Recreation Services
Facility Request: Fairs & Festivals
Services-In-Kind Equipment 2021
Organizational Profile: Deadline Date: December 14, 2020
Organization’s Name
¨ Minor ¨ Adult ¨ Commercial
Main Contact Secondary Contact
E-Mail Address E-Mail Address
Address Business Phone No.
City Cell Phone No.
Bus. Phone No. Home Phone No. Home Phone No.
Type of Event: ¨Private ¨Open to the Public ¨ Other (please specify)
Event to Include: ¨Sales ¨Food Vendors ¨ Inflatables ¨Rides ¨Music ¨Expected Attendance
Note: Events open to the public require a special events permit obtained through an application from the City Clerk’s office.
Event Details:
¨ Layout drawing desired & included
Services-In-Kind Equipment: (If applicable)
City will confirm
Specific Location Notes & Special Instructions
Chairs (Folding)
Garbage Containers
Recycling Toters
Sound System
Speaker w/ stand
Wireless microphone w/ stand
Fixed Stage (8x16 or 16x16)
Mobile Stage
Tables (Folding)
Tables (Picnic)
Washroom – Handicap
Washroom – Regular
Tent (20x20)
This form may contain personal information as defined under the Municipal Freedom of Information & Protection of Privacy Act. This information is collected under the legal authority
of the Municipal Act, 2001, S.O. 2001 c.25, as amended. This information will be used by the City of Vaughan for the purpose of, mailings and the rental of City facilities and will
become part of Recreation Services files where applicable. Questions regarding this collection may be directed to the Director of Recreation Services, City of Vaughan, 2141 Major
Mackenzie Drive, Vaughan, Ontario L6A 1T1, 905.832.8500.
I hereby request use of the above location(s) on the dates and times shown. As part of the consideration for the City of Vaughan renting the above noted facilities to me/us, I, on behalf
of myself, the renting organization and its members agree to release and discharge, and to indemnify and save harmless the Municipality from and against all claims and proceedings,
by whom/whoever made or brought, in respect of any cost, losses, damage or injury arising by reason of my/our use of the rental facilities.
I have read and understood the Rental Contract Conditions & Regulations and agree to abide by these conditions for all of the dates/times issued by this request.
Note: Accounts must be in good standing in order to be eligible for a rental contract.
Applicant’s Signature (Min. age 18 years of age): Date:
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1) To complete form electronically,
click on “Fill & Sign”.
2) Fill in form by clicking the cursor
where you want to type.
3) Save a copy for your records and
email a copy to:
or fax form to: 905-832-8550.
CITY OF VAUGHAN 2141 MAJOR MACKENZIE DRIVE VAUGHAN, ONTARIO L6A 1T1 T. 905.832.8500 • F. 905.832.8550 • W:
Facilities are allocated
utilizing the Fair Play
Facility Allocation Policy.