Fillable Summer Intern Contract 2019

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Summer Intern Contract 2019

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University of Evansville
Summer Intern Housing Contract – Summer 2019
The University of Evansville offers a unique summer housing program for qualified students. Eligible individuals must be enrolled in a degree-
seeking program and actively involved in a summer research or internship program in the Evansville area. Participants in this program must be 18
years of age or older.
Shared four-person townhouses provide residents with the opportunity to interact with peers and other
summer interns. Each apartment is a single gender residence with four single bedrooms; two shared
bathrooms; and a shared kitchen, laundry, and living room.
Priority of assignments are based on the receipt of a completed application and $250 deposit (cash, check,
or e-check), and the availability of space. The University reserves the right to make or change assignments,
assign a new roommate, or consolidate spaces based on the needs of the program. Please make checks
payable to: University of Evansville.
Last Name: First Name:
Permanent Mailing Address:
City: State: __________ Zip code:
Current Email: Mobile Telephone:
Current Institution: _____________________ Summer Employer: ______________________
Summer Employer Contact – Phone / email _________________________________________________
University Enrollment Status:
□
Freshman
□
Sophomore
□
Junior
□
Senior
□
Graduate
Date of Birth ____________________________________
□
Male
□
Female
Approximate Internship Schedule Days per week ________ Hours/Shifts _____________
Requested Dates From Month/Date: To Month/Date: _
Payment
□
I am paying the University directly
□
My internship sponsor is paying the University directly.
Please complete the information below so that we can provide you housing.
We try to pair apartment-mates from the same company
sharing similar characteristics, although the
University reserves the right to fill space with interns from different companies.
If you know other interns you would like to live with, please indicate up to three people below:
Check the qualities that most reflect you:
Personal Hours Approach to Cleanliness Social Life
Smoking Preference
□
Night Owl
□
Chaotic, Messy
□
Gregarious, Outgoing
(UE campus is tobacco, smoke, and vape free)
□
Flexible
□
Casual
□
Moderately Social
□
I smoke
□
Morning Person
□
Neat, Tidy
□
Quiet, Reserved
□
I do not smoke
Sleep Preferences Study Environment in Room
□
Need Quiet
□
Need Light
□
Need Quiet
□
Need Noise
□
Need Dark
□
Need Some Noise (fan, television, music)
(Continued on back)
Office Use Only
Date Received:
Bill:
□
Intern
□
Company
Verified Company
Verified University
Room Asgmt.
Check-in
Check-out
$250 Deposit Collected
Invoice #
Total Fees:
Date Billed
Date / Amt. Paid
Invoice #
Deposit Returned
Deposit Retained
Invoice #
Personal Characteristics
Please indicate any physical disabilities or health concerns requiring special housing considerations:
Please indicate any additional placement information:
Rates for Periods of Stay The rates indicated below are nightly rates per person for a 4-person townhouse space.
Early nightly rates are from May 18 – 24 Standard nightly rates are from May 25 – July 26 Extended nightly rates are from July 27 – August 2
Period of Stay
Dates
Duration
Cost Calculation
Early Nightly Rates
May 18 –24
___ Nights x $30 per night
$_______
Standard Nightly Rate
May 25 – July 26
___ Nights x $25 per night
$_______
Extended Nightly Rate
July 27 – Aug. 2
___ Nights x $30 per night
$_______
Subtotal:
$_______
Total including
$250 Deposit
$_______
The University of Evansville will provide campus housing to the student intern whose signature appears on this Summer Intern Housing Contract,
starting and ending at noon on the dates stated on this Contract. The student intern’s signature below (digitally signed or physically signed)
indicates that he or she has read and understand the terms of this contract, and agrees to all of its terms and conditions, including payment of
charges and forfeitures when due. This Agreement contains the entire agreement of the parties hereto and shall be deemed to supersede any and
all prior agreements. Any changes to this agreement must be in writing and signed by both parties.
Signature of Student _________________________________________________________________ Date
Return signed contract and deposit to:
Emily Wilderman, Coordinator of Special Events and Guest Services, 1800 Lincoln Avenue, Evansville, IN 47722 or email ew159@evansville.edu
Policies and Procedures Carefully read this Summer Intern Housing Contract. It is a legal and binding agreement with the University of Evansville. As a
condition of this contract, the resident agrees to maintain a proper standard of behavior and not disrupt the residential community. Illegal drugs and alcohol
are not allowed on campus. If all residents in the unit are 21 or over, a request for approval for limited quantities of alcohol can be made by contacting the
Office of Residence Life. All campus buildings and grounds are tobacco, smoke, and vape free. The student intern agrees to provide reasonable daily
housekeeping and to use reasonable care within their assigned room and common areas, including all furniture and equipment. All furniture if to be left in
their designated locations. Violations of the terms of this contract or of any of the rules and regulations outlined in the University of Evansville Student
Handbook will be treated as a breach of contract. Student interns dismissed from University housing for disciplinary reasons are not entitled to a refund.
Moving into Summer Intern Housing Full payment is due upon arrival by cash, check, or E-Check. All checks should be made payable to: University of
Evansville. Resident check-in is located at the Summer Staff Office during designated hours or during a pre-determined check-in appointment. Detailed
information and contact information will be communicated to the resident at least one week prior to arrival. Upon checking in, the student intern will sign a
unit condition report form, indicating the condition of the unit prior to move in.
Moving out of Summer Intern Housing Residents must check out of campus housing by noon on the end-date of this contract. A check-out appointment
must be made 48 hours in advance. Individuals that do not schedule a check-out appointment may be charged an improper checkout fee. Specific
information regarding checking out will be communicated to the resident prior to departure. When checking out, residence life staff will inspect the
assigned unit for any damages that occurred during the student intern’s stay. The student intern is responsible for any damages caused during his or her
stay that were not initially recorded on the Unit Condition Form. Repair charges will be charged to the student intern. The $250 Commitment and Damage
Deposit will be returned within 30 days of the end of this contract pending no damage or cancellation fees
The University reserves the right to change housing assignments as needed including, but not limited to, space allocation, filling vacancies, consolidations,
contract cancellations, and disability accommodations. The University reserves the right to terminate your housing contract, including (but not limited to)
the following reasons: internship termination, non-payment for services, breach of contract, criminal behavior, or violations of rules of conduct and/or
housing regulations as outlined in the Student Handbook.
Indemnification / Hold Harmless The student intern agrees to indemnify, defend, and hold harmless UE, its officers, employees, and agents from any and all
liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including personal injury and death), or damages to
persons or property, arising out of or in connection with, or occurring during the duration of stay, unless such injury or damage is due to UE’s negligence,
gross negligence, or intentional misconduct. The student intern hereby releases UE and all its employees, officers, volunteers, and agents from any liability
for damages to property, arising out of or in connection with residing in University housing.
The University of Evansville and the Office of Residence Life assume no responsibility for theft, damage or loss of money, valuables, food stuffs or personal
belongings of any student or guest. No personal property insurance is available through the University. Students should check with their families to
determine the extent of coverage, if any, under existing insurance policies or purchase independent personal property insurance.
Damage / Contract Cancellation The $250 Commitment and Damage Deposit will be forfeited for damage, contract termination or if there is a reduction to
the contracted length of stay. Additional charges may be assigned for damages exceeding the deposit amount.
Payment If any payment is not paid when due, the entire balance, including accrued interest, shall, at the option of the University of Evansville, become
due and payable on demand. In the event of any default, including failure of payment by company sponsorship, the student intern will be obligated to pay
all outstanding fees, collection costs and/or attorney fees incurred by the University of Evansville in the collection of these charges.
Legal Jurisdiction This Agreement shall be governed by and construed under the laws of the State of Indiana, without regard to the choice of law principles
of Indiana or any other jurisdiction. The parties hereby agree to grant exclusive jurisdiction and venue to any federal or state court of competent jurisdiction
in Vanderburgh County in the State of Indiana for any disputes arising out of this Agreement or the relation of the parties.
Statement of Non-Discrimination The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing
behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically
prohibits harassment based on any characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and
expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes.
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Summer Intern Contract 2019

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Completed 29 November 2019

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