Fillable Social Gathering Special Event Permit Application (City of Newark)

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Social Gathering Special Event Permit Application (City of Newark)

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1
Social Gathering Special Event Permit Application
In recognition of the COVID-19 pandemic, the risk that social gatherings present for the spread of COVID-19
throughout the Newark community, and Governor John Carney’s home gathering limit issued on November 17,
2020; Council passed Emergency Ordinance No. 20-07 on November 23, 2020. Emergency Ordinance No. 20-07
limits the number of attendees at private residences. Specifically, all indoor social gatherings at private residences
can have no more than 10 people in attendance, including those living at the residence and regardless of age; all
outdoor social gatherings at private residences can have no more than 20 people in attendance, including those
living at the residence and regardless of age. The total cap for a hybrid social gathering event (indoor and outdoor)
is also set at 10 people. Those who have been in contact with someone with COVID-19 or have tested positive for
COVID-19 should not attend any gathering until cleared by the State of Delaware Division of Public Health (DPH).
This permit process allows for increases in the number of attendees at outdoor events only above the 20-person
limited previously noted. Such an increase shall not exceed 50 people. Indoor and hybrid events are capped at 10
people, regardless of permit status. Before the City of Newark issues an outdoor Social Gathering Permit for more
than 50 people, the permit applicant must obtain DPH approval for such a gathering increase. Event plans should
be sent to DPH at HSPcontact@delaware.gov
.
If you wish to apply to have additional attendees at your gathering, please read, complete, and submit this
application to request a permit. Proof of DPH approval must be submitted along with your application if requesting
more than 50 people at your outdoor event. This form is not a permit and the completion of this application does
not constitute automatic approval. A permit will be provided to you via email once approved. If you have any
questions regarding the permit application process or need additional assistance, please contact the City Manager’s
Office via email at socialgathering@newark.de.us
.
Events Requiring a Social Gathering Special Event Permit:
As outlined above, indoor residential social gatherings up to 10 people and outdoor residential social gatherings up
to 20 people do not require a permit. All outdoor residential social gathering events at private residences above 20
people outdoor will require a City permit. Any outdoor residential social gathering event over 50 people will require
DPH approval and a City permit. No indoor or hybrid event can exceed 10 attendees. The total number of people
requested for an event through this application will be reviewed holistically with other submitted documentation
and information provided. A minimum of 30 square feet per event attendee is required. In addition to complying
with the ordinance, all events must also comply with existing local and state laws. For additional State, County, and
City COVID-19 requirements, please visit www.newarkde.gov/socialgatheringrequirements
.
Required Notice & Property Owner/Lessee Authorization:
If you wish to apply to have additional attendees at your gathering, the person(s) organizing the event must submit
a Social Gathering Special Event Permit Application at least seven (7) days before the event unless otherwise
authorized by the City Manager or his designee. If the property owner/lessee is not the applicant, the property
owner/lessee or their designee must sign on page 4 of this application to indicate that he or she has been apprised
of the event and that they are supportive of the application.
2
Event Guidelines & Requirements
Floor Plan/Event Layout Sketch:
A sketched floor plan or written description of the event layout must accompany each Social Gathering Special
Event Permit Application. This description/sketch should outline the general dimensions of the area(s) being used
for the event. The sketched floor plan or written description of the event layout may be submitted with this
application directly (space provided on page 5 of this application), emailed separately to
socialgathering@newark.de.us
, or delivered to City Hall at least seven (7) days before the event date. Thorough
descriptions or drawings will streamline City staff’s permit application review process. As noted above, in
accordance with the Governor’s emergency order, a minimum of 30 square feet per event attendee is required.
Face Covering Use, Social Distancing Guidelines, & Access to Sanitation Products:
Social distancing (maintaining at least six (6) feet between attendees, if attendees are not from the same household
or are not wearing face coverings) should be observed at all times. If six (6) feet cannot be maintained between
attendees, face coverings should be worn. Hand sanitizing or hand washing stations should also be easily accessible
to all event participants from various locations and should be supplied at any entrance or exit. Hand sanitizer should
be composed of at least 60% ethanol or 70% isopropanol.
Attached to this application are graphics indicating that face covering use, hand sanitization, and social distancing
guidelines. Some combination of these graphics should be visible at each entryway to the event, as well as between
indoor and outdoor areas (if applicable). For additional City, County, and State COVID-19 requirements, please visit
www.newarkde.gov/socialgatheringrequirements
.
Permitholder COVID-19 Contact Tracing Responsibilities:
Each permitholder must document the name and at least one phone number for a point of contact from each
household attending the event. The permitholder shall retain this list for at least 14 days after the event. If it is
determined at any point within 14 days after the event that a guest of the event contracted COVID-19, the
permitholder shall submit the names collected from each household at the event to the City of Newark at
socialgathering@newark.de.us
and the State Division of Public Health (as required by State guidelines). The
permitholder shall also contact all guests of the event immediately to inform them of the potential exposure.
Failure to produce an accurate contact list as outlined above will result in revocation of any subsequent event
permits approved under this process and may impact the applicant’s ability to receive subsequent permits. More
information on the State’s COVID-19 response and recommendations can be found here
.
Permit Violation Information:
If it is determined that the information submitted in this permit application is not accurate or if the City, County,
and/or State’s COVID-19 guidelines are not followed during an event authorized through this permit process,
permits for future events shall be revoked and citations may be issued. Additional fines and penalties may apply.
See Emergency Ordinance 20-07
for additional details.
3
Outdoor Social Gathering Event & Applicant Information
Location/Address of Event:
Event Name (if applicable):
Description of Event:
Date(s) of Event (including rain dates):
(Please note that if a permit is revoked due to a violation of the requirements outlined herein, all future
permits previously authorized for a specific location and/or for a particular applicant will be revoked.)
Hours of Event (including set up/break down times):
Calculated Maximum Number of Guests Allowed:
(Please use 30 square feet per attendee to determine guest count maximums.)
Total Number of Guests (an “up-to” amount is permissible):
Total Number of Hand Sanitizing or Washing Stations:
Serving Food or Drinks? Yes No
(If yes, please follow all applicable COVID-19 guidelines for serving food from the State and CDC.)
Applicant Name:
Organization (if applicable):
Email Address: Primary Phone Number:
Applicant Address (if different from event address):
Property Owner/Lessee Name (if different from applicant):
Contact Person/Individual in Charge on Day of Event:
Contact Person Cell Phone & Email Address (if different from above):
4
Submission Guidelines, Supplemental Documentation Checklist, & Signature
This application and any supplemental information must be received by the City Manager’s Office at least
seven (7) days ahead of the proposed date for the special event in one of the following methods:
1. Via email: socialgathering@newark.de.us
2. Via mail: City of Newark, City Manager’s Office
220 South Main Street
Newark, DE 19711
3. In person: Please hand-deliver permit applications and supporting documents to the
Code Enforcement Division at City Hall (address is the same as above). The
Customer Service Representative taking your application will deliver it to the
City Manager’s Office for review.
The following are needed for any application to be considered complete and reviewable:
1. A completed copy of the Application form, with the applicant and property owner/lessee’s
signatures.
2. Proof of approval from the Delaware Division of Public Health to exceed the maximum number of
allowed guests.
3. A written description of the event layout or a sketched floor plan of the event area.
4. Any additional written statements that do not fit in the areas provided herein.
5. Other documentation you believe will help in the review process of your application.
Please sign on the line below. Your signature indicates acknowledgement, understanding, and/or
confirmation of the following:
• City, County, and State COVID-19 guidelines;
• Contact tracing responsibilities and requirements;
• All requirements outlined herein, and other City and State regulations, shall be followed;
• The information submitted in all sections of this application and supplemental documentation is
accurate; and
• You agree to conduct this transaction by electronic means (if an electronic signature is used).
Applicant Name (Print): Date:
Applicant Signature: Date:
If the property owner/lessee or their designee is different than the applicant, please sign below
acknowledging you have been apprised of the event and are supportive of the application:
Property Owner/Lessee (Print): Date:
Property Owner/Lessee Signature: Date:
5
Additional Space for Floor Plan Sketch, Written Description of Event Layout,
& Other Information
WE ASK THAT YOU PLEASE
WEAR A FACE COVER
WHEN ENTERING THIS RESIDENCE
THANKS FOR COMING!
FOR THE SAFETY OF OUR COMMUNITY...
PLEASE MAINTAIN SOCIAL DISTANCING
PLEASE
HELP STOP POTENTIAL VIRUS SPREAD
Before entering we ask that you
WASH YOUR HANDS OR
USE HAND SANITIZER
THANK YOU FOR PRACTICING SOCIAL DISTANCING.
PLEASE STAND BEHIND HERE
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Social Gathering Special Event Permit Application (City of Newark)

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Completed 22 February 2021

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