Fillable Special Event Permit Application (City of Key West)

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Special Event Permit Application (City of Key West)

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City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

City of Key West

Special Event Permit Application

For

assistance in filling out this application, please contact the City at (305) 809-3881 or via email at : event_request@cityofkeywest-fl.com

Event Name: ______________________________________________________________________________

Location: _________________________________________________________________________________

Date(s): ______________________________ Hours of Operation: _____________________________

Break Down Date: _____________________ Number of Expected Attendees: __________________

Is the Event open to the Public? Yes No

Description: Provide a narrative description of the full scope of your event with as much detail as possible in the box

below. If this event has multiple sub events, specify date and time range of each.

EVENT ORGANIZER INFORMATION

Company or Organization Name _______________________________________________________________

Name ______________________________________________ Phone number __________________________

Mailing Address _____________________________________________________________________________

City ______________ State _____ Zip __________ Email ___________________________________________

Tax ID / EIN# ______________________________

SECONDARY CONTACT INFORMATION

Name ______________________________________________ Phone number _________________________

Company or Organization Name ______________________________________________________________

Email _________________________________________

SPECIAL APPROVAL REQUIREMENTS (IF APPLICABLE)

Noise Exemption Required: Yes Complete Supplement A No

Non-Profit Applicant or Benefit: Yes Complete Supplement B No

Alcoholic Beverages Sold/Served at Event: Yes Needs City Commission Approval No

Applicant(s) wishing to sell/consume alcoholic beverages on City property must have approval by the City Commission through

Resolution and must hire an extra-duty police officer(s) for crowd control and safety as determined by the Key West Police

Department or City Manager’s Office. Applicant must have a liquor license and provide liquor liability insurance.

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

1. Application Form: All Applicant(s) must fill out the City of Key West (City) application form

provided to you by the Office of the City Manager. All applications are subject to approval at the

discretion of the City Manager and/or City Commission and must in the Office of the City

Manager 60 days prior to the event.

Applicant Printed Name:________________________ Signature:________________________

2. Liability Insurance: Applicant(s) will be required to maintain the following types and amounts

of insurance during the Special Event. All insurance coverages must be provided by insurance

companies authorized to transact business within the State of Florida and must maintain an

A.M. Best rating of A- or better.

Commercial General Liability with minimum limits of $1,000,000

Business Automobile Liability with minimum limits of $1,000,000

Statutory Workers’ Compensation Coverage

Employers Liability with minimum limits:

- $1,000,000 injury by accident

- $1,000,000 injury by disease

- $1,000,000 Policy Limits – Each Employee

If alcohol beverages will be sold at the event or if the event’s attendees will be required to pay

an admittance fee and alcoholic beverages will be served, the permittee will be required to

maintain Full Liquor Liability coverage with minimum limits to $1,000,000. Host Liquor Liability

coverage will not be acceptable. If the permittee will use the services of a caterer and the

caterer will be providing and servicing the alcoholic beverages, the City will honor evidence

from the caterer that this requirement is being met.

The City of Key West shall be named as an “Additional Insured” on the permittees commercial

general liability policy.

Applicant Printed Name:________________________ Signature:________________________

3. Indemnification: The applicant shall indemnify and hold the City to harmless from all losses,

claims, damages, liabilities, and expenses which maybe incurred by the City or which may be

claimed against the City by any person, firm to the person or property f any person, firm,

corporation, or entity which are consequent or arise from the activities of the permit holder

activities or which damages/injuries are consequent or arise from permit holders failure to

comply with all applicable laws, statutes, ordinances and regulations.

Applicant Printed Name:________________________ Signature:________________________

INITIALS REQUIRED

Event Name: ____________________________________________ Event Date: ________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

4. ADA: All special events are required to comply with the Federal Americans with Disabilities Act

which requires access to all areas in services provided by the special events. Organizers must

ensure that all aspects of their event meet the requirements.

Applicant Printed Name:________________________ Signature:________________________

5. Notifying: Notice of the city commission’s proposed action on an application for a special event

permit shall be mailed prior to the meeting at which the matter is to be considered to all

property owners and occupants of property located within a 100-foot radius of the proposed

special event. Notice of such proposed action also shall be published in a newspaper of general

circulation in the city at least five days prior to the date of the city commission decision. The

notice shall identify a contact person and phone number for complaints. The applicant shall pay

for the newspaper advertisement.

Applicant Printed Name:________________________ Signature:________________________

6. City Services Pricing: The organizer or sponsor of any special event which requires the

provision of additional extraordinary support services by police, fire, and administration or other

city department shall pay to the city the cost of such services. A nonrefundable down payment

of 10% of all cost, as estimated by the city manager, shall be made to the city either by certified

check or credit card at least 10 days prior to the special event.

Applicant Printed Name:________________________ Signature:________________________

7. Payment Terms: The City Manager is authorized to provide reasonable terms for time and

manner of payment. If the event sponsor fails to pay the full costs at the time determined by

the City Manager, or if no such deadline is established, then within 30 days after the event the

City may impose an interest charge on the amount due at the rate of one and one-half percent

(1.5%) per month.

Applicant Printed Name:________________________ Signature:________________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Event Screening Questionnaire

The following questions will determine the correct application supplements that will be required for your event. Any

permit or license may be revoked if there has been misrepresentation in the permit or license application with respect

to the nature and location of the activity. If you answer “Yes” to any question next to a Supplement, that Supplement

must be submitted with this application.

VENDOR SALES

1. Will ANY alcoholic beverage be sold or served?

Yes

Needs City Commission Approval

2. Will ANY food be prepared or served?

Yes Complete Supplement C No

SAFETY IF YES, COMPLETE REQUIRED FORMS

3. Will your event involve ANY of the following?

Cooking Onsite, Compressed Gases or Flammable

Liquid (used or stored), Fog Machine/Smoke

Machine/Bubble Machine, Generators, Open Flame

(fire juggling, bonfire, etc.) Pyrotechnics/Special

Effects, Lasers, Confetti, Vehicle or Motorcycles

Yes Complete Supplement C No

4. Will your event involve ANY of the following tents

or structures?

Tents, Booths, Canopies or Podiums, Viewing Stands

and Bracing, Stages, Risers or Air Support Structures

Yes Complete Supplement D No

STREETS & SIDEWALKS IF YES, COMPLETE REQUIRED FORMS

5. Will your event require a stationary street closure

(Block Party, etc.) or block sidewalk?

Yes Complete Supplement E No

6. Will your event require a moving street closure

(e.g. Race, Bike Rally, Parade)?

Yes Complete Supplement E No

7. Will your event require parking restrictions (i.e.

clearing cars for parade)?

Yes Complete Supplement E No

CITY PROPERTY IF YES, COMPLETE REQUIRED FORMS

8. Will your event take place in a City-owned Park,

Recreation Center or Truman Waterfront?

Yes Complete Supplement F No

The applicant does acknowledge and hereby affirms that any and all information of this application and all of its supplements are

accurate to the best of their knowledge. The applicant(s)/permittee agrees to assume full responsibility and liability for and

indemnify and hold the City of Key West harmless from and against all liability, claims for damages, and suits for or by reason for an

injury to any person or damages to any property of the parties hereto or of the third persons for any and all cause or causes

whatsoever or in any way connected with the holding of said event or any act or omission or thing in any manner related to said

event and its operation irrespective of negligence, actual or claimed, upon the part of the City their agents or employees.

__________________________________________ ___________________________

Applicant Signature Date

Event Name: ____________________________________________ Event Date: ________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Required – Recycling Plan

The City of Key West is committed to increasing the collection of recycled materials and needs your help to accomplish this. As the

Event Organizer, you need to encourage your vendors to participate in the separation of solid waste and recyclable items by

providing the adequate number and type of collection receptacles.

RECYCLING POINT OF CONTACT

Name _________________________________________ Phone Number _____________________________

Email __________________________________________ Number of people dedicated to recycling ________

INITIALS REQUIRED

1. NON- ACCEPTABLE WASTE: No Plastic Bags, plastic cutlery, plastic straws, plastic cups, or

polystyrene are allowed at events.

2. RECYCLING FEE: The Fee (see Fee Schedule) must be submitted prior to the event. You can

earn all or part of this fee back by participating in the City Recycling Program.

3. ACCEPTABLE RECYCLABLES: The primary items will be Aluminum Cans, Plastic Bottles,

Cardboard, and Glass Bottles. But additional items can include Food and Beverage Cartons,

Regular paper, Magazines and Program Handouts.

4. CONTAMINATION: I understand that recycle bins with contamination above 15% will result in

not being able to earn back all or part of the Recycling Fee.

RECYCLING TIMELINE

BEFORE EVENT:

1. Arrange Trash/Recycling through Community Services (305-809-3759).

2. Get approval for educational signage needed to inform customers/event goers of recycling

and garbage rules/locations during the event. Request standard signage or submit unique

designs for approval through recycle@cityofkeywest-fl.gov

DAY OF EVENT:

1. Place Recycling/Garbage containers in pairs throughout venue, at approximately every 30

feet throughout the event.

2. During the event ensure that recycle bins are free from contamination. Pull full bags,

replace with a new liner, and stage full bags only at pre-arranged sites.

3. At end of event, remove all signage, and return if borrowed from City. Place all

trash/recycling containers pre-arranged pick-up location.

TRASH/RECYCLING REPORT:

1. City Community Services will supply a report detailing the amount of materials collected

for recycling by weight, volume, or count and report on contamination levels.

2. After the report is generated, the results will be shared with the event organizer and event

vendors, or by contacting recycle@cityofkeywest-fl.gov

Two

Weeks

(Self

filling)

Due Date

(Self

filling)

Due Date

(Self

filling)

____

Event Name: ____________________________________________ Event Date: ________________

____

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Required – Event Transportation Planning

Parking and traffic congestion are consistently a concern of Key West residents. It is the City’s goal to involve all event

planners in traffic reduction as well as management. For more information consult the Special Events Guide.

INITIALS REQUIRED

Communications: Every event is required to provide communications about modes of

transportation that will reduce vehicle traffic. These actions include:

1. Website(s)

2. Email

3. Ticketholders

4. Social Media

Opportunities: Large Events are required to explore opportunities to help minimize traffic

congestions and parking issues. Your event will be more successful by encouraging alternate

transportation or utilize transit friendly alternatives. Check opportunities you will explore.

____ Encourage Walking

____ Encourage Biking

____ Providing Bike Security with Valet

____ Include Ride Service with VIP Passes

____ Provide Pre-Sale parking only

____ Premium parking prices

If Event Organizers or Vendors desire to utilize metered parking spaces or lots, payment will need to be made

to the City. The following fees apply for events that wish to use or reserve parking areas. All existing parking

ordinances apply to special events.

Parking Type

Fees and

Rules*

No. of Parking

Spots Requested

No. of Days

Needed

Total Parking

Cost

Residential Permit Spaces

Not allowed

Unmetered Street Parking

No Cost

Park N Ride Garage

$32/day

Metered Street Parking

$20/day

Truman Waterfront Park

$20/day

Smathers Beach

$20/day

Angela Firehouse Parking Lot

$20/day

Simonton Beach Parking Lot

$20/day

Ferry Terminal Parking Lot

$20/day

Historic Bight Parking Lot

$32/day

Mallory Square Parking Lot

$40/day

*Modification of rates or parking waivers can only be approved by City Commission. Total

Total Parking Cost shall be calculated using this table and accounted for in the Event Fee Schedule.

For more information, contact John Wilkins, Parking Director at (305) 809-3855.

_______

____ Partner with Transit System/Buses

____ Partner with Transit Friendly Hotels

____ Partner with Restaurants/Bars

____ Partner with Rideshare/Taxi Companies

____ Implement Shuttles

____ Other: ____________________________

Event Name: ____________________________________________ Event Date: ________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Required: Event Site Map / Layout

Using the legend below, please illustrate your event to the best of your ability.

If it is a single site event only one site layout is needed. If the event includes multiple streets, a second map showing

the Impacted Streets for the entire area is needed.

INITIALS REQUIRED

_______ Attach Site Map Layout _______ Attach Impacted Streets Map

Event Site Map Layout Legend:

A. Food/Bev. Vendor Tents*

B. Merchandise Vendor Tents*

C. Seating Tents*

D. Toilets **

E. Amplified Music

F. Car Parking**

G. Bike Parking**

H. Roads Closed

I. Stage Area

J. Bounce House

K. Podiums

L. Fire Lane (RED LINE)

M. Label Street(s)

N. Other: _________________

O. Other: _________________

* Indicate Tent sizes

** Indicate Quantity

Event Name: ____________________________________________ Event Date: ________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Special Event Permit Application Supplement A - Noise

Excerpt from City Code Sec. 26-192. - Unreasonably excessive noise prohibited.

Noise limitations - Within a core commercial district as defined in this article, the maximum dBA and dBC sound

levels permitted on any property located therein shall be as follows:

The average measurement taken between ten (10) and twenty (20) seconds shall be no greater than the

maximum levels set out below. The measurement shall be taken from the sound source property line, or individual

lease boundary in the case of property which has been subdivided by the execution of individual leases, of the

noise generating property at a location that is closest to the complainant's property line:

a. Eighty-five (85) dBA or ninety-four (94) dBC between the hours of 11:00 a.m. and 2:59 a.m.

b. Seventy-five (75) dBA or eighty-four (84) dBC between the hours of 3:00 a.m. and 10:59 a.m.

In any residential or commercial district as defined in this article, a decibel meter shall be used for a complaint of

unreasonable noise made at or within 100 feet of the property line of the sound source. The decibel reading shall

be made at the location of the complaint. The investigating officer shall issue a citation for unreasonably

excessive noise, unless in his judgment a warning is sufficient to cease the violation. There shall be no more than

a total of one warning per offending person or establishment.

Events that expect to exceed decibel levels set for their area must get a Noise Exemption from the City

Commission. Noise Exemptions cannot be issued for the same location within 60 days of the last noise

exemption approval.

Describe the Potential Noise Sources: ______________________________________________________

______________________________________________________________________________________

Do you wish to apply for a Noise Exemption? Yes Need City Commission Approval No

1. Applicant(s) has reviewed the City Code regarding Noise limitations and understands that an

exemption from the noise control ordinance requires approval from the City Commission.

Applications for noise exemptions must be received 30 days before the event

2. The processing fee for the application is $78.75, due upon submission of application. Include this

fee in the Special Event Fee Schedule.

3. Notice of the City Commission’s proposed action on a Noise Exemption shall be published in a

newspaper of general circulation at least five days prior to the date of the Commission meeting,

as well as mailed to all property owners and occupants located within a 100-foot radius of the

proposed event. The applicant is required to pay for the newspaper advertisement.

For more information on Noise and Noise Exemptions, consult the Special Event Guide and read the City

Code Section 26-192

INITIALS REQUIRED

____

Event Name: ____________________________________________ Event Date: ________________

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Special Event Permit Application Supplement B – Non-Profit Verification

Non-Profit Organization Name ________________________________________________________________

Tax ID/EIN # _____________________________ Representative _____________________________________

Purpose of Organization ______________________________________________________________________

Phone _________________________________ Email ______________________________________________

How will the nonprofit proceeds/donations, after payments of direct necessary expenses be used?

__________________________________________________________________________________________

1. Services Waived: The first $1,000.00 of costs as specified in Section 6-26 (d) of the Code of

Ordinances may be waived for any Event Organizer or Sponsor organization which qualifies as a

tax-exempt Non-profit organization according to State or Federal law. Acceptance of this

waiver by such Event Organizer or Sponsor organization shall render the Special Event a public

accommodation subject to Human Rights provision of Section 38-225.

2. Approval: Supplement B must be reviewed and approved for Non-profit waivers to be granted.

Neither Completion nor Submission of this form guarantees a waiver will be granted.

3. Monies Received: Within 30 days of the event completion the Event Organizer agrees to submit

to the City Commission a letter from the Non-profit Organization receiving the waiver stating

the amount of monetary donation received from the event.

4. Accounting: Within 90 days following the Special Event, the Event Organizer or Sponsor

organization will ensure that the Non-profit organization receiving the waiver submits to the City

Commission an accounting of expenses and revenues incurred and generated during the event.

I hereby certify that the above-named Non-profit organization is a bona fide, in good standing, domestic civic,

educational, charitable, fraternal, or religious organization under the laws of the State of Florida or with proper tax

exemption status with the Internal Revenue Service; that the organization is the actual sponsor of the event

described and that all the proceeds from the event, after necessary direct expenses, will be used for civic,

educational, charitable or religious purpose.

I further certify that the answers to the above questions are correct and complete to the best of my knowledge

and belief. I also understand that any organizations who fraudulently seek exemption shall be subjected to civil

and criminal penalties provided for in Florida Statutes.

Provide a copy of your organization letter issued by the I.R.S. or Secretary of State verifying tax exempt status.

Officer Signature ___________________________ Title: ______________________Date ___________

INITIALS REQUIRED

SIGNATURE AND ATTACHMENT REQUIRED

____

Event Name: ____________________________________________ Event Date: ________________

click to sign

signature

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City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Event Name: ____________________________________________ Event Date: ________________

Special Event Permit Application Supplement C – Food & Safety

This section will be reviewed by the Key West Fire and Police Departments to determine what safety checks

and security needs may be required at the Special Event. The Fee Schedule may be revised based on

requirements that may be deemed necessary.

Please contact the following City representatives before completing your application:

Fire Department and EMS – Chief Alan Averette (305) 809-3938

Police Department – LT Joseph Tripp (305) 809-1027

More information on Safety requirements can be found in the Special Event Guide.

Cooking:

_____ Deep Frying / Open Flame

_____ Charcoal Grill

_____ Gas Grill

_____ Food Warming Only

_____ Catered Food

Alcohol To be Served By

_____ Existing Licensed Establishment

_____ Commercial Licensed Vendors

_____ Non-profit Licensed Vendors

1. Alcohol: Applicant(s) wishing to sell/consume alcoholic beverages on City property must have

approval by the City Commission by Resolution and must hire an extra-duty police officer(s) for

crowd control and safety as determined by the Key West Police Department or City Manager.

Applicant must have a liquor license and provide liquor liability insurance.

2. Cooking Safety: If cooking, a KWFD Fire Watch must be provided and fire extinguisher(s) with a

minimum rating of 3A40BC shall be provided near cooking equipment.

3. Sidewalks: Structures must not interfere with pedestrian movement on the sidewalk. The

Special Event Site Plan must show a minimum setback of six (6) feet from the property lines.

4. Special Event Site Map: Indicate where structures, tents, stages, cooking equipment, etc. will

be located. The layout must also identify distances to the nearest buildings and property line. If

seating will be provided, show seating/chair arrangement.

5. Cooking Oil: Cooking oil must be disposed of properly. Vendors found dumping cooking oil

improperly will result in forfeiture of a portion of the Event deposit.

EVENT ACTIVITIES – Check all that apply to the Special Event

INITIALS REQUIRED

Electrical Power

_____ Generator

_____ 110AC / Extension Cords

_____ DC Power

Structures:

_____ Stages / Risers / Canopies

_____ Viewing Stands / Bracing

_____ Seating

_____ Air Supported Bounce House

_____ Tents Greater than 200 SF

Other

_____ Road Closure

_____ Fog/Smoke Machine

_____ Bubble Machine

_____ Pyrotechnics

_____ Special Effects

_____ Open Flame

_____ Lasers

_____ Confetti

_____ Vehicle/Motorcycle Demo

____

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Event Name: ____________________________________________ Event Date: ________________

Special Event Permit Application Supplement D – Tents & Structures

This section will be reviewed by the Key West Fire and Police Departments to determine what safety checks

and security needs may be required at the Special Event. The Fee Schedule may be revised based on

requirements that may be deemed necessary.

Please contact the following City representatives before completing your application:

Fire Department and EMS – Chief Alan Averette (305) 809-3938

Police Department – LT Joseph Tripp (305) 809-1027

Provide copy of Event Site Map/Layout Yes No

Total Number of Food/Beverage Vendor Tents: __________

Total Number of Merchandise Vendor Tents: __________

Total: __________

Tent Supplier Name __________________________________ Contact Number _________________________

Size & Type of Tents: _________________________________________________________________________

____________________________________________________________________________________________

Provide Certificate of Flame Resistance/Retardant for Tent Fabric. Yes No

Will there be any combustibles or flammable liquids under the tent? Yes No

Will the sides of the tent be used? Yes* No

*Exit plans must be indicated on Site Map Layout.

What structures will be erected? ________________________________________________________________

____________________________________________________________________________________________

Will structures be erected on any part of a street or sidewalk? Yes No

For each structure, note number of footings, weight and dimensions (L/W/H) below:

____________________________________________________________________________________________

TENTS

STRUCTURES

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Event Name: ____________________________________________ Event Date: ________________

Special Event Permit Application Supplement E – Street Closure

Street(s) to be closed ______________________________ Block/Address Number(s) _____________________

Cross-Streets: between _______________________________ and ____________________________________

Closure Date(s) _______________________ Time _________________ AM/PM to _______________ AM/PM

1. Non-Profit Inclusion: Applicant(s) who are businesses or private persons who wish to close a

City street must make an application jointly with a Non-profit organization. When an Event

Organizer proposes a Special Event that will cause the closing of a city street or other public

right-of-way, the Event Organizer must donate at least 25% of the Event Organizer’s gross

revenues or $1000.00, whichever is greater, to at least one Non-profit organization. The Event

Organizer must designate the Non-profit organization(s) on the application for the event. Each

named Non-profit organization must provide the City Manager with a letter of agreement with

the Event Organizer.

2. Consent: The Event Organizer must have neighboring businesses sign a petition of no objection

to the street closure. A template consent form can be found in the Special Events Guide.

3. ADA Restrooms: Whenever the Event Organizer of a Special Event provides temporary

bathroom facilities within the public right-of-way, at least five percent of those facilities or one

of those facilities, whichever is the greater number, shall be accessible to persons with physical

disability.

4. Insurance: Typical insurance policies may not provide coverage for accidents that may occur

off private property and in the City Right-of-way. Events taking place within City Right-of-Way

require insurance in the amount of $1M – liability and $2M – aggregate.

5. Public access: Pedestrians must be allowed access to the closed area free of charge.

6. Emergency Access: The closed street/roadway will immediately available for emergency

vehicles and vehicles within the close block.

We the undersigned, agree to save and hold harmless, the City of Key West from all cost and damage to any

person and/or property which is caused by any activity, condition, or event arising out of temporary use of the

above street for the purpose of this Special Event.

_______________________________________________ __________________________

Event Organizer Signature Date

STREET CLOSURE INFORMATION

INITIALS REQUIRED

SIGNATURE REQUIRED

____

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

Event Name: ____________________________________________ Event Date: ________________

Special Event Permit Application Supplement F – City Property

A list of City Properties that are available for event use, their amenities and Use Fees are listed in the Special

Event Guide.

Which City Property do you wish to use? ________________________________________________________

Which Area(s) of the City Property do you wish to use? ____________________________________________

Will Utilities be required (Water and/or Electricity)? Yes No

1. The City makes no guarantees that the requested City Property and Area will be available on

the dates requested. Submitting this application acts as a request, not a guarantee.

2. Events taking place on City Property require insurance in the amount of $1M – liability and

$2M – aggregate.

3. Applicants wishing to sell/consume alcoholic beverages on City property must have approval

by the City Commission via Resolution and must hire an extra-duty police officer(s) for crowd

control and safety as determined by the Key West Police Department or City Manager.

Event Organizer must first have obtained a liquor license and liquor liability insurance.

4. Prior to use of the requested facility, the applicant must provide a refundable deposit and a

nonrefundable payment for use of the City Property, as determined by the Fee Schedule.

This payment shall be delivered to the City Manager’s Office at 1300 White St., Key West, FL

33040 at time of application. All checks shall be made payable to City of Key West.

5. All utility use must be coordinated through City of Key West. Any modification to utilities to

support the activity will be at the sole cost of the Event Organizer and must meet City Codes.

Utilities used by the Event Organizer will be charged at current rates or agreed upon method.

6. Ingress/egress by the Event Organizer shall be coordinated with the City of Key West.

7. The City property used must be maintained in an orderly and neat condition. City of Key

West may request Event Organizer to improve conditions of site within reason if conditions

become unacceptable.

8. No trash may be left on site. Use of City of Key West dumpsters is not authorized unless

prior approval is obtained from the City Manager.

9. No alcoholic beverages/non-prescription drugs or food may be brought onto or sold on

Truman Waterfront without prior approval from the City Commission.

10. No hazardous material or waste shall be used or stored on the premises without submitting

a Hazardous Waste Handling and Spill Plan to the City of Key West.

INITIALS REQUIRED

____

City of Key West | 1300 White St. Key West, FL 33040 | (305)809-3881

11. Event Organizer is responsible for any and all environmental cleanup, restoration, fees, fines,

etc. associated with the activity and shall put in place any and all measures to eliminate

environmental contamination to the City Property that may be caused by the Event activity.

12. All trash (including waste oil) and equipment including portable toilets and trailers shall be

removed no later than close of business of the last day of the event. Event Organizer should

plan accordingly. City of Key West may impose additional fees for use of City Property

beyond usage dates.

For Use of Truman Waterfront, the Event Organizer is subject to the following additional provisions:

13. Event Organizer is responsible for obtaining necessary permits required by any other

agencies pertaining to this Special Event such as Federal, State, Local, Coast Guard, Navy,

Marine Sanctuary, etc. and is responsible for providing proof of permit prior to entering into

an agreement with the City of Key West.

14. Event Organizer must take part in pre- and post-activity walk-through inspections with the

City of Key West point of contact, or designee.

15. Event Organizer must provide the City of Key West with a detailed schedule for activities.

16. City of Key West personnel shall be allowed access to the site at all times.

17. Event Organizer shall provide sufficient personnel to ensure proper and safe operation of the

activity.

18. Event Organizer may not stay overnight on Truman Waterfront without prior approval from

the City of Key West.

19. Any use of NOAA property or seawall must be coordinated with directly with NOAA.

20. Unfettered access to Navy, NOAA and State Park property must be maintained at all time

21. Use of the inner basin for any activities is not authorized.

INITIALS REQUIRED for Truman Waterfront Property

____

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Special Event Permit Application (City of Key West)

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