Staff Meeting Procedures
T:\Forms\Staff_Mtg_Appearance_Form_2015.docx December 2015
Department of City Planning
174 E. Wisconsin Avenue
Oconomowoc, WI 53066
262.569.2166
The City of Oconomowoc requires all applications that require Plan Commission approval or review to
appear at a Staff Meeting prior to being placed on a Plan Commission agenda. A representative from
each City department is invited to the meeting to offer feedback and comments on the proposed
development.
Step 1: Initial Contact with City Planning Office
All proposed Staff Meeting items must be reviewed with Planning Staff (by appointment) prior to
submission of materials for Staff review. This initial meeting is intended for discussion of all elements of
a development project so the applicant can obtain a full understanding of what is required, and for the
Planning Staff to be made aware of exactly what is proposed. Multiple meetings may be necessary.
Step 2: Official Submittal for Staff Meeting
An official submittal for a Staff Meeting can only occur after Planning Staff has determined Step 1 is
complete. All required materials necessary for Staff to provide feedback and comments on the
development must be submitted. Failure to provide all required materials may cause the entire
submission to be rejected or returned. Planning Staff can assist you in determining what items need to
be submitted for your project.
Materials Required for a Staff Meeting:
All items submitted shall be folded, collated and bound in some manner. If the submittal requires Staff
time to copy, fold, clip or collate, the applicant will be billed for that time. All items must be submitted in
the following order:
• Seventeen (17) completed “Staff Meeting Appearance Request
” applications
• Seventeen (17) copies of an explanation letter describing your proposed development
• Seventeen (17) 11”x17” copies of the proposed development (e.g. site plans, floor plans,
elevations, renderings, etc.)
• A digital submittal (.pdf format) of the entire application
• A digital submittal (.shp format) in NAD27 WI State Planes, South Zone; US Survey Foot
coordinate system (if applicable)
o Proposed property lines/subdivision layout
o Anticipated building/project footprint
After the submitted Staff Meeting materials are determined to be complete, you will be scheduled on
the next available Staff Meeting agenda. The City will e-mail a copy of the Staff Meeting agenda to all
applicants and agents listed on the application prior to the Staff Meeting. It is required that at least one
(1) representative from the development proposal be present at the Staff Meeting. The representative
should be prepared to answer any questions City Staff may have.
Staff Meetings are held twice each month beginning at 9:00 am on the second floor of City Hall. The
submittal cutoff is by 4:00 PM on the Wednesday prior to the meeting. A calendar of Staff Meeting dates
is available on the City’s website, www.oconomowoc-wi.gov
.
