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Special Use Permit Requests Planning Commission A Step-By-Step (Manistee County Government)

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Special Use Permit Requests
Planning Commission
A Step-By-Step Guide
INTRODUCTORY MEETING WITH PLANNING STAFF - Staff will assist the applicant by explaining the
review process, review the zoning requirements for a special use permit, and provide site information,
review the application and detailed site plan requirements, waive requirements if applicable. The
applicant is encouraged to contact adjoining and nearby property owners and occupants to discuss their
project prior to the public hearing. A copy of the mailing information for the 300’ notification can be
obtained from Staff upon request.
SUBMISSION OF APPLICATION - Applicant will submit application at least 30 days before the next
regularly scheduled Planning Commission meeting (first Thursday of the month) to the Zoning
Administrator for review. The Zoning Administrator shall review the application and site plan. Staff will
forward a copy of the request to the Director of Public Safety, DPW/Utility Director, and City Engineer
for review/comments as needed. Fee must be received before any requests are processed.
APPLICATION/SITE PLAN IS INCOMPLETE – Staff will prepare a notice of findings/corrections
that will be sent to the applicant. Due to the review time/noticing requirements applicants are
encouraged to submit their requests in advance of the 30 day minimum requirement.
APPLICANT SUBMITS REVISIONS – Staff reviews for completeness
APPLICATION/SITE PLAN IS COMPLETE – Staff will prepare notice of public hearing (ad in newspaper,
posted on City web page, City Facebook page, posted at City Hall, mailing to all owners/occupants within
300’ of property). Noticing must be at least 20 days prior to meeting date.
PUBLIC HEARING - Applicant shall present their case to the Commission along with any correspondence
in support of their request. Staff will give their report, the public is invited to speak on the request, and
correspondence will be read into the record. Public hearing will be closed.
MEETING – The Planning Commission will begin their deliberation on the request. If the Commission
determines that no additional information is needed they will deliberate/take action on the request.
The will adopt either a resolution to approve/approve with conditions or deny the request. If the
Commission determines that additional information is needed they will postpone their determination
until the next regularly scheduled meeting to allow the applicant time to provide the necessary
information.
PERMIT – If approved, Staff will formalize the resolution of approval and prepare a special use permit.
Applicant will sign special use permit that will be sent to the Register of Deeds Office for recording. A
copy of the recorded document will be forwarded to the applicant for their files and a land use permit
will be issued.
*Average time depending on Staff availability, complete application and meeting schedules approx. 30 – 60
days
Article 18 Special Land Uses
(5/2019)
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Planning & Zoning
395 Third Street
Manistee, MI 49660
231.723.6041 (phone)
231.398.3526 (fax)
Special Use Permit Application
A Detailed Site Plan is required for all Special Uses
Please Print
Submission of Application
Applications must be submitted 30 days prior to the meeting for review for completeness. Applications shall be
submitted through the Zoning Administrator to the Planning Commission. Each application shall be accompanied by the
payment of a fee $750.00 and any applicant escrow payments as required by Section 2701 and in accordance with the
schedule of fees adopted by the City Council to cover the costs of processing the application. An application shall be
submitted to the Zoning Administrator on a Special Use application form. A Special Use application shall be placed on
the agenda of the Planning Commission by the Zoning Administrator within thirty (30) days of the submission of a
complete application prepared in accordance with this Zoning Ordinance. An application, which is incomplete or
otherwise not in compliance with this Ordinance, shall be returned to the applicant. No application shall be processed
until properly prepared and submitted and all required fees and escrow payments paid in full.
Property Information
Address:
Applicant Information
Name of Owner or Lessee:
Address:
Phone #:
Cell#:
Name of Agent (if applicable):
Address:
Phone #:
Cell#:
Data Required/Project Information
Land Area:
Present/proposed Land Use:
Attach a Detailed Narrative for the following
A letter or signed narrative describing in detail the proposed special use and detailing why the
location selected is appropriate.
Applicant's statement of the expected effect of the special use on emergency service
requirements, schools, storm water systems, sanitary sewer facilities, automobile and truck
circulation patterns, and local traffic volumes.
Any additional material information necessary to consider the impact of the project upon adjacent
properties and the general public as may be required by this ordinance, by the City Zoning
Administrator or the Planning Commission; including, but not limited to, measures which will be
undertaken to control soil erosion, shoreline protection, excessive noise, or adverse impacts of
the development on the surrounding properties; elevations on all buildings, including accessory
buildings; and, an environmental assessment.
Supporting statements, evidence, data, information and exhibits that address the standards
and requirements for assessing Special Use permit applications as provided in Section 1802.
Special Use Permit Application/Detailed Site Plan Page 1 of 3
Additional Information
Any additional information deemed necessary for the Planning Commission to determine the impact of the
proposed Special Use on the adjacent properties, public infrastructure, and community as a whole. Such
information may take the form of, but is not limited to, a traffic impact analysis as required by Section 2203,
E, 2, an environmental assessment as required by Section 2203, E, 1, a market study as required by Section
2203, E, 3, or reports and/or testimony by officials representing state, county or local departments of public
safety (police and fire), health, highways or roads, and/or environment.
Special Use review procedures. An application for Special Use Approval shall be processed in accordance
with Section 1801.C.
Issuance of a Special Use permit. Special Use Permits shall be issued in accordance with Section 1801.D.
Appeals. No decision or condition related to a Special Use application shall be appealed to the Zoning Board
of Appeals. An appeal of a Special Use decision or condition may be taken to Circuit Court.
Duration of Approval. The Special Use permit shall become effective upon Planning Commission approval
and in accordance with Section 1801.F.
Amendments. Amendments to Special Use permits shall be handled in the same manner as the initial Special
Use permit application. Minor non-substantive changes to a site plan in accordance with Section 2208 may
be made to an existing Special Use permit with the approval of the Zoning Administrator.
Transfers. Transfers shall be handled in accordance with Section 1801.H.
Expiration. A Special Use permit shall be valid for as long as the approved use continues in accordance with
the terms and conditions of the approved permit. The Special Use permit will expire on the occurrence of
one or more of the following conditions:
1. If replaced or superseded by a subsequent permitted use or Special Use permit.
2. If the applicant requests the rescinding of the Special Use permit.
3. If a condition of approval included stipulation to expire the Special Use permit by a certain
date.
4. If the use is abandoned, moved or vacated for a period of one year.
Violations. Violations shall be handled in accordance with Section 1801.J.
Authorization
CERTIFICATION AND AFFIDAVIT:
The undersigned affirm(s) that he/she/they is/are the owner, leasee, owner's representative,
contractor involved in the application; and that the information included in this application is correct. Further,
if the request is approved, the applicant will comply with all of the requirements of the City of Manistee
Zoning Ordinance and certifies that measures proposed to mitigate adverse impacts will be completed in a
timely fashion. The undersigned, by signing the Application, agrees to pay any and all fees and escrow
payments in full as provided in Article 27.
Signature: ___________________________________________ Date: ______________________
Signature: ___________________________________________ Date: ______________________
If applicant is Incorporated or a Limited Liability Corporation a copy of the Articles of Incorporation are to be submitted
with application.
By checking this box permission is given for Planning Commission Members to make a site inspection if desired.
Yes No Please indicate if the applicant will be tax exempt, applying and/or eligible for tax
abatements, credits or deferments for this proposed project. If Yes, explain:
Office Use Only
Fee: $750.00 $__________Escrow Payment
Receipt #
Date Received:
Hearing Date:
PC -
Special Use Permit Application/Detailed Site Plan Page 2 of 3
Applicant:
Submission Guidelines
Detailed site plan shall include twelve (12) copies of all required information including any documents rendered in color and a digital
PDF of the Site Plan shall be forwarded to the Planning and Zoning Department. Unless specifically waived by the Zoning Administrator
the site plan shall be prepared by an Engineer, Architect, Landscape Architect or Surveyor licensed to work in Michigan and shall include
and illustrate at a minimum the following information:
Waived
Initials
Included
Detailed Site Plan Rquirements
The site plan shall be prepared by an Engineer, Architect, Landscape Architect or Surveyor licensed to work
in Michigan
A scale drawing of the site and proposed development thereon, including the date, name, address and
professional seal of the preparer. In no instance shall the scale of the drawing be greater than one-inch
equals 20 feet nor less than one-inch equals 200 feet. One copy shall be submitted in a photo-reduced form
on 17” x 11” paper.
The scale of the drawing and north arrow
A vicinity map illustrating the property in relation to the surrounding street system.
Topography of the site and its relationship to adjoining land illustrated at 2-foot contours and including an
area extending 100 feet from the parcel boundary.
Existing man-made features, including buildings, fences, landscaping, parking, screening and the locations,
heights and footprint of each.
Illustration of all proposed improvements and buildings, fences, landscaping, parking and screening,
including location, height, footprint of each.
Setback lines and their dimensions.
Percentage of land covered by buildings and impervious surfaces and that reserved for open space.
Dwelling unit density where pertinent; including a density schedule demonstrating number of each dwelling
type, if applicable.
Project phasing, if applicable.
Location of public and private rights-of-way and easements contiguous to and within the proposed
development which are planned to be continued, created, relocated or abandoned, including grades and
types of construction of those upon the site.
Curb-cuts, driving lanes, parking and loading areas, including the number of parking spaces and parking
calculations; vehicular circulation patterns and features, location and size of all parking spaces and the
identification of service lanes and parking.
Curb-cuts and driveways on adjacent properties.
Location and type of drainage, sanitary sewers, storm sewers and other facilities, including surface and
subsurface drainage for all impermeable surfaces on the site and all drainage calculations.
Existing and proposed water main, sanitary and storm sewer, natural gas, electric, telephone, cable television
and other utilities, the proposed location of connections to existing utilities and any proposed extensions
thereof.
Proposed changes to the topography of the site illustrated at no greater than two (2) foot contours.
Soil erosion and sediment control measures which shall include preventative soil erosion devices or
measures, both during and after any site work related to the development.
Detail on proposed signage including an illustration of all proposed signs, their surface area, height and
nature of illumination, in accordance with Article 21.
A lighting plan in conformance with Section 525.
A written and illustrated landscape plan prepared in accord with Section 531 of this Zoning Ordinance.
If the parcel is a result of a parcel division undertaken after the adoption of this Ordinance, the site plan shall
illustrate all structures and buildings, drawn to scale located on the previously undivided property.
Any additional material information necessary to consider the impact of the project upon adjacent properties
and the general public as may be requested by the Zoning Administrator or the Planning Commission.
Any required approvals, permits, changes or modifications required by any applicable regulatory agency.
Special Groundwater Protection. [If applicable – requirements will be provided]
Special Use Permit Application/Detailed Site Plan Page 3 of 3
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Special Use Permit Requests Planning Commission A Step-By-Step (Manistee County Government)

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Completed 25 January 2021

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