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Sole-source-request Sole Source

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ALABAMA AGRICULTURAL AND MECHANICAL UNIVERSITY
PURCHASING DEPARTMENT
Request for Sole Source Justification
Requisition No. _____________________
VENDOR NAME & ADDRESS TELEPHONE NO. _____________________________
ITEM DESCRIPTION:
JUSTIFICATION FOR SOLE SOURCE PROCUREMENT:
Use the following information as a guideline to support your sole/single source justification. In detail in the
space provided, address the questions pertaining to your equipment. Submit this completed form, written quotes,
and any other pertinent documentation as an attachment to the purchase requisition.
1 Does the product have special design and/or performance features, which are essential to your needs, such
as unique capabilities, size constraints, portability, or instrument response time? If yes, list the technical rea-
sons for requesting the purchase of a specific brand, type or vendor of equipment, services, or supplies.
2. List comparable products/services and the reasons why they are not acceptable. Give vendor name, tele-
phone number, model/catalog number, price and reason for rejection.
Continued on next page
3. Is the requested item(s) an integral repair or replacement part/accessory compatible with existing equipment
and available from the requested source only? If yes, list the existing equipment, manufacturer, model number
and serial number,
4. Is the requested item(s) essential in maintaining experiment continuity? If yes, explain and specify how the
purchase of other goods or services would jeopardize research.
5. Explain in detail any additional determining factors that make this product unique. Attach any documents to
support your statements.
6. Determination that anticipated cost will be fair and reasonable.
As the Principal Investigator, I certify that the above information is true and current to the best of my knowledge.
_________________________________________________________________________________________
Signature of Principal Investigator Date
________________________________________________________________________________________________________________
Signature of Director/Department Chairperson/Dean Date
____________________________________________________________________________________________
Vice President Date
Note: No Sole Source documentation will be approved without this official form including signatures by
the appropriate officials.
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Completed 6 November 2019

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