Fillable Signs/Banners across Public Property Application Special Events and (City of Annapolis)

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Signs/Banners across Public Property Application Special Events and (City of Annapolis)

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Signs/Banners across Public Property Application
Special Events and Programs
Instructions
This application is required in order to consider whether the proposed activities are in compliance with applicable laws and
regulations, and are not detrimental to the public health, safety and welfare.
Allowed purposes
Placement of temporary signs or banners across any public street, alley or other public property allowed by City
Code.
For sites in the Historic District, the City’s Chief of Historic Preservation shall review the application and provide its
certificate of approval (§
21.70.090).
All other purposes not covered by this application may require the approval of either the Department of Planning and
Zoning or the Department of Public Works. Please contact them directly at 410-260-2200 or 410-263-7949 respectively.
Requirements for Approval
Conditions of Approval
No application can be approved that does not meet the following requirements.
1. Application must be complete and meet with all requirements and specifications. A complete application must include
the following items. Check items included in your application and submit with your completed application.
a. Completed application form
b. A design proof or to-scale drawing of the proposed banner or sign with final dimensions, clear rendering of
content, and proposed hanging options. If you are requesting approval of two events, this information must
be provided for each banner.
c. Statement indemnifying the City, signed by an authorized representative of the requesting organization
(included as a part of this application).
d. Certificate of Insurance for $2,000,000 aggregate/$1,000,000 single occurrence (sample can be provided).
e. Certificate from manufacturer that banners are fabricated at 1000 x 1000 denier strength.
2. Signs/banners may be up for no more than 15 consecutive days each time (§17.60.060.B).
3. Installation and removal of signs/banner(s) receiving approval under this process shall be the responsibility of the
applicant including any failure or damage during display.
Enforcement
Banners installed without submission and approval of this application will be removed and held for pickup for up to 30
days after removal. The cost to remove the banners will be invoiced to the responsible party at $20.00 per banner.
City of Annapolis
Office of the Mayor
160 Duke of Gloucester Street
Annapolis, MD 21401-2517
Mayor@annapolis.gov • 410-263-7997 • Fax 410-216-9284 • TDD use MD Relay or 711 • www.annapolis.gov
Review Requirements
The following are additional requirements for approval of banner installation.
1. Pre-application discussion with the City’s Special Events Coordinator is required for a first time request for
sign/banner placement.
2. The completed permit application, with required attachments, must be submitted 30 days prior to the proposed start
date. Applications received fewer days in advance of the proposed start date may be processed at the discretion of
the Special Events Coordinator.
3. A $30.00 non-refundable application fee is required prior to review of submitted application. Payment may be made
by check payable to the City of Annapolis or in cash to the Special Events Coordinator. Cash payments will be
deposited and a receipt will be provided. Applications may be sent electronically via email to:
specialevents@annapolis.gov, and the application fee may be sent by mail to the Special Events Coordinator. A
credit card authorization form is available upon request.
4. If you are placing signs/banners in the Historic District (see location maps so designated), this application will be
reviewed by the Annapolis Historic Preservation Commission (
Section 21.70.090) and their fee will apply. A $25.00
non-refundable fee is required prior to review of the submitted application by the Chief of Historic Preservation.
Payment may be made by check payable to the City of Annapolis or in cash to the Special Events Coordinator. This
fee is required ONLY if you are placing signs/banners in the Historic District.
5. No application will be reviewed until all applicable fees have been paid.
6. The address for mailing or delivery of the application and/or payment is:
Special Events Coordinator
City of Annapolis
160 Duke of Gloucester Street
Annapolis, MD 21401
specialevents@annapolis.gov
Page 3 of 5
Signs/Banners across Public Property Application
Special Events and Programs
Sign/Banner Placement Information
Sign/Banner Title
Requesting Organization Information
Name of Applicant
Name of Organization
Organization address
City ST Zip
Phone Fax
Contact Person authorized to act on behalf of the organization for sign/banner placement
Contact name
Phone (cell preferred) Work
Email
Organization Status
Annapolis Residential/Community Group Governmental Agency
Business Group/Association Not for profit (attach designation letter)
Charitable or educational organization
Other (please describe)
Purpose or use of sign/banner
Announce a program (attach program flyer, brochure or description)
Program Name
Program Date(s) Start End
Program Location
Website
Promote an Event (attach program flyer, brochure or description)
Name of Event
Event Date(s) Start End
Event Location
Website
City of Annapolis
Office of the Mayor
160 Duke of Gloucester Street
Annapolis, MD 21401-2517
Mayor@annapolis.gov • 410-263-7997 • Fax 410-216-9284 • TDD use MD Relay or 711 • www.annapolis.gov
Page 4 of 5
Other (please describe with details as above options and attach flyer, brochure or description)
Date(s) of Sign/Banner Display
1st Event Proposed Installation Date Removal Date
2nd Event Proposed Installation Date Removal Date
Selected Sign/Banner Location(s) – Must be the same location for each event, above
Total number of banners requested for placement (attach map showing locations)
Are your locations in the Historic District (see Banner Location Maps)? See “Review Requirements” above for additional
fee. Yes No
Name of Company/Contractor producing the banner
Name
Address
City ST Zip
Phone Total cost of producing signs/banners $
Page 5 of 5
TERMS AND CONDITIONS
Indemnification
The Applicant shall indemnify and hold the City of Annapolis and the Mayor, Alderpersons, and employees and agents
harmless from liability for all injuries and damages to persons and property pursuant to conditions for approval of this
application, and for any attorney fees and costs incurred in addressing and defending claims, complaints and lawsuits that
seek to impose liability on the City or its Mayor, council members, department directors and other employees and agents
in connection therewith. Failure to comply with the conditions of approval of this application may, in the sole discretion of
the City, result in termination of approval.
Insurance
Unless waived by the City’s Office of Law, this application shall not be approved unless the Applicant produces an
insurance policy or rider establishing that the Applicant is insured, in amounts acceptable to the City, against liability for
injuries and damages to persons and property arising from the acts or omissions of the Applicant and its agents,
employees and contractors design, production and display of the banners specified in this application. The City of
Annapolis and the Mayor, Alderpersons, and employees and agents shall be named as additional insureds under the
policy or rider in language specified by the City. A sample certificate of such insurance with required language is available
upon request.
I have read, understand and accept the terms and conditions stated in this application. If the applicant is an entity, I
certify that the Applicant is currently licensed or registered to do business in the State of Maryland if licensing or
registration is lawfully required, that it is an entity in good standing with the State of Maryland, that I am authorized by the
Applicant to sign this application on its behalf and to legally bind it thereby, that my signature represents my acceptance of
these terms and conditions and the acceptance of the entity, and that I individually guarantee any liability and all
obligations imposed on the entity pursuant to the approval of the application.
Signature of Applicant or Applicant’s Representative (may be typed) Date
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SignsBanners across Public Property Application Special Events and (City of Annapolis)

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Completed 12 January 2021

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