Document Last Revised 2/13/2018
1.4 If a personal vehicle is utilized for student travel, the University Employee Requesting
Student Travel is responsible for verifying that the personal vehicle is insured. The Campus
Risk Manager may require that drivers of personal vehicles submit copies of insurance to
1.5 Owners/drivers of personal vehicles are advised that, whenever a personal vehicle is driven
for university use, the owner’s personal insurance will be utilized. Regardless of the vehicle
driven, travel must comply with the UNK Driving and Motor Pool Vehicle Policy.
1.6 When more than one vehicle is utilized, it is recommended that the vehicles travel as a
caravan. Additionally, when more than one vehicle is driven, the Responsible Party
Traveling with the Group is advised to maintain a list of student travelers in each vehicle.
5. Lodging Arrangements
1.1 Student rooms will be maintained as same sex. No overnight guests are allowed. Students,
who for health or other reasons prefer not to lodge with other students, should lodge in a
1.2 Advisors and/or part- or full-time employees of the University (including graduate assistants)
will not room with students. Additionally, advisors and/or part- or full-time employees of the
university will not room with graduate assistants. The Responsible Party Traveling with the
Group is advised to create a roommate list.
1.1 Travelers are expected to maintain professional conduct. Students are governed by the
Student Code of Conduct as outlined in the Student Handbook, as well as by the guidelines
of their academic classes and organizations, while engaging in travel governed by this policy.
This regulation includes attendance at conferences, workshops, programs, events, and
activities from the time of departure until returning to the campus. Students are accountable
under the UNK Student Code of Conduct throughout the duration of the travel, including, but
not limited to:
1.1.1 Use, possession, distribution, or being in the presence of alcoholic beverages,
except as expressly permitted by state and federal law and University regulations,
1.1.2 Additionally, use, possession, distribution, or being in the presence of narcotics,
marijuana, drugs or other controlled substances or possession of paraphernalia for
their administration, is prohibited.
1.2 Students traveling for the purpose of attending conferences, workshops, programs, and events
representing the University must follow the procedures as prescribed herein:
1.2.1 Participants should conduct themselves in a manner that positively reflects upon
themselves and the University of Nebraska at Kearney.
1.2.2 Participate fully in the conference or workshop by attending all programs,
workshops, activities, and events as outlined by the hosts or sponsors.
1.2.3 Attend as many different sessions as possible in order to obtain the greatest
amount of information and/or resources.
1.2.4 Dress appropriately for the conference or event based on the guidelines provided
by the conference or event organizers. Students should direct any questions
regarding dress to the instructor or advisor of the group prior to leaving campus.
1.3 Students who fail to follow these procedures will be subject to disciplinary action and may be
returned to campus prior to the rest of the group. Participants may be held responsible for
additional expenses as a result.
7. Reporting a Safety Concern, Emergency or Accident
1.1 In the event of a safety concern, violation of the Procedures for Travel Involving Students,
and/or other emergency, the Responsible Party Traveling with the Group should immediately