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Sewanee Villa e Desi n Review Application for (Sewanee, University of the South)

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Sewanee Villa
g
e Desi
g
n Review Application
for New Construction
DESIGNREVIEWPOLICIES:
FunctionoftheVillagePlanner.
ToensurearchitecturalandurbandesignharmonyismaintainedandadherencetotheSewaneeVillageImplementationPlan
andPatternBookisupheldforallnewdevelopmentandredevelopmentintheVillageandsurroundingareas.Nostructure
orimprovementshallbeerectedoraltereduntiltheapprovalsdescribedinthisdocumenthavebeenobtained.
ScopeofResponsibility.
TheVillagePlannerwillreviewallimprovements,includingalterationsandmodificationstostructures.Approvalbythe
VillagePlannerdoesnotrelieveanowneroftheobligationtoobtainrequiredCountyapprovals.
LimitationsofResponsibilities.
TheVillagePlannerreviewsareforaestheticpurposesonlyanddoesnotassumeresponsibilityfor:
Structuraladequacy,capacity,orsafetyfeatures.
Non‐compatibleorunstablesoilconditions,erosionetc.
Compliancewithbuildingcodes,safetyrequirements,andgovernmentallaws,regulationsorordinances.
Performanceorqualityofworkofcontractors.
Administration.
TheVillagePlannerisappointedbytheUniversity.TheVillagePlannermayappointanadministratortohandletheday‐to‐
dayresponsibilitiesofprocessingapplications.
DesignReviewFee.
ThefirstroundofDesignReviewisnotsubjecttoanyfees.Anystageofreviewthatisdeniedapprovalmustberesubmitted
andanAdditionalReviewFeewillbecollected.AfeeschedulecanbeobtainedfromtheLeaseOffice.Reviewfeesare
subjecttochangewithpriornoticefromtimetotime.
Submission&ReviewPolicies.
PriortosubmissionoftheSketchDesignReview,leaseholders/developersortheirarchitectsshallscheduleaDesignKickoff
WorkshopwiththeVillagePlannerinordertoaddressanygeneralconcerns,requirementsandrestrictions.
Duetotheextensivereviewprocessrequiredfornewconstruction,pleasesubmitapplicationsorrequestsformeetingsor
inspectionsassoonaspossible,andbesurethatallapplicationsarecomplete.Incompleteapplicationswillnotbeaccepted.
Int
h
ecaseo
f
Step2Sc
h
ematicDesign,Step3DesignReview,an
d
Step4ConstructionDocumentReview,t
h
eVi
ll
ageP
l
anner
willreviewtheapplicationandeitherrecommendapproval,approvalwithconditions,ordeferordenytheapplication.Inall
cases,exceptdeferral,onesetofPDFdocumentswithcommentswillbereturnedtotheapplicant.Anystageofreviewthat
doesnotreceiveapprovalmustberesubmittedthefollowingmonthoranymonththereafter.
Page1
DESIGNREVIEWSTEPS:
Requirements:
Blank Pape
r
Open Mind & Collaborative Spirit
Requirements:
Block Plan at 1"=40' (if applicable)
Roof Plan at 1/8"=1'-0"
Lot Plan at 1/8"=1'-0"
Elevations at 1/8"=1'-0"
Floor Plans at 1/8"=1'-0"
Historic Precedent Images
Requirements:
Block Plan at 1"=100' (if applicable)
Historic Precedent Images
Lot Plan at 1"=20'
Building Section at 1/4"=1'-0"
Floor Plans at 1/4"=1'-0"
Wall Section and Details at 1.5"=1'-0"
Roof Plan at 1/8"=1'-0"
Materials, Colors and Samples
Elevations at 1/4"=1'-0" Landscape Plan at 1"=20 (if applicable)
Requirements:
Requirements:
Requirements:
A
ny revised drawings illustrating proposed change
Description of proposed change
Change During Construction (AS NECESSARY)
Any changes to during construction must be submitted for review. To avoid delays in construction, all buildings should be constructed as
designed and approved unless extenuating circumstances prohibit such.
This inspection verifies that the proposed building(s) is/are situated on the leasehold as approved.
Sewanee Village Design Review Application
for New Construction
Complete Set Construction Documents
Inspection Request
STEP 1: Design Workshop (REQUIRED UNLESS OTHERWISE NOTIFIED)
STEP 3: Design Development Review (REQUIRED)
The intent of this workshop is to create an opportunity for the applicant to work directly with the University and its Village Planner before
the applicant has done any design work. During the workshop, the Sewanee team will set expectations to ensure the remainder of the
process goes smoothly for the applicant. The applicant should bring their architect or designer to the workshop where they will work with
the Village Planner to create an initial Schematic Design in an interactive and collaborative environment.
The intent of this review is to confirm conformance with the Sewanee Village Pattern Book early in the design process. Please note that
this submission should be preliminary sketches only, based on the results of the Design Workshop.
This review confirms compliance of the design details with the Sewanee Village Pattern Book and verifies that the previous comments
made by the Village Planner have been incorporated.
STEP 2: Schematic Design (REQUIRED)
STEP 4: Construction Documents (REQUIRED)
Foundation Stakeout Review (REQUIRED)
Page2
Step
Review
Authority
ApplicationSubmittal/
MeetingRequestDue
Date:
Aslongasapplicationiscomplete,applicantwillreceiveresponse
by:
1
Design
Workshop
Village
Planner
Requestworkshopon
anybusinessday
DesignWorkshopwillbeschedulednolaterthanonemonthafter
request,dependingonapplicantandVillagePlanneravailability
2
Schematic
Design
Village
Planner&
Lease
Committee
Submitapplicationone
monthpriortoLease
Committeemeeting
ResponsefromVillagePlannerwillbereceivedwithin15business
daysofsubmittalandschematicdesignandVillagePlanner's
recommendationwillbepresentedtoLeaseCommitteeforapproval.
3
Design
Review
Village
Planner
Submitapplicationany
businessday
VillagePlannerwillreview.
4
Construction
Documents
Village
Planner&
Lease
Committee
Submitapplicationone
monthpriortoLease
Committeemeeting
ResponsefromVillagePlannerwillbereceivedwithin15business
daysofsubmittalandfinalconstructiondocumentsandVillage
Planner'srecommendationwillbepresentedtoLeaseCommitteefor
approval.
5
Foundation
Stakeout
Inspection
University
Staff
Requestinspectionon
anybusinessday
FoundationStakehouseInspectionwillbeschedulednolaterthan2
weeksafterrequest,dependingonUniversityStaffavailability
6
Change
During
Construction
Village
Planner
&/orLease
Committee
Submitapplicationany
businessday
ResponsefromVillagePlannerwillnormallybereceivedwithin7
businessdaysofsubmittal
7
Post
Construction
Review
University
Staff
Requestinspectionon
anybusinessday
FoundationStakehouseInspectionwillbeschedulednolaterthan2
weeksafterrequest,dependingonUniversityStaffavailability
2020LeaseCommitteeMeetingDates:
1/21/2020
2/18/2020
3/17/2020
4/21/2020
5/19/2020
6/16/2020
7/21/2020
8/18/2020
9/15/2020
10/20/2020
11/17/2020
12/15/2020
Sewanee Village Design Review Application
for New Construction
Page3
Leasehold
Number:
Leasehold
Address:
Address:
Phone:
Email:
Folk Folk Victorian
Contact:
Address:
Phone:
Email:
Proposed
Builder:
Contact:
Address:
Phone:
Email:
Sewanee Village Design Review Application
for New Construction
Project Description
(ex: Type of building -
Commercial, Residential, Mixed
Use):
Classical
Revival OtherCraftsman
Architectural Style
(See Pattern Book):
Leaseholder
Name(s):
Please fill out completely and legibly to ensure review
Questions? Please contact Sallie Green, Superintendent of Leases at 931-598-1998 or sallie.green@sewanee.edu
(check box below style)
If other, describe:
Proposed
Architect/
Designer:
Square footage of proposed
structure(s):
Are They On The
Approved List?
(yes or no)
Est. Construction
Start Date:
Est. Construction
End Date:
Page4
Workshop Date: Meeting Notes:
Blank Paper
Open Mind & Collaborative Spirit
Checklist:
STEP 1
Design
Workshop
Sewanee Village Design Review - New Construction - Step 1 Design Workshop
Leasehold
Number:
Leasehold Address:
The intent of this workshop is to create an opportunity for the applicant to work directly with the University and its Village Planner before the
applicant has done any design work. During the workshop, the Sewanee team will set expectations to ensure the remainder of the process goes
smoothly for the applicant. The applicant should bring their architect or designer to the workshop where they will work with the Village Planner to
create an initial Schematic Design in an interactive and collaborative environment.
Page5
Initial Submittal Date
(MM/DD/YY)
Review Date
(MM/DD/YY)
Initial Review
Check One:
Resubmittal Date
(if applicable)
Second Review
Check One:
Approved Approved
App. w/Conditions App. w/Conditions
Deferred Re-review Fee: Deferred
Denied Denied
Floor Plans at 1/8"=1'-0"
Roof Plan at 1/8"=1'-0"
Elevations at 1/8"=1'-0"
Materials rendered and specified, including colors
Building height to the eaves, ridges and parapet walls
Historic Precedent Images
HVAC Equipment
Checklist:
All required checklist items must be formatted for email (PDF). A single, multi-page PDF file is acceptable.
The intent of this review is to confirm conformance with the Sewanee Village Pattern Book early in the design process. Please note that this
submission should be preliminar
y
sketches onl
y
, based on the results of the Desi
g
n Workshop.
Neighboring lots (in all directions)
Block Plan at 1"=40' (if applicable)
North arrow, scale
Building type and footprint
LINK:
Application Complete? (yes or no)
STEP 2
Schematic Design
Room dimensions and uses labeled
Total square footage Roof drip line
Openings, doors and windows
Awnings
Open or closed eave condition if any
Finished grade and finished floor elevations
Overall height from grade at front setback
LINK:
North arrow
Scale
Property lines, dimensions and area
Easements
Building footprints with entries noted
Encroachments, if any, dimensioned
LINK:
LINK:
All roof penetrations
Roof pitches
Lot Plan at 1/8"=1'-0"
LINK:
LINK:
Sidewalks, driveways and patios
Finished floor elevations
Existing and proposed grades
Natural features
Tree location and identification, trees proposed for removal and retention
Tree protection plan
Sewanee Village Design Review - New Construction - Step 2 Schematic Design
Leasehold
Number:
Leasehold Address:
Review Notes:
Page6
Initial Submittal Date
(MM/DD/YY)
Review Date
(MM/DD/YY)
Initial Review
Check One:
Resubmittal Date
(if applicable)
Second Review
Check One:
Approved Approved
App. w/Conditions App. w/Conditions
Deferred Re-review Fee: Deferred
Denied Denied
Floor Plans at 1/4"=1'-0"
Roof Plan at 1/8"=1'-0"
Elevations at 1/4"=1'-0"
Room dimensions and uses labeled
Total square footage
All roof penetrations
Openings, doors and windows
Roof drip line
Roof pitches
Awnings
Open or closed eave condition if any
Materials rendered and specified, including colors
Building height to the eaves, ridges and parapet walls
Finished grade and finished floor elevations
Overall height from grade at front setback
LINK:
LINK:
Sidewalks, driveways and patios
LINK:
Tree protection plan
HVAC Equipment
Property lines, dimensions and area
Easements
Building footprints with entries noted
Existing and proposed grades
Natural features
Tree location and identification, trees proposed for removal and retention
North arrow
Scale
Block Plan at 1"=100' (if applicable)
LINK:
North arrow, scale
Building type and footprint
Encroachments, if any, dimensioned
Neighboring lots (in all directions)
Finished floor elevations
Application Complete? (yes or no)
Review Notes:
Lot Plan at 1"=20'
LINK:
Sewanee Village Design Review - New Construction - Step 3 Design Development
Leasehold
Number:
Leasehold Address:
This review confirms compliance of the design details with the Sewanee Village Pattern Book and verifies that the previous comments made by
the Village Planner have been incorporated.
Checklist:
All required checklist items must be formatted for email (PDF). A single, multi-page PDF file is acceptable.
STEP 3
Design Development
Page7
Historic Precedent Images
Building Section at 1/4"=1'-0"
Wall Section and Details at 1.5"=1'-0"
Landscape Plan at 1"=20 (if applicable)
Sidewalks, driveway and patios
Latin and common names of all material
Size, quantity and location of all material
Gutters & Downspouts
Checklist (continued):
Materials, Colors and Samples
(Please provide images or web links for colors & samples. Physical samples will not be accepted.)
Floor elevations relative to proposed grade
Floor-to-floor heights, roof slope and height
Openings, doors and windows (including heads and sills)
Porches and balconies including railings
Ornamental elements and trim
Inside and outside corners (pilasters, corner boards, etc)
Eaves and cornices
LINK:
LINK:
LINK:
Planting and maintenance specifications
Garden elements such as walls, paving, arbors, fences, etc.
Location and design of lighting and signage
LINK:
Exterior Walls
Exterior Trim
Foundation, posts and piers
Windows, doors and garage doors
Porches, decks and balconies (surfaces and railings)
Fences and garden walls
Roof
Roof Trim
Columns, capitals and bases
Fences and garden walls
Chimneys
LINK:
Page8
Initial Submittal Date
(MM/DD/YY)
Review Date
(MM/DD/YY)
Initial Review
Check One:
Resubmittal Date
(if applicable)
Second Review
Check One:
Approved Approved
App. w/Conditions App. w/Conditions
Deferred Re-review Fee: Deferred
Denied Denied
Checklist:
All required checklist items must be formatted for email (PDF). A single, multi-page PDF file is acceptable.
Complete Set Construction Documents
LINK:
STEP 4
Construction Documents
Application Complete? (yes or no)
Review Notes:
Sewanee Village Design Review - New Construction - Step 4 Construction Documents
Leasehold
Number:
Leasehold Address:
Page9
Inspection Request Date
(MM/DD/YY)
Approved?
Reinspection Date
(if appl.)
Inspection Date
(MM/DD/YY)
Approved?
Sewanee Village Design Review - New Construction - Step 5 Foundation Stakeout Inspection
Leasehold
Number:
Leasehold Address:
STEP 5
Foundation
Stakeout Insp.
This inspection verifies that the proposed building(s) is/are situated on the leasehold as approved.
Page10
Initial Submittal Date
(MM/DD/YY)
Review Date
(MM/DD/YY)
Initial Review
Check One:
Resubmittal Date
(if applicable)
Second Review
Check One:
Approved Approved
App. w/Conditions App. w/Conditions
Deferred Re-review Fee: Deferred
Denied Denied
LINK:
Any revised drawings illustrating proposed
change
Description of proposed change:
Checklist:
All required checklist items must be formatted for email (PDF). A single, multi-page PDF file is acceptable.
STEP 6
Change During Construction
Application Complete? (yes or no)
Review Notes:
Sewanee Village Design Review - New Construction - Step 6 Change During Construction
Leasehold
Number:
Leasehold Address:
A
ny changes to during construction must be submitted for review. To avoid delays in construction, all buildings should be constructed as
desi
g
ned and a
pp
roved unless extenuatin
g
circumstances
p
rohibit such.
Page11
Inspection Request Date
(MM/DD/YY)
Approved?
Reinspection Date
(if appl.)
This inspection confirms that built improvements comply with the Sewanee Village Implementation Plan and Sewanee Village Pattern Book,and
with all comments made throughout the review process.
Post-Constr.
Insp.
STEP 7
Sewanee Village Design Review - New Construction - Step 7 Post Construction Inspection
Leasehold
Number:
Leasehold Address:
Inspection Date
(MM/DD/YY)
Approved?
Page12
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Sewanee Villa e Desi n Review Application for (Sewanee, University of the South)

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Completed 26 August 2020

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