2,666.99 2,666.99
2,666.99$
09/24/20
0149 Firefighter 10.77 10.77
10.77$
09/24/20
0596 Firefighter 1,207.83 1,207.83
1,207.83$
09/24/20
0152 Firefighter 155.02 155.02
155.02$
09/24/20
0545 Firefighter 346.63 346.63
346.63$
09/24/20
0154 Firefighter 516.72 516.72
516.72$
-$
-$
25,721.24$ 1,983.51$ 27,704.75$
ATTACHMENT C-2: NCPRO Coronavirus grant
Monthly Reimbursement Request
Town of Granite Quarry
Page 61
Back
Office of The Mayor:
Proclamation
FIRE PREVENTION WEEK
2020
WHEREAS, the Town of Granite Quarry, North Carolina is committed to
ensuring the safety and security of all those living in and visiting Granite Quarry;
and
WHEREAS, fire is a serious public safety concern both locally and nationally,
and homes are the locations where people are at greatest risk from fire; and
WHEREAS, home fires killed more than 2,630 people in the United States in
2017, according to the National Fire Protection Association® (NFPA®), and fire
departments in the United States responded to 357,000 home fires; and
WHEREAS, cooking is the leading cause of home fires in the United States
where fire departments responded to more than 173,200 annually between 2013 and
2017; and
WHEREAS, two of every five home fires start in the kitchen with 31% of
these fires resulting from unattended cooking; and
WHEREAS, more than half of reported non-fatal home cooking fire injuries
occurred when the victims tried to fight the fire themselves; and
WHEREAS, children under five face a higher risk of non-fire burns associated
with cooking than being burned in a cooking fire
WHEREAS, Granite Quarry’s residents should stay in the kitchen when
frying food on the stovetop, keep a three-foot kid-free zone around cooking areas
and keep anything that can catch fire away from stove tops; and
WHEREAS, residents who have planned and practiced a home fire escape
plan are more prepared and will therefore be more likely to survive a fire; and
WHEREAS, working smoke alarms cut the risk of dying in reported home
fires in half; and
Town of Granite Quarry
Page 62
Back
WHEREAS, Granite Quarry’s first responders are dedicated to reducing the
occurrence of home fires and home fire injuries through prevention and protection
education; and
WHEREAS, Granite Quarry’s residents are responsive to public education
measures and are able to take personal steps to increase their safety from fire,
especially in their homes; and
WHEREAS, the 2020 Fire Prevention Week theme
TM
, “Serve Up Fire Safety
in the Kitchen!” effectively serves to remind us to stay alert and use caution when
cooking to reduce the risk of kitchen fires.
THEREFORE, I, William D. Feather, Mayor of the Town of Granite Quarry,
do hereby proclaim October 4-10, 2020, as Fire Prevention Week throughout this
state, and I urge all the people of Granite Quarry to check their kitchens for fire
hazards and use safe cooking practices during Fire Prevention Week 2020, and to
support the many public safety activities and efforts of Granite Quarry’s fire and
emergency services.
Attest
_______________________________________ ____________________________________
William D. Feather, Mayor Aubrey Smith, Town Clerk
Town of Granite Quarry
Page 63
Back
October
2020
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3
4 5 6 7 8 9 10
BoA Regular Mtg. 7pm
FD Aux Port-a-Pit
11am-2pm
CAC 6pm
FD Open
House
10am-3pm
11 12 13 14 15 16 17
Business After Hours 5pm
Planning Board 6pm
CCOG Board of
Delegates Mtng. 6pm
Power in
Partnership Zoom
Webinar 7:30am
18 19 20 21 22 23 24
P.E.R.C. 5pm
ZBA 5:30pm Revitalization 3:30pm
25 26 27 28 29 30 31
MPO TAC Mtg. 5:30pm
FD Trunk or
Treat 5-8pm
Town of Granite Quarry
Page 64
Back
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