3200 West C Street
Torrington, WY 82240
p: 307.532.8224
f: 307.532.8222
financialaid@ewc.wy.edu
2019-2020
Satisfactory Academic
Progress Appeal
for federal financial aid
In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal financial aid, including
student loans, if he/she fails to meet any of the following conditions:
• Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or failed to achieve a
minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a Warning semester.
• Maximum Time Frame: Because federal regulations require a suspension of federal aid when it becomes mathematically
impossible for a student to complete a program within 150% of the published length of the program, the student will be
placed in a Maximum Time Frame status when he/she has attempted credits equaling 135% or more of that program
(approximately 81-85 attempted credits for associate’s programs, 40-45 for year-long certificate programs, and 24-32 for
certificate programs less than a year in length depending on credit requirements for the program).
A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the suspension or
excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure outlined below. There is a
limit of appeals allowed; appeals are accepted at the discretion of the Appeal Committee and only if the criteria established in the
appeal agreement and program evaluation are met.
Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN MID-TERM OF
THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.
• Complete ALL required information on the appeal form. Incomplete petitions will not be considered.
• Complete
Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).
• Attach documentation to support your circumstances (e.g., a letter from a physician to document medical issues). This
documentation must be retained in your financial aid file, so please do not submit originals.
• The
student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is enrolled only in credits needed to graduate in a timely manner. Complete the Student
Section of the appeal BEFORE making an appointment with an advisor. Program evaluations may be obtained from the
Records Office or via your MyEWC account. Student
and academic advisor must sign the appeal.
• Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal Committee will
review
the appeal along with academic and financial aid records to make a decision. Allow at least 30 days for review.
• A student is not required to make payments toward an outstanding balance while an appeal is under review, but will not be allowed
to charge
books during a book charging period unless/until the appeal is approved. If the petition is NOT approved, the
student is
responsible for paying all charges incurred.
• The student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current and
co
rrect address and phone number on file. If the appeal is approved, the
student will be required to sign an agreement indicating he/
she understands and will comply with the conditions of the approval.
• A student whose appeal is approved is placed on financial aid Probation. The student is expected to regain Satisfactory Academic
Progress
at the end of the probationary semester by regaining a 2.0 cumulative GPA and/or regaining at least 67%overall
completion. A student who is unable to obtain SAP in one semester will be allowed to re-appeal
as long as he/she is earning at least
a C in all classes, is not withdrawing from any classes during the probationary semester, and is meeting all other
requirements of
his/her Academic Plan.
• A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to re-appeal to the
Financial Aid Director.
Federal financial aid is intended to assist students in making successful progress toward completing an eligible degree or certificate.
Therefore, the STUDENT bears the responsibility of demonstrating progress toward that goal. Determination of Satisfactory
Academic Progress (SAP) is based on cumulative attempted hours and takes into account the student’s full EWC academic record
regardless of whether the student received financial aid funds. The Financial Aid Office is required to look at all previous periods
of enrollment, including concurrent enrollment/dual credit classes taken while in high school, transfer credits, and periods of
Academic Amnesty, no matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.
SATISFACTORY ACADEMIC PROGRESS APPEAL PROCEDURES