Fillable Secretarys Annual Report 2018 (University of Wyoming)

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Secretarys Annual Report 2018 (University of Wyoming)

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Annual Secretary’s Report 1/17
Name of Club
Group or Committee
4-H Year
Club Leadership
President
Vice President
Secretary
Treasurer
Reporter
Other:______________
Other:______________
Club Leader:
Wyoming
4-H
Annual Secretary’s Report
Annual Secretary’s Report 1/17
What needs to be included in your 4-H Secretary’s Book:
1. Cover Page
2. Club Goals
3. Roll Call – this can be done using the page provided or by turning in meeting sign in
sheets with your minutes.
4. Minutes sheet for each meeting held. It is suggested that you use the template
provided. However, more formal minutes may be turned in as long as minutes are
written for each meeting.
Club, Group or Committee Goals
Goals for the 4-H Club, Group, or Committee should be set by the members at the beginning of
the year and recorded by the secretary. (Example: to have 5 new project leaders, to hold 3
community service events, to have a 4-H parent night, etc.)
Club Goal
Date Accomplished
Annual Secretary’s Report 1/17
Membership Roll
Roll Call
Dates of Meetings
Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Total Number Present
Annual Secretary’s Report 1/17
Wyoming 4-H Minutes Template
(make copies of this form to be used each month that you meet)
Action Taken = motions made or decision made by group to do something related to the topic being
discussed. As a secretary, your minutes should include action taken. It can also include a short
summary of discussion, but you do not need to write down what every said related to the topic.
Name of Club
Meeting Date
Meeting Location
Meeting Start Time
Meeting Called to Order By
Roll Call / Attendance – use the Roll Call page included with the Secretary’s Book or attach a
sign in sheet or list of members present.
Secretaries Report given by
Corrections or additions?
Action Take
Treasurer’s Report given by
Ending Balance:
Bills presented
Action Taken
Club Reports
(Committee or
Project)
Old Business
Topic
Action Taken
Topic
Action Taken
Topic
Action Taken
Annual Secretary’s Report 1/17
New Business
Topic
Action Taken
Topic
Action Taken
Topic
Action Taken
Education
Speaker
Demonstrations
Project Talks
Etc.
Recreation /
Community Service
Other
Meeting Adjournment Time
Minutes submitted / written by:
These minutes were approved on:
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Secretarys Annual Report 2018 (University of Wyoming)

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Completed 25 July 2020

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