Fillable Square Request Form

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Square Request Form

On average this form takes 11 minutes to complete

The Square Request Form form is 2 pages long and contains:

  • 0 signatures
  • 23 check-boxes
  • 33 other fields

Country of origin: US
File type: PDF

U.S.A. forms for California State University, Fresno

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Chapter and Club
Request to Use Square for payment processing
Fresno State Alumni Association | www.fresnostatealumni.com | Phone: 559.278.ALUM | Fax: 559.278.6790
Instructions:
1. Prior to completing this form you must complete and submit the Event Planning and
Promotion Worksheet. Email the completed form to Amanda Hall (ahall@csufresno.edu)
.
This form must be submitted 45-60 days prior to the date of your event.
2. Square is used to process/record all forms of payment. This includes credit cards, cash
and checks.
a. By recording all payments using Square, all of your financial records are in one
place. This makes it easier for the Treasurer of your Chapter/Club to reconcile all
event monies collected during the event.
b. Note: Square charges a processing fee on all credit card transactions. This fee is
paid by your Fresno State Alumni Association. Your Chapter/Club will receive the
net profit you collected via Square (i.e. if you processed $300 in credit card fee’s,
your Chapter/Club will receive $300). No fees are charged for cash/check
transactions recorded in Square.
3. Complete the fields on page two (2) of this document for all payments you anticipate
processing during your event.
Important Information:
1. Petty cash
a. As all cash received night of the event will be recorded in Square, the Treasurer
must submit a request for petty cash from your operating account with Laura
Alcantar (lalcantar@@csufresno.edu
). For more information please refer to the
Policies and Resources Guide.
b. Petty cash requests must be submitted two weeks prior to the date of your event.
c. A check will be made out in the Treasurer’s name. The Treasurer will cash that
check, and will be responsible for ensuring all cash is accounted for.
2. Square readers
a. The FSAA will provide up to two Square readers and equipment for your use.
b. Requests are filled on a first come, first serve basis.
3. Devices and WIFI access
a. It is the responsibility of the Chapter/Club to provide devices (i.e. tablets, mobile
phone) and ensure WIFI access at the location of the event.
4. Donations
a. All donations must be reported to the Fresno State Alumni Association so that
the donor receives acknowledgement and a tax deductible receipt.
b. For all donations accepted at the event, donor contact information must be
collected by the Chapter/Club and turned into the Fresno State Alumni
Association.
c. Please use the Donor Contact Information Form.
i. Completed forms must be submitted within 15 days after the event, along
with all other post-event reporting documents.
See page two (2) for the form.
Chapter and Club
Request to Use Square for payment processing
Fresno State Alumni Association | www.fresnostatealumni.com | Phone: 559.278.ALUM | Fax: 559.278.6790
Chapter/Club Name: ____________________________________________________________
Event name: ____________________________________________________________
Date of event: ____________________________
SELECT ALL
THAT APPLY
ITEM/DESCRIPTION Fixed Price Variable Taxable
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Event Registration: Individual (non-student)
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Event Registration: Student
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Donation
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Silent Auction Item: Goods/Products (sales tax applies)
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Silent Auction Item: Services (sales tax does not apply)
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Opportunity Drawing/Raffle: Ticket(s)
Add additional items below:
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Square Request Form

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Completed 3 May 2020

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