RS 2417-A (Rev. 8/15) Page 2
Instructions for completing the Standard Work Day and Reporting Resolution
A.
Title
B.
Standard
Work Day
(Hrs/day)
Min. 6 hrs
Max. 8 hrs
C.
Name
(First and Last)
D.
Social
Security
Number
(Last
4 digits)
E.
Registration
Number
F.
Tier 1
(Check
only if
member is
in Tier 1)
G.
Current Term
Begin & End
Dates
(mm/dd/yy-
mm/dd/yy)
H.
Record
of
Activities
Result*
I.
Not Submitted
(Check only
if ofcial did
not submit
their Record of
Activities)
Elected Ofcials
Highway
Superitendent
8.00 John Smith 0000 0101010-1
1/1/2010-
12/31/2013
32.79
Receiver of
Taxes
6.00 Michelle Jones 1111 0202020-2 X
1/1/2010-
12/31/2014
NA
Town Justice 6.25 Michael Hall 2222 0303030-3
1/1/2010-
12/31/2011
X
Appointed Ofcials
Planning Board
Member
7.00 Joseph Gray 3333 0404040-4
1/1/2010-
12/31/2010
17.54
A. Title: All paid elected and appointed officials (who are active members of the Retirement System) and are not paid hourly
and do not participate in a employer’s time keeping system that consists of a daily record of actual time worked and time
charged to accruals must be listed. For the purpose of the regulation, an “appointed official” is someone who is appointed
by an elected official, an appointed official or governing board. They hold an office in an organization or government and
participate in the exercise of authority. This also includes appointees of elected and appointed officials such as deputies,
assistants or confidential secretaries.
B. Standard Work Day: The minimum number of hours that can be established for a standard work day (SWD) is six, while
the maximum is eight. A SWD is the denominator to be used for the days worked calculation; it is not necessarily always the
number of hours a person works. For example, if a board member only attends one three-hour board meeting per month,
you must still establish a SWD between six and eight hours as the denominator for their record of activities (ROA) calculation.
C. Name: The official’s complete first and last name must be included for identification purposes.
D. Social Security Number: The last four digits of the official’s Social Security Number must be included for identification
purposes. For security purposes, the last four digits of the Social Security Number can be omitted from the publicly posted
version.
E. Registration Number: The official’s Registration Number must be included for identification purposes. For security purposes,
the Registration Number can be omitted from the publicly posted version.
F. Tier 1: If the official is a Tier 1 member, this box should be checked. Tier 1 members are not required to keep a ROA.
G. Current Term Begin & End Dates: All officials listed on the Resolution must have a specified Term End date. Leaving this
column blank or listing ‘Tenure/At Pleasure’ is not acceptable. If the official does not have a designated term, the current
term for the official who appointed them to the position should be used. If they are appointed by the governing board, the
chairman of the board’s term should be used.
H. Record of Activities Result*: This column must be left blank if an official does not submit their required sample three-month
ROA. To determine the average number of days worked per month, you must divide the total number of hours documented on
the three-month ROA by three months to get a one-month average number of hours worked. Then, the one-month average
number of hours worked must be divided by the SWD to get the average number of days worked per month.
I. Not Submitted: This column must be checked if an official has not submitted the required sample three-month ROA within
the 150 day requirement, regardless of whether they are being reported by another employer for the same period. If the
Retirement System receives such a Resolution, it will contact the official to notify them of the consequences of not submitting
the ROA.
Once passed, the Resolution must be posted on your public website for a minimum of 30 days or, if a website isn’t available to
the public, on the official sign-board or at the main entrance to the clerk’s office. A certified copy of the Resolution and Affidavit
of Posting must be filed with the Office of the State Comptroller within 45 days of the adoption. The Resolution and Affidavit
can be submitted online via the Elected and Appointed Officials Reporting (EAOR) program.
*To determine the number of days worked to include on the monthly report for the various payroll frequencies, please refer
to the Calculating Days Worked instructions available in the ‘Reporting Elected & Appointed Officials’ section of our website:
http://www.osc.state.ny.us/retire/employers/elected_appointed_officials/index.php
