On-Campus Exposure Procedures
Rev. August 19, 2020
Supervisor Procedures for COVID-19
An Employee Working In-Person Reports an Illness or Becomes Sick
If an employee self-reports or develops influenza-like symptoms, such as fevers, chills, cough,
shortness of breath, sore throat, or other symptoms of COVID-19 as listed on the CDC’s website
collect the information below prior to sending the employee home.
Email the information to TotalRewards@wichita.edu, and copy the employee’s WSU
email address. If the employee does not have or check email, include the employee’s phone number.
Note: To prevent personal information being visible in Outlook subject lines/email previews, send
information in the following order with the subject line, “NOTIFICATION OF COVID CONTACT”.
Last Date/Time at onsite
work location:
Work Schedule:
Personal Phone Number:
Work Email:
Personal Email:
Employee Name
Employee myWSU ID
For NIAR only, is the
employee designated as an
essential employee?
Yes No
Record the rest of their shift and any further shifts missed as Sick Leave, or unpaid leave for non-
benefits eligible employee who do not accrue sick leave. If the employee is later determined eligible
for other paid leaves, a Human Resources representative will contact you with further instructions.
Instruct the employee to contact their primary care physician or the United Way 2-1-1 COVID-19
Hotline (or the employee’s local health department, if they are not a resident of Sedgwick County,
KS), and follow any instructions given by appropriate public health officials and/or the employee’s
medical health care provider.
Advise the employee that a member of the Human Resources (HR) Total Rewards team will be in
On-Campus Exposure Procedures
Rev. August 19, 2020
Do not, under any circumstances, disclose any information about the employee, including the name
of the employee or any information that could identify the employee (
, gender, age, physical
description), to any other individual, except as instructed in these procedures. As with all other
medical information, this must be kept confidential and shared only with the HR personnel identified
in this procedure. HR will coordinate all communication, including any communication within your
chain of command or department.
Supervisors should not do any investigation into potential contacts and should only obtain the
information identified above from the employee. The local health department officials will engage
in contact tracing, if necessary, and will notify potentially exposed individuals.
Ask the employee to identify any areas they recently used for prolonged periods of time. If the
employee has been in University areas in the preceding 7 days, close off those areas for at least 24
hours or, if that is not possible, as long as possible. Then clean and disinfect these areas as
thoroughly as soon as possible and consistent with the
CDC’s cleaning and disinfection