Fillable Search Committee Chair Assurance Form (Bristol Community College)

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Search Committee Chair Assurance Form (Bristol Community College)

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Search Committee Chair Assurance Form
Chair Name: Position: Hiring Manager: Date:
Page 1 of 2
Check Box to Confirm Each Activity is Complete
Point Person
Prior to Job Being Posted:
The Search Committee Chair convenes the committee and establishes a calendar for meetings; sets aside blocks
of time for interviews. Committee must include an Equity Representative, appointed on a rotating basis by
Human Resources.
Chair
All members of the Search Committee are expected to attend all scheduled interviews. Therefore, it is expected
that the Chair of the Search Committee will make every effort to work out a schedule that will allow all
members of the Search Committee to be in attendance for all interviews. If a Search Committee member misses
an interview, (e.g. due to an emergency/an unexpected event), they cannot participate in the assessment of those
candidates missed.
All Committee
Members
During Applicant Review:
Through discussion with the Hiring Manager, Search Committee Chair populates Candidate Ranking Matrix
template according to specific requirements of the position and distributes electronically to committee
members.
Chair &
Hiring Manager
Search Committee reviews applicants in applicant tracking system and scores them using the Candidate
Ranking Matrix.
All Committee
Members
Prior to the first committee meeting, Search Committee Chair (and Hiring Manager, if desired) reviews internal
candidate personnel files in order to provide relevant information to the search committee at initial meeting.
NOTE: HR requires 2 business days’ notice to pull internal files for review.
Chair; as requested,
Hiring Manager
Search Committee holds its initial meeting to review applicants. Committee is informed of the confidentiality of
the entire selection process.
All Committee
Members
Equity Representative ensures each candidate receives fair consideration in applicant review process.
Equity
Representative
Search Committee selects and agrees upon qualified candidates for a first round interview based on the
Candidate Ranking Matrix.
All Committee
Members
Updated 12/18/2019 Page 2 of 2
Search Committee Chair & Equity Representative Signatory Form
The undersigned agree that all of the above guidelines were followed during the candidate selection process for this position.
____________________________ ____________________________ __________
Search Committee Chair Name Signature Date
____________________________ ____________________________ __________
Equity Representative Name Signature Date
Please return to the Office of Human Resources at human-resources-bcc@bristolcc.edu or D209a.
Interview Process:
Search Committee Chair notifies HR of candidates to be interviewed, as well as schedules the interview room
and provides blocks of time where full committee is available. HR will schedule interviews with the candidates.
Chair/HR
Search Committee develops behavioral, job-related interview questions to ask of all candidates and keeps
questions confidential. Equity Representative ensures an appropriate diversity-related question is included.
All Committee
Members
Search Committee Chair uses interview questions to create a Candidate Assessment Rubric, on which to rate
interview answers objectively.
Chair
Conduct first round interviews, utilizing prepared questions and Candidate Assessment Rubric.
All Committee
Members
Post-Interview:
After completion of first round interviews, deliberate and recommend finalists (ideally three) to the Hiring
Manager. Equity Representative ensures only appropriate information is considered when assessing the
candidates. Search Committee Chair submits finalist names (alphabetized; not in rank order) and assessment
rubrics for finalists to the Hiring Manager. Finalist names need to also be shared with HR.
All Committee
Members
All search documentation is turned into the Search Committee Chair for submission to and retention by HR.
This can be done on paper or electronically. For subsequent rounds of interviews, the Hiring Manager also
needs to return their documentation to HR.
All Committee
Members
Once hire is made, Search Committee Chair notifies committee of hire. Hiring Manager notifies HR.
Chair
Ensure equal employment opportunities and affirmative action guidelines are followed throughout entire
process.
Chair & Equity
Representative
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Search Committee Chair Assurance Form (Bristol Community College)

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Completed 17 September 2020

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