Fillable Small Grant Scheme Application Form (North West Leicestershire District Council)

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Small Grant Scheme Application Form (North West Leicestershire District Council)

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This grant scheme supports and encourages a range of community activities, initiatives
and events that meet the needs of residents.
Our grants of up to £500 are available for new projects or for one-o pieces of
expenditure for equipment and other items, which will help your organisation to deliver
an improved service to the community or just to try something dierent. Our grant
cannot fund replacement items.
Small Grant Scheme
Application Form
For oce use only
Date received Date acknowledged
Name of applicant
Amount applied for
Date of commencement of project
Geographical area of project
Ward member
Grant approved/Refused (link to evaluation)
Does the application link to council priorities?
Applications from organisations which have been active in their community are eligible
to apply for up to £500 in the rst year. Organisations successfully receiving a grant are
able to apply again after two years. All grant requests must demonstrate 50% match
funding from the applicant which can be a mix of cash, volunteer time and in-kind
contributions.
Circumstances where we WILL NOT provide nancial support:
• Funding requests from schools and Parent Teacher Associations
• Funding requests from parish councils
• Funding requests from organisations which have a large cash ow surplus
• Request for funding AFTER the activity or project has taken place
• Requests for funding for religious activities
• Requests for funding for political activities or by a political organisation
• Requests for funding for activities / projects which do not benet individuals who live
within North West Leicestershire.
• Requests for funding from private organisations or individuals
• Where there is potential reputational risk for North West Leicestershire District Council.
Your application will be reviewed and assessed and we aim to make a decision within six
weeks of receiving your application.
Small Grant Scheme Application Form
1
1. Your organisation name and type
Full name as it appears on your governing document and what type eg. community group, charity, social enterprise/ CIC, uniformed
group, sports club, other.
2. Tell us about your organisation and its main objectives
Give a quick snapshot of your organisation and what it aims to achieve.
3. Project name
Give the full title of your project, keep it simple and snappy.
4. Tell us about your project (maximum of 300 words)
This relates to the project you are applying for only.
5. Which area(s) in North West Leicestershire will benet most from your project?
Which geographical area will your project benet most?
6. Please tell us why this project is needed (maximum of 300 words)
What issues or challenges exist for the community who will benet from the project?
7. How have you identied the need for your project?
eg. carried out a consultation, completion of a questionnaire?
Small Grant Scheme Application Form
2
8. What outcomes will your project achieve?
Include how you intend to measure the impact of your project
9. Are any permissions or consents required to deliver this project?
Provide evidence such as temporary events notice, land owner consent, specic insurances for this project.
10. When do you anticipate that your project will start and end?
We need to know that you have a denite timetable in place for your project.
Estimated start date
mm/yyyy:
Estimated end date
mm/yyyy:
Small Grant Scheme Application Form
3
11. How do you propose to sustain your project in the future?
Tell us how you plan to continue funding this project beyond the life-time of the award. Do you have plans in place to continue the
project.
12. Project costs breakdown
Item/description Cost (Net of VAT)
VAT* £
Total projects costs £
Funding requested £
Please provide us with a breakdown of your project costs. Net of VAT means the cost before VAT is added.
*If any VAT element can be reclaimed by you, you must exclude it from the bid. All expenditure listed requires a corresponding
quote to be included with the application.
13. Which part of your project do you want the scheme to fund?
You can apply for up to £500; which part of your project do you require funding?
Small Grant Scheme Application Form
4
14. Match funding
Include in-kind contributions - volunteer support, free resources, eg donated labour, materials, room hire, etc. Volunteer time
should be costed at £10 per hour.
Source of funding To cover cost of Amount (Net of VAT)
15. Organisation’s main or registered address, including postcode
Tell us your organisation’s main or registered address, including postcode. This is the address that we will use for written
correspondence.
Small Grant Scheme Application Form
5
17. Any other information to support your application
Please include any additional information you think will help support your application.
16. Details of main contact for your organisation
*Name and title
*Position
*Address
*Postcode *Email
Landline telephone
* Mobile telephone
a. Charity number (if applicable)
b. Company number (if applicable)
This should be the main person we can contact if we have any questions about the application
* These sections are compulsory but we will not share any of the information with the public.
c. When was your group formed?
Please input reference number.
d. Are you VAT registered?
Input the year your group was formed.
e. VAT registration number (if applicable)
Please answer yes or no.
Small Grant Scheme Application Form
6
19. Appeals against decision
If you disagree with a grant application decision, you can appeal. You will need to appeal in writing to
grants@nwleicestershire.gov.uk. This will be considered by our grant scheme assessor and you will receive a
decision within 28 days.
Data Protection
We may share information with organisations and individuals with a legitimate interest in our grant funding
programmes. We have a duty to protect public funds and for that reason we may also share information with other
government departments, organisations providing matched funding or for the prevention and detection of crime.
If you provide false or inaccurate information in your application or at any point in the life of any funding we
award you and fraud is identied, we will provide details to the fraud prevention agencies to investigate. We
might use the data you provide for research purposes. We recognise the need to maintain the condentiality of
vulnerable groups and their details will not be made public in any way, except as required by law.
On the success of your project, we retain the right to advertise your project in local and national media, including
social media.
Freedom of Information Act
The Freedom of Information Act 2000 gives members of the public the right to request any information that the
district council holds. This includes information received from third parties, such as, although not limited to grant
applicants, grant holders, contractors and people making a complaint. If information is requested under the
Freedom of Information Act we will release it, subject to exemptions; although we may choose to consult with
you rst.
By ticking this box you conrm that you understand North West Leicestershire District Council’s obligations under
the Data Protection Act from 1998 to 2018 and the Freedom of Information Act 2000. You accept that as long as
the Council’s actions conform to the relevant law it will not be liable for any loss or damage that your group might
suer as a result of the Council fullling its obligations.
Privacy statement – www.nwleics.gov.uk/grants
Email your completed application form and accompanying documents to
grants@nwleicestershire.gov.uk
18. Have you included the required documents?
A signed and dated copy of your organisation’s constitution
Copies of your most recent bank account statement
Policies in place that are appropriate to your organisation’s work and the project you
are asking us to fund
Safeguarding policies if your project directly involves children and young people
under the age of 18
Formal quotes of expenditure which cross reference to your project costings
Letters of support for example from your local councillor, schools, community groups,
businesses etc
It is your responsibility to have appropriate policies and procedures in place. Please tick appropriate boxes.
Please make sure that you have answered all of the questions in the form before sending it to us. If your
application is incomplete and is without the required information, this may result in your application
being delayed or even withdrawn from consideration.
Evidence of match funding
e. VAT registration number (if applicable)
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Completed 16 December 2020

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