Frequently Asked Questions
What is a JE transfer?
An item that is first charged to one account and later charged to another account.
Why are JE transfers a matter of concern?
Avoid the need for JE transfers when possible
When is a JE transfer needed?
JE transfers are needed when:
Costs have been charged to the wrong account.
To correctly capture expenses in the right fopal or to be allocated to applicable departments.
Who performs JE transfers?
Make transfers in a timely manner
Avoid potential problems with a JE transfer
Sufficient dollars are available in the budget to which the cost is being transferred;
All information is provided including a copy of the document:
o Date of original transaction
o Reference numbers are provided (PO number, invoice number…)
o Description of transaction
If you have any questions or comments, please contact JE Transfers <firstname.lastname@example.org>
Review banner at least monthly for activity and budget.
Costs need to be captured in the right fopal regardless of budget. If you are in an NSF position (ie. do not have enough
budget), then you need to speak to your Dean, Chair, or BUM to request a budget transfer from the
Budget Department <Budget@stockton.edu>
JE transfer requests will not be accepted if they are incomplete or insufficiently supported. Prevent unnecessary problems by being certain
JE transfers are approved by departmental supervisors and Fiscal Affairs. Transfers are entered into the financial records of Banner by the
Make JE transfers promptly.
Expenses must be allowable, allocable and reasonable.
• JE transfers should never be made when one department would like to "support" another department's activity.
This transaction requires a budget transfer, please contact the Budget Department <Budget@stockton.edu>
Journal Entry Transfers FAQs
Transfers that are frequent, tardy or inadequately explained particularly on cost over-runs or unexpended balances, raise questions about the
propriety of the transfers and reliability of the accounting system and internal controls. They are red flags to auditors. For the validity of the
University's financials, all costs need to be properly captured.
Make sure you have the correct fopal on pcards, requisitons, direct pays, etc. from the start.