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Instructions for Activity
Requesting Information
Use the SF 75 to obtain pre-employment information when the
applicant's Official Personnel Folder (OPF) or Merged Records
Personnel Folder (MRPF) is not available for review. This most
often occurs when the applicant works for a different agency,
when the applicant works in the same agency but receives
personnel service from another office, when the applicant's
OPF/MRPF is on file in another agency even though the
applicant is not employed there, or when the applicant's
OPF/MRPF has been retired to the National Personnel Records
Center (NPRC) but the last employer has most of the information
needed.
Use the information provided on the SF 75 to: (1) verify
information on the applicant's application; (2) make decisions
regarding the applicant's eligibility for appointment, pay and
benefits; and (3) to complete the processing necessary.
The SF 75 may
not
be used for any other purposes (such as to
obtain references or to voucher a prospective employee). Be
sure to request SF 75 information sufficiently in advance of the
projected date of the action to enable the office that receives the
form to complete and return it or to provide the information by
telephone before the effective date of the employment action.
You may request SF 75 information by telephone or be mail.
When requesting the information by mail, complete Part I and
circle the items in Part II that are needed. If additional
information is required (e.g., dates of a detail, the number of
hours an intermittent employee has been in pay and duty status,
etc.), list it in Item 9 of Part I.
After you receive the SF 75 information, follow your agency's
procedures to refer the form to the personnel specialist who will
effect the appointment
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Instructions for Activity
Providing Information
The name of the person on whom information is requested is in
Part I, Item 1, of this form. Use the most recent SF 50 on which
the data appear to complete Part II, Sections A and B. Use the
OPF/MRPF, Employment Performance Folder (EPF), and the
agency information systems that include adverse action, and
agency security/suitability files to complete Part II. Contact the
Payroll office to complete this Part as well. Review both the right
(long-term records) side of the OPF/MRPF and left (temporary
records).
Instructions for Filing the SF 75
Agencies must prepare an accounting of disclosure for release of
information outside the agency, unless the agency as the
employee's prior written consent to release the information. This
should be done for each system of records used to prepare the
information. The accounting of disclosure for OPF information
should be put on the right side of the OPF/MRPF. The
accounting of disclosure need only be a statement that "SF 75
information on (name of employee) was disclosed to (name and
address of agency) on (date)." If the gaining office has the
employee's written consent to get pre-employment information
from the current agency, no accounting of disclosure is
necessary. Example: OF 306 includes a section where
applicant consents to release of information about ability and
fitness by employers, etc.
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