Fill - Free fillable Seminole County Arts & Culture Grant Program (Seminole County Government) PDF form

Seminole County Arts &

Culture Grant Program

2020-2021

Grant Application

Submission Deadline: November 1

st

Must be received by 5:00 pm

Submit Application and Questions to:

ArtsAndCulturalGrant@seminolecountyfl.gov

SEMINOLE COUNTY ARTS AND CULTURE GRANT

Fiscal Year 2020-2021

Organization/Applicant Name:

Mailing Address:

City:

State/Zip:

Contact Person:

Title:

E-mail Address and Website:

Phone:

Non-Profit Status:

Tax Identification Number:

Last Year’s Operating Budget:

$

Grant Amount Requested:

$

Proposal Summary:

# of Paid Staff:

# of Full Time Staff:

# of Part Time Staff:

# of Volunteers:

I agree to the conditions of the Arts and Cultural Grant and have submitted an electronic copy of the

signed and completed grant application.

Authorized Signature:

Printed Name:

Title: Date:

click to sign

signature

click to edit

PAST GRANT FUND INFORMATION

List last five grant awards you have received, if any:

Agency:

Year:

Amount:

For:

Agency:

Year:

Amount:

For:

Agency:

Year:

Amount:

For:

Agency:

Year:

Amount:

For:

Agency:

Year:

Amount:

For:

PROJECT BUDGET FORM

Anticipated Expenses:

Item (Be Specific) Cost

TOTAL

Attach additional sheet to back if necessary.

Anticipated Income:

Funding Source (C) for Confirmed

or (P) for Pending

Amount

TOTAL

(This should match Total Expenses listed above)

GRANT APPLICATION QUESTIONS

Fiscal Year 2020-2021

Please attach your answers to these questions to your application. Address the following questions in

no more than a total of three (3) typed pages.

1)

Provide a brief history of your organizations, relevant experience. Include: your mission statement

and goals; the date on which your organization was founded; and a brief description of any ongoing

programs or events.

2)

Describe your project and how it addresses the goals of the Arts and Cultural Grant.

3)

If awarded, specificallyhow will you use Arts and Cultural Grant funds?

4)

How will the proposed activity impact the community?

5)

How many people do you anticipate serving with this project? (projected audience)

6)

Describe your marketing plan for the proposed activity. If your proposal includes the production

of marketing materials, please describe your plans for distribution.

7)

How will you evaluate the success of your activity? Please describe the specific goals success will

be measured against (i.e. attendance numbers, sales, satisfaction survey, funds raised, etc.)

8)

Please attach a Board Member Roster or list of confirmed project partners with contact information

at the end of this application packet (this will not count toward the maximum page limit for your

grant applicationquestions).

SEMINOLE COUNTY ARTS AND CULTURE

GRANT FINAL CHECKLIST

Fiscal Year 2020-2021

Did you remember to include:

o

Signed Cover Sheet(s)

o

Budget Form(s)

o

Clearly written narrative that answers the Grant Application Questions

o

Supporting Materials – including letters of support if using a 3

rd

party

entity for program or project

o

Board Member Roster

o

One copy of the completed application

2020-2021 Cycle Calendar -

• Grant Submission Deadline – 5 p.m. November 1st -The deadline for submitting all

applications is 11/1/2020. All applications are to be emailed and must be in the system by

5 p.m. AFTER THIS DATE AND TIME APPLICATIONS WILL NOT BE

ACCEPTED.

• Grant Review – November 2

nd

– 6

th

, 2020 - Seminole County Community Cultural

Grant Committee members will review and score the applications.

• Final Approval by BCC – December 8

th

, 2020 - All applicants will receive written

notification of funding approval and are required to sign contract agreement before funds

will be reimbursed.

• Funds Disbursement – will begin once contract has been signed by BCC -All

applicant will be required to complete new vendor form prior to funds disbursement.

Reimbursement grants will be awarded once necessary

_ ;~

~EM

_

IN

_O_L_E

COUNTY

A~Ml

_

~l~T~ATIVE

CODE

SECTION 28. LEISURE SERVICES DEPARTMENT

28.40 SEMINOLE COUNTY ARTS AND CULTURAL GRANT.

A.

PURPOSE. Seminole County Arts and Cultural Grant (SCACG)

is

a program

funded by Seminole County government to assist nonprofit arts and cultural organizations

with general operating support funding. The program is available to

501

(c)(3)

organizations having been

in

operation at least two (2) years and having as their primary

mission to promote the development and awareness

of

arts and cultural activities for the

residents

of

Seminole County. The program is administered by the Seminole County

Grants Financial Administrator with support from the Seminole County Arts and Cultural

Grant Committee. The number

of

agencies funded each year will be determined by the

amount

of

funding available and allocated during budget development.

B. ELIGIBIL TY REQUIREMENTS.

(1) Organ

iz

ational Eligibility.

To

be eligible for a grant, the organization must

meet the following criteria:

(a) Have nonprofit 501(c)(3) corporate status for a minimum

of

two (2)

years as

of

the grant deadline,

in

good standing with State

of

Florida Division

of

Corporations and the IRS. Seminole County wi

ll

verify current

501

(c)(3) status at

www.irs.gov and current good standing with the State

of

Florida Division

of

Corporations at www.sunbiz.org; and

(b) Have completed two (2) years

of

operations, providing cultural

programming defined

as

production, presentation or instruction

of

performing, visual,

literary

or

media arts, the sciences, or history and heritage; and

(c) Maintain a principal office located

in,

and provide programming for

at least two (2) years within Seminole County; and

(d) Have an arts/cultural primary mission; and

(e) Have a local governing board, which must include members from

Seminole County that meet at least quarterly and operates under a set

of

bylaws; and

(f) Provide equal access and opportunity in employment and services

and may not discriminate on the basis

of

race, color, ethnicity, religion, gender,

ancestry, national origin, geography, age, varying abilities, pregnancy, sexual

orientation, gender identity, marital status, familial status, citizenship status,

or

socioeconomic status.

(2) Project Eligibility. The proposed project must facilitate the development

and awareness

of

arts and cultural activities within Seminole County, and must be open

to the public. Examples include performances, exhibitions, festivals, arts education, and

commissioning

of

new works. In support

of

this programming, this grant funds both

operating expenses

and

programmatic expenses.

28.40 - 1

~~

SEMINOLE

COUNTY

ADM

_

INIS~RATl

_

'{E

C_

ODE

(a) Cultural projects must be within the disciplines

of

dance, folk arts,

literature/creative writing, media arts, music, theatre, visual arts,

or

multi-disciplinary

arts forms.

(b) All activities funded through this program must be for the use and

benefit

of

the public in Seminole County.

(c) Projects must take place between October 1 and September 30.

(d) Projects must be designed to elevate and advance arts and culture

in the community.

C.

FUNDING AVAILABLE. Applicants may request between ONE THOUSAND

AND NO/100 DOLLARS ($1,000.00) and FIFTEEN THOUSAND AND NO/100

DOLLARS ($15,000.00) and may make only one (1) application per grant period per

organization. The match portion is a reimbursement-based grant.

D. GRANT FUNDING/MATCH CATEGORIES. This funding is designed to build

capacity and long-term sustainability for the applicant organization therefore the following

cash match requirements are

in

place:

(1) Level 1 grant award may be ONE THOUSAND AND NO/100 DOLLARS

($1,000.00) up to TWO THOUSAND NINE HUNDRED NINETY-NINE AND 99/100

DOLLARS ($2,999.99) grant request. No cash match is required for the project.

(2) Level 2 grant award may be THREE THOUSAND AND NO/100

DOLLARS ($3,000.00) up to SEVEN THOUSAND FOUR HUNDRED NINETY-NINE

AND 99/100 DOLLARS ($7,499.99). A fifty percent (50%) cash match is required.

(3) Level 3 grant award may be SEVEN THOUSAND FIVE HUNDRED AND

NO/100 DOLLARS ($7,500.00) up to FIFTEEN THOUSAND AND NO/100 DOLLARS

($15,000.00). A one hundred percent (100%) cash match is required.

Percentages

of

cash match are based on the final funding amount awarded. For

example,

if

an award

of

TWO

THOUSAND AND NO/100 DOLLARS ($2,000.00) is

made, the cash match would not be required. An award

of

THREE THOUSAND AND

NO/100 DOLLARS ($3,000.00) would require a cash match

of

FIFTEEN HUNDRED

AND NO/100 DOLLARS ($1,500.00).

Applicants are encouraged to list any additional funding

or

any in-kind donated goods

or

services

in

the project budget.

Additional cash

or

in-kind support will demonstrate commitment to the project for the

application review panelists.

E. SEMINOLE COUNTY COMMUNITY CULTURAL GRANT COMMITTEE. The

Seminole County Community Cultural Grant Committee consists

of

the following staff

members:

(1) Grants Financial Administrator,

28.40 - 2

_ r~ _

~E~INOLE

COU

NTY

ADMINISTR~T~\(E

c;;ooE

(2) Leisure Services Director,

(3) Leisure Services Financial Business Administrator, and

(4)

Library Services Public Services Manager.

F. GRANT PROCESS. The program is overseen by the Seminole County Grants

Financial Administrator. Applications received

by

staff are reviewed

for

completeness

and accur-acy before they are submitted

to

the SCACG Committee.

The

Committee will

review and score each application on the merits

of

the following criteria within key areas

of

evaluation. Organizations must receive a minimum score

of

seventy (70) out

of

a

total

of

one hundred (100) points in

order

to be recommended

for

funding. After

selection has been made by the Committee, final approval and execution

of

Agreements would be required

by

the Board

or

designee. The match level grants are

reimbursement-based grants. Grant funds

may

be used

for

allowable expenses

as

detailed in the proposal budget and incurred and paid within the grant peri

od

.

Reimbursements

may

be requested throughout the grant cycle year.

G. REGULATIONS. Grant funds

may

not be used

for

the following:

(1) Endowments

or

escrow accounts.

(2)

Contributions

or

donations to

other

organizations.

(3)

Social activities

or

other

related entertainment expenses.

(4) Penalty fees

for

violations

of

federal, state,

or

local laws.

(5) Debt payments

for

program expenses incurred in a previous fiscal year.

(6) Interest payments

or

professional fees related to loans

or

refinancing.

(7) Salaries and wages.

H. APPLICATION MATERIALS. All applications and support materials must be

submitted electronically before the application deadline. Paper applications will not be

accepted. Deadlines will not be extended and partial

or

incomplete applications will be

deemed ineligible.

Applicants must complete the Eligibility and Application Requirements Checklist,

Application document, the Grant Proposal Budget spreadsheet, and Certification and

Compliance document.

Up

to three optional support material documents may be

included in the packet in addition

to

the

required documents. Optional support material

may

include brochures, letters

of

recommendation,

or

letters

of

commitment from

collaborators

or

participating artists.

If

providing links to video, audio,

or

other

support

material, the URLs must

be

clickable, not set

to

"private" and

not

password protected.

I.

APPLICATION SCORING.

The

maximum number

of

points an application can

earn is

one

hundred (100) points. SCACG Committee members will individ

ua

lly score

each application.

The

average

of

the individual panelist scores will determine the final

score.

28.40 - 3

.~

SEMINOLE

COUNTY

ADMINISTRATIVE

CODE

The minimum final score

of

seventy (70) is required

to

be considered

for

funding;

however, a score

of

seventy (70)

or

higher does not guarantee funding. Grant awards

are

for

full funding

of

the amount requested beginning with the top scoring grant until

available program funds are depleted.

Applications are reviewed and judged

by

criteria divided into three (3) categories: (1)

Community Engagement and Impact; (2) Cultural

or

Artistic Merit

of

Project; and (3)

Financial and Administrative Oversight. Evidence

for

meeting the criteria

may

be found

in any portion

of

an application

or

associated support materials.

The following criteria will be used

to

gauge the merit

of

the project proposal:

(1) Community Engagement and Impact (40 points):

• Project will create cultural equity and access by engaging a diverse

range

of

voices and participants, including people with disabilities.

• Project has been thoughtfully planned and included a wide range

of

voices during planning.

• Specific outcomes for the project are clearly stated and attainable.

• A range

of

electronic and print communication tools are in place

to

reach the targeted participants and the general public.

(2)

Cultural

or

Artistic Merit

of

Project (30 points):

• Project will create pathways

for

supporting rural and/or underserved

communities and diverse citizens

of

Seminole County by leveraging

existing

or

new cultural assets.

• Project will provide quality arts and cultural experiences that are

relevant

for

the

targeted participants.

• Planning process demonstrates a reasonable timetable to implement

the project.

(3) Financial and Administrative Oversi

ght

(30 points):

• Administrative and artistic staff are qualified

to

implement the project

and ensure its success.

• The budget is reasonable and will support full implementation

of

the

project.

• Appropriate financial and other resources have been

or

will be secured

to

support the project.

J. SUBMITTING APPLICATION. All applications and supporting documents must be

submitted online. Paper app

li

cations will not be accepted. Once submitted, the application

is final. No changes

may

be made to submitted documents.

K.

REPORTING REQUIREMENTS. Grant recipients are required to submit a Final

Report within thirty (30) days

of

the close

of

the granting period (September 30).

28.40 - 4

~~

--

SEMINOLE

COUNTY

ADMINISTRATIVE

CODE

Recipients are also required to notify staff in writing

of

any changes that occur

during the execution

of

the granted project. Compliance with final reporting

requirements is considered when the applicant's future grant applications are reviewed.

Failure to complete the funded project within the granting period could also affect an

applicant's future grant applications.

L.

AUTHORITY.

Resolution 2020-R-14 adopted January 28, 2020

28.40 - 5

Fill Online, Printable, Fillable, Blank Seminole County Arts & Culture Grant Program (Seminole County Government) Form

Related forms

Fillable Seminole County Arts & Culture Grant Program (Seminole County Government)

Fill Online, Printable, Fillable, Blank Seminole County Arts & Culture Grant Program (Seminole County Government) Form

Related forms

First 20 documents completely FREE!