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T What is a Pre-Submittal Review? (City of El Paso)

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PRE-SUBMITTAL REVIEW INFORMATION-October 2015
1
What is a Pre-Submittal Review?
The pre-submittal review offers you and your team the
opportunity to meet with City staff from various
disciplines and ask questions about site requirements
and construction code criteria. We use the pre-submittal
review to identify the options you have moving forward
with your project, helping you avoid issues or changes
later in the process. While it helps to bring plans or
conceptual drawings to the review, it is not required;
rather the review is intended to be a detailed question
and answer session.
What is discussed at the Pre-Submittal Review?
While any issues surrounding your project are open for
discussion at the pre-submittal review, common topics of
discussion include:
●Identifying site requirements, including zoning and platting
issues;
●Discussion of stormwater and on-site drainage requirements;
●Clarification on various building and technical code
requirements;
●Clarification on how your project can comply with the adopted
International Codes;
●Discussion of local Ordinances which may impact your
project;
●Discussion of unique circumstances preventing you from
meeting the code;
●Accessibility requirements;
●Issues related to historic landmarks;
●Identifying issues related to projects located on the upcoming
streetcar route.
Who is Eligible for a Pre-Submittal Review?
Anyone with a proposed project in the City of El
Paso, such as new construction, renovation,
additions, demolitions, etc. may request a pre-
submittal review. The proposed project may be in
any phase of the pre-submittal design. It can be
anything from a rough conceptual idea to detailed
drawings that are nearly ready for submittal.
We highly encourage Applicants with more
complex projects take advantage of this service.
Although smaller, simpler projects may not require this
additional review, those types of projects are still
more than welcome to request a pre-submittal review.
Who is Required to Schedule a
Pre-Submittal Meeting?
A Pre-Submission Conference will be required for
projects receiving city assistance. Applicants with
projects receiving funds of any kind or tax incentives will
be required to attend a pre-submission conference with
appropriate project staff to explain proposed
development and receive instruction/requirements to
expedite the review and permitting of their projects. The
conference will be scheduled and conducted in advance
of any plan submittals to the city.
T
he pre-submitta
l review
is an optional step in the development process and is highly recommended
for more complex commercial projects, such as new projects with unique site requirements and
constraints, as well as projects involving older existing buildings, particularly if located in our downtown
area. The pre-submittal review can save you time and money in redesigning work by helping you to identify
site and technical code issues and develop options to move your project forward.
How Much Does a Pre-Submittal Review Cost?
Pre-submittal review is a free service to our customers.
We partner with you and ensure that your project is
successful. We do this by providing information,
discussing issues and identifying options before you
complete your drawings and submit them for review.
PRE-SUBMITTAL REVIEW INFORMATION-October 2015
2
Who Attends the Pre-Submittal Review?
From your side, at least one member of your project design team must attend the pre-submittal review; however,
the meeting is open to your entire team if desired. From our side, one of our senior plan reviewers will lead the
meeting. This person is experienced in the code and will provide guidance on the code’s requirements. In addition,
depending on your needs, any of the following reviewing entities may be in attendance as required by you:
What Documents are required for the Pre-Submittal Review?
Beyond a completed Pre-Submittal Review Application, to include your project’s address and/or property
identification number (PID) and a brief narrative of your project, no other documents are required. However, we
encourage you to submit and bring with you any documents that will help us understand your issues and
proposal; the more detailed your questions and plans are, the more precise our answers and suggestions can
be.
To help you prepare for the meeting, we encourage you to submit the following with your application or bring it
with you to the meeting:
●Site plan, designer drawings, conceptual, elevations, or
other schematics;
●A list of questions and issues, including those that relate to
code compliance;
●A detailed narrative of your project and its unique conditions,
if any;
●If you are concerned about meeting code requirements, then
a list of proposed alternatives and justification for each.
How to Schedule a Pre-Submittal Review?
To schedule a pre-submittal review, email your Pre-Submittal Review Application located at the end of this tutorial to;
PreSubmittal@elpasotexas.gov. Pre-submittal reviews are held every Thursday from 9:00 am to 11:00 am and are
scheduled on a first come, first served basis. Pre-submittal reviews are scheduled a minimum of seven calendar
days in advance. We limit the initial pre-submittal review to 45 minutes; however, City staff is available for follow- up
meetings.
If you are unable to attend at this time, please include that information in your email and we will work to find a time
that works better for your team and our staff. When we confirm the date and time of your review, we will include a
meeting location. We encourage you to submit any electronic documents of your project in your email so our staff
can better familiarize themselves prior to your meeting.
Plan Review
Building, Mechanical, Electrical, Plumbing, Landscape, Irrigation
Planning
Zoning, Platting, Addressing, Public Right-of-Way Encroachments
Land Development
Storm Water, Drainage
Fire
Fire Accessibility, Fire Suppression Systems, Operational Permits
Historic Preservation
Historic Properties
Health
Food Health and Safety
Transportation
Traffic Impact Analysis, Traffic Flow/Accessibility, Removal/
Replacement of Street Lights/Traffic Signs
Capital Improvements & Sun Metro
Public Transit, Coordination with other City Projects
Economic Development
Incentive Opportunities
PRE-SUBMITTAL REVIEW INFORMATION-October 2015
3
What are the Benefits of the
Pre-Submittal Review?
Beyond the opportunity to present your project proposal
to us for preliminary review and early identification of
issues and viable options to move forward, the
pre-submittal review offers the opportunity to record
important discussions about your project that will be
considered during our detailed plan review process,
following formal submission of your application for a
building permit.
How to Document the Review
You and members of your design team are responsible
for taking notes, detailing any proposed solutions to
problems and/or requests for code interpretations. Your
notes should include the following:
●Meeting date;
●Staff members present;
●Important issues raised, including offered solutions/options;
●Questions to research further.
●What Happens to Your Documentation?
Once complete, provide your meeting minutes to Pre-
Submittal@elpasotexas.gov and we will circulate them to
all staff present at the review for approval. Once
approved for accuracy, your meeting minutes will
become part of your project’s file. These notes will be
used in our detailed plan review once your application for
building permit has been formally submitted. We will use
these notes to relay to our plan reviewers what was
discussed during the meeting and whether any decisions
were made or solutions provided.
Important Considerations
It is important to keep in mind that what is discussed and
proposed in your pre-submittal review by our staff is
based on the information you give us. Any omissions or
changes to your proposal may result in reconsideration
of the information we provide. Further, we cannot always
answer all of your questions in the pre-submittal review;
depending on the complexity, we may require additional
time to research some issues. However, the results of
our research will be included in your file for consideration
when your application for permit is formally submitted.
Finally, please keep in mind that we will always try to help you make your project successful, but must do
so within the limits of our authority. The zoning, building and other relevant codes and Ordinances may
provide some room for flexibility but our charge to protect the health, safety and welfare of the community
does not change. As a result, the codes and Ordinances define and limit our authority. We are not
responsible for identifying any issues that are omitted from your proposal or for suggesting design
approaches or alternatives to achieve code compliance. You and your design team are ultimately
responsible for compliance with all Code and Ordinance requirements
PRE-SUBMITTAL REVIEW APPLICATION-October 2015
1
Project Address:__________________________________________________________________________
_____
_____________________________________________________________________
_________________________________________________________________________
_______________________________________________________________________________________
_________________________________________________________________
Contact Person:
Contact Address:
Contact Phone Number (s):
Contact Email: ___________________________________________________________________________
Architect/Firm: ___________________________________________________________________________
How many persons from your team will attend?_________ Which disciplines will you need to attend the
meeting?________________________________________________________________________________
________________________________________________________________________________________
Contact Information
Please provide a brief description of the project (example: Four story mixed use building with mercantile on
first floor and residential units on upper floors)__________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Date:___________________________
Project Information
Project Description
Use and Occupancy Classification (s) in the project: ______________________________________________
Type of Construction: _____________________________Occupant Load (s): _________________________
Number of Stories: ________ New or Existing Building: ___________________________________________
Fire Protection Systems: ___________________________________________________________________
CLEAR ALL
PRE-SUBMITTAL REVIEW APPLICATION-October 2015
2
Please list all specific questions about your project that you would like answered, including related Code
citations as needed.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Project Questions/Issues
CLEAR ALL
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Completed 12 February 2021

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