Fillable Student-employee-confidentiality-agreement Policy On Staff Outside Employment And Additional University Services (University of Dayton)

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Student-employee-confidentiality-agreement Policy On Staff Outside Employment And Additional University Services (University of Dayton)

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Student Employee / Volunteer
Confidentiality Agreement
This Confidentiality Agreement (“Agreement”) verifies that, as a student employee or
volunteer for the University of Dayton (the “University”), I, _____________________, understand
my role in safeguarding confidential information.
1. Requirements for Handling Information and Access
I understand that, in the course of my employment or volunteer work, I may have access to
documents, software, certain assets, data and verbal information which may be confidential,
privileged, proprietary and/or otherwise protected from disclosure, whether or not it is labeled or
otherwise marked as confidential. I agree to the following restrictions:
(a) I will not directly or indirectly use, publish, discuss, disseminate, reproduce, sell, reverse
engineer, license or otherwise disclose confidential information to anyone in any way other
than what is required of me through the course and scope of my work.
(b) I will not act for personal gain or to the detriment of others based on the information to
which I have access.
(c) I will not access nor seek to gain access to confidential information except to fulfill my
assigned duties.
(d) I understand that my University log-in credentials (including my ID and password) are
themselves confidential information, and I will not share them with anyone without specific
instruction from my supervisor(s). I will log off my computer when not in use.
(e) I will notify my supervisor immediately if I have reason to believe my log-in credentials have
been compromised and/or confidential information has been shared without authorization.
(f) I will keep confidential hard copy documents in a secure place when not in active use, and I
will shred confidential documents when no longer needed in accordance with University
policy and/or a supervisor’s instructions.
(g) I will not make unauthorized copies of confidential information nor install or otherwise use
devices, tools or software to enable others to have unauthorized access to such information.
(h) I will not remove, destroy or alter any information or files that exist within the office, on the
office computers or on University networks, except as instructed by a supervisor.
(i) I will comply with all University policies applicable to the confidentiality of information,
including but not limited to the University’s Policy on Disclosure of Student Records (also
known as the “FERPA Policy”) and the Records Retention Policy.
(j) I will treat all information that I reasonably know or should know is not public as
“confidential,” including any information specifically about a University student, employee,
donor, parent, volunteer, patient, associate, process, research or project. When in doubt, I
will ask a supervisor.
2. Intellectual Property
I understand that I may come in contact with information that is considered to be the
intellectual property of the University, some of which by its nature will be confidential. I also
understand that I may play a role in creating (or contributing to the creation of) intellectual property.
I hereby assign and transfer to the University of Dayton all right, title, and interest (including any and
all intellectual property rights pertaining thereto), in any and all works created, made, conceived,
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Page 2 of 2
G:\LegalAff\PoirierLA\Contracts, Deals, Arrangements\NDAs\082514 student employee confidentiality agreement.docx
Student Employee / Volunteer Confidentiality Agreement (continued)
invented, developed, discovered or reduced to practice by me in the performance of my duties as a
student employee or volunteer.
3. Consequences
I understand that serving as a University employee or volunteer is a privilege and not a right.
I further understand that students are subject to certain behavioral expectations ( as set forth in the
Student Handbook and various University policies) and are also subject to all applicable laws and
regulations. Accordingly, I understand that if I violate this Agreement, I may be subject to
disciplinary action, including but not limited to student disciplinary proceedings, sanctions and
termination of my employment or volunteer role.
4. Term of Agreement
I understand the terms and expectations set forth in this Agreement survive my time as a
student employee and/or volunteer as well as my time as a student at the University.
_______________________________ ____________________________
Signature Date
_______________________________
Name printed
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Student-employee-confidentiality-agreement Policy On Staff Outside Employment And Additional University Services (University of Dayton)

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Completed 20 July 2020

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