CITY OF BEAUMONT
550 E. 6th Street
Phone (951) 769-8520
BeaumontCa.gov
1. Please submit your application at least four (4) weeks prior to you event. If you
want to have your event at a City Facility, please check with Community Services
regarding availability prior to completion.
2. All vendors shall have a City of Beaumont Business License. Please be aware that
Business License Applications should be submitted at least 2 weeks prior to the
event.
3. There is no application fee for the Special Event application, however are reviewing
the requests fees maybe required for needed Fire, police, or Community Services
time, based on the type of event.
4. For events on private property a Temporary Use Permit maybe required to be
submitted and approved by the Community Development Department.
5. For events on Public Property (i.e. Parks) a Facility Use Permit may be required to
be submitted and approved by the Community Services Department.
6. Any signs wanted for the event must be approved by the Community Development
Department and must meet the requirements of the Municipal Code.
7. Violations of any conditions issued as part of your approval may lead to immediate
revocation and possible fines.
8. All non profit vendors/applicants shall apply for a standard annual business license
which shall be issued at no charge. (with submittal of 501c3 letter)
APPLICANT (Organization Conducting Event)
YES NO
_____ _____
_____ _____
EVENT CONTACTS
FOR THE OFFICE OF CULTURAL AFFAIRS COORDINATED EVENTS ONLY:
GENERAL EVENT INFORMATION
CITY OF BEAUMONT
550 E. 6th Street
Phone (951) 769-8520
BeaumontCa.gov
DAY TEL:__(____)______________ ALTERNATE TEL:__(____)______________ FAX:_____________________
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
ORGANIZATION:____________________________________________________________
ADDRESS:_________________________________ CITY/STATE:_____________________ ZIP:___________
TEL:__(____)______________ FAX:__(____)______________ EMAIL:____________________________________
Is this a non-profit organization? If yes, provide tax identification number
Can members of the general public join this organization?
PRIMARY'S NAME:__________________________________ EMAIL:___________________________________
ADDRESS:_________________________________ CITY/STATE:_____________________ ZIP:___________
DAY TEL:__(____)______________ ALTERNATE TEL:__(____)______________ FAX:_____________________
ALTERNATE CONTACT:________________________________ EMAIL:__________________________________
ADDRESS:_________________________________ CITY/STATE:_____________________ ZIP:___________
____ On a City street…………..Name of street(s):________________________________________________________
Website:________________________________________________________________________________________
Public Information Contact Name:______________________ Public Information Contact Phone#:__(____)__________
EVENT NAME:_________________________________________________________________________________
TYPE: (Parade, Festival, Run, Ceremony, ect.):__________________________________________________________
LOCATION: Check and complete all applicable lines
____ On the Downtown Parade Route (STREET)
____ In the Downtown Festival Site ( STREET)
____ In a City park…………….Name of Park(s):_________________________________________________________
____ On a Paseo or Plaza……..Name of Paseo or Plaza(s):_________________________________________________
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FINAL CLEANUP: Date:__________ Time of Day: am/pm Indicate when the event site will be completely cleaned
& reopened for normal use
City Office Use Only:
____ On private property……..Event location address:____________________________________________________
Assessor's parcel number(s) of event location:___________________________________
BEGIN SETUP: Date:_______ Time of Day: am/pm Indicate when you will take possession of the event
site to begin event setup
ACTUAL EVENT DAY/DATE(S): TIME OF DAY: Est. Daily Attendance
_______________________ (Start) am/pm (End) am/pm ___________________________
_______________________ (start) am/pm (End) am/pm ___________________________
_______________________ (start) am/pm (End) am/pm ___________________________
Number of attendees by age: Youth (under 18):__________ Adult:__________ Total attendance:__________________________
Number of attendees present during the most crowded period of event:_______________________________________________
YES NO
YES NO
information (address, email and phone) for this individual should be included in the letter.
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Business Name__________________________ Tel _(____)____________________ Email___________________
For Private Property Event, a letter from the property owner (or an agent authorized by the owner) must
be included with this application. The letter should be on company letterhead acknowledging their
approval of the event, knowledge of the date, time and activities scheduled to take place. Contact
closure.
Director of Environmental Services or his/her designee if the following conditions are met: the event occurs on a City street
or on a City-owned site, facility or public park and has an average daily attendance of at least 1,000 persons.
Signature______________________________________________________________ Date___________________
Print Name___________________________________________________ Title_____________________________
_____ _____ Will there be any food and/or beverages prepared, sold or served at the event?
_____ _____ Will there be sales of any kind?
_____ _____ Will there be any activity connected to the event? (Examples: live animal display, parachute jump).
_____ _____ Do you require any City services? (Examples: traffic control, tow zone, street barricades, electrical
power, ect.)
If you answered NO to all of the questions in this section, you have completed this application. Sign the Declaration
below, attach the Mandatroy Site Diagram or Route Map and submit your application.
If you answered YES to ANY of the questions in this section, please complete the remainder of this application.
DECLARATION
As the authorized representative of the applicant, I hereby declare that:
Applicant shall have first obtained all approvals and paid any license fee or other fee required by the copyright owner.
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
EVENT DESCRIPTION
_____ _____ Was this event held last year? If yes, where_______________________ Attendance?______________
_____ _____ Is this a Charitable fundraiser? If yes, for what cause?________________________________________
_____ _____ Is there an attandance fee? Fee per person: $________ Fee collected in advance?________
_____ _____ Is this event open to the public?
_____ _____ Will any equipment be used on the event site? (Examples: fence, tent, canopy, table, chair, stage,
trash container, dumpster, booth, amplified sound system, musical instruments, carnival ride,
parade float, portable toilet, ect.)
_____ _____ Will the event require the closure of any public street or traffic lane?
SPECIFIC EVENT INFORMATION
_____ _____ Will there be any areas within the event that will be for private use only? (Example:VIP area, ect.)
MANDATORY ATTACHMENTS: Required to be submitted with every application. Reference page ii for instructions.
_____EVENT NARRATIVE: Please provide a description of the event theme, purpose,schedule of activities,
entertainment, food, beverages (including alcohol), cleanup plan, ect.
_____SITE DIAGRAM: For activities on public and private property: a detailed drawing depicting the proposed latout,
including the location of booths, tables, stages, fences, dumpsters, signage, portable toilets and all other event
equipment. For any activity on private property: diagram must also show all marked parking spaces, adjacent streets,
residential units, and indicate the linear feet from the event boundary to streets and residences.
_____ROUTE MAP: For parades, runs, walks and races on public streets or sidewalks: a map of the proposed route,
route, start and finish points, direction of movement and proposed street closures including the specific lane(s) requiring
1. The information contained in this application and attachment(s) is true, complete and to the best of my knowledge.
2. Applicant agrees to defend, indemnify and hold harmless City, its officers, agents and employees from and against any
and all claims, demands, causes of action, or liabilities incurred by City, its officers, agents, or employees, arising from
Applicant's acts or omissions under this Agreement or any act of omission of the Applicant's permission or invitation of
Applicant, except as may arise from the negligence or willful misconduct of City, its officers, agents, contractors, or
employees. In any action or claim against City in which Applicant is defending City, City shall have the right to approve
legal counsel providing City's defense and such approval shall not be reasonably withheld.
3. Applicant has received and understands the information contained in the Special Events Guidelines and will adhere to
required arrangements listed within these Guidelines.
4. Applicant will pay for actual costs of any City services provided for your event within 30 days from receipt of City invoice.
copyright law.
6. Applicant will provide access to the City's Special Event recycling service provider at a level of service established by the
5. No copyrighted musical or visual arts composition shall be performed or played, weather amplified, televised, in the
form of a mechanical recording or personal rendition, or otherwise in connection with any use of City property, unless the
Without limitation of any other provision, Applicant's indemnification of City as set forth in a permit or authorization to
conduct an event, shall include indemnifying and saving City harmless from and against any and all liability or
responsibility whatsoever for any infringement of an/or other violation of the right of any such copyright owner under any
YES No
YES NO
YES NO
YES NO
YES NO
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
ADDITIONAL EVENT INFORMATION
Equipment / Source of Power
1. ______ ______ Will the event be fenced? ……. Do you want the City to provide fencing? YES:______ NO:______
2. ______ ______ Will there be parade floats?
Food and Beverage
3. ______ ______ Will ther be a tent or conopy? …….. If yes, date being erected:____________ Size(s):_____________
4. ______ ______ Will amplified sound equipment be used?
5. ______ ______ Will electrical power be used...Do you want the City to provide electrical power?Yes:___NO:___
6. ______ ______ Will a generator be used?
7. ______ ______ Will there be a stage?........ If yes, date being set up:_____________ Removal date:_____________
8. ______ ______ Will heaters be used?............. If yes, indicate heater type:_________________________________
9. ______ ______ Will there be booths?.........If yes, complete the following information:
# of sales booths:___________________ # of non-sales booths:_______________ Total booths:___________________
Booth setup date:___________ Setup time:_____________ Booth removal date:_____________ Removal time:____________
Vendor arrival date:________________ Arrival:__________________
10. Total tables that will be set up (outside of booths):_____________________________
18. ______ ______ Will you require a "No Parking" tow zone?
11. ______ ______ Will alcohol be sold or served?....... If yes, Beer?__________ Wine?__________ Other? __________
12. ______ ______ Will there be food preparation?
13. ______ ______ Will there be cooking booths?
14. Indicate all cooking methods: Electrical appliance:______________________ Liquid fuel device:______________________
Wood/Charcoal BBQ:______________________ Deep Fryer:______________________
Sales
15. ______ ______ Will any items be sold?
16. ______ ______ Will vehicles be sold?
17. ______ ______ Are you requesting a Vendor Zone? Applicable to Downtown events only - this controls vendor
carts around your event.
Traffic and Parking Control
_________________________________________________________________________________
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_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Additional information describing above responses:______________________________________________
19. ______ ______ Will you require a traffic control officer?
20. ______ ______ Are you requesting that any public street or traffic lane be closed for your event?
Miscellaneous Activities
21. ______ ______ Will ther be a circus or carnival?
22. ______ ______ Will there be fireworks/pyrotechnics?
23. ______ ______ Will there be aircraft or a parachute jump?
24. ______ ______ Will there be live animals?
25. ______ ______ Will there be items that produce extra trash/litter ((flyers, box lunches, ect.)?
Describe: __________________________________________________________________________
26. ______ ______ Will there be any other type of activity not listed here?
Describe: __________________________________________________________________________
Date:
Date:
Date:
Date:
Date:
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Comments:_____________________________________________________________________
SPECIAL EVENT PERMIT APPLICATION - CITY OF BEAUMONT
Comments:_____________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Comments:_____________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Comments:_____________________________________________________________________
4. Planning ________________________________
_________________
Comments:_____________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
5. Public Works ________________________________
_________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
Page-4 of 4
APPROVAL
_________________
1. Community service ___________________________
2. Police (Chief of Designee) _____________________________
_________________
3. Fire __________________________________
_________________