Fillable Sandhills Community College Application for Facility Usage (Sandhills Community College)

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Sandhills Community College Application for Facility Usage (Sandhills Community College)

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Sandhills Community College
Application for Facility Usage
The College reserves the right to override previously scheduled, approved events in order to continue the mission of the
College and its educational purposes. Publicity for special events must be approved by the marketing department of the
College and should include official logo. Publicity should be limited and include a contingency plan in the event of a
necessary change or override by College officials. Please make sure you have read and understand the College policy
regarding facility use at www.sandhills.edu.
REQUEST IS HEREBY MADE BY:
Name of Contact:
Date(s) of Event:
Name of Organization (Lessee):
Time(s) of Event:
Contact Phone Number:
Contact Email Address:
Description of Event:
Estimated Attendance:
Open to Public
Remarks:
Yes
No
Classroom ($50
) ______________
Athletic
Field
(
$
25
)
Peterson Dining Commons ($100)
Clement Dining Room ($100)
The signed agreement and rental payment must be received at least ten (10) days prior to the event to secure the requested
date of use. Until this fee is received the event will not be placed on the calendar. Checks are to be made payable to:
Sandhills Community College and remitted to: 3395 Airport Road, Pinehurst, NC 28374, Attention: Administrative
and Business Services.
Facility Fee: $_________ Security Fee: $________ Custodial Fee: $________ Total User Fee: $_________
On behalf of my organization, I certify that I have read the Sandhills Community College “Terms of Agreement for
Facility Usage” and do hereby agree to abide by the terms of this agreement. Upon submission of this application, I
will provide a “Certificate of Liability Coverage” naming Sandhills Community College as additional insured.
(Applicant or Authorized Representative) (Date)
(SCC Authorized Representative) (Date)
Certificate of Insurance Attached
Yes No
Fee Paid: $ ____________Received: ____________________
Date Provided:
Copies of completed form should be sent electronically to: Director of Facilities,
Administrative Assistant Physical Plant,
Director of Campus Police, SCC Switchboard, Administrative Assistant Business and Administrative
Services
am
pm
am
pm
to
TERMS OF AGREEMENT FOR FACILITY USAGE:
1.
All activities must have appropriate adult supervision. The Lessee agrees and will be responsible for any damages
to the building done by Lessee, his agents, assigns or participants in any activity sponsored, controlled, organized
by the Lessee or for activities over which he has control and for which purpose the space was leased. Facilities
must be left in the same working order in which they were found and all furniture must be returned to its proper
location. Infractions may result in Lessee being denied future requests.
2.
The Lessee will save and hold harmless Sandhills Community College from all claims, including defense and
other costs, for any incident or occurrence which causes bodily injury or property damage including death
arising out of the Lessee’s use and or occupancy of the leased premises.
3.
Lessee will carry at his own expense a policy of General Liability insurance in amounts no less than $300,000
bodily injury and $100,000 property damage. A certificate of insurance naming Sandhills Community College
as additional insured verifying coverage is to be supplied and in the hands of Sandhills Community College at the
time the application is submitted.
4.
Lessee’s supplies and materials used in conjunction with event must be removed at the conclusion of the event.
Those items not removed shall be disposed of by Sandhills Community College. Sandhills Community College
will assume no responsibility for these items before, during, or after the event.
5.
The use of pyrotechnics, open flames, and fogging equipment is strictly prohibited.
6.
A mutual waiver of subrogation agreement is made as part of this Agreement as follows: Both the Lessee and
Sandhills Community College do hereby mutually agree that to the extent permitted by the insurance of each
party, each waives rights of subrogation against each other for damage caused by fire or other casualty covered
by insurance, to the extent that insurance pays the claims made.
7.
The Lessee agrees that its use will be orderly and that all laws of North Carolina and all policies of Sandhills
Community College will be fully complied with. These include, but are not limited to:
•
No weapons on campus.
•
No drugs or controlled substances on campus.
•
No alcoholic beverages will be sold or consumed on campus.
•
The use of tobacco substances is not allowed on campus except in designated areas.
8.
The Lessee may not assign this Agreement or sublet any part of said premises without the written consent of
Sandhills Community College.
9.
If the Lessee violates any of the covenants of this Agreement, Sandhills Community College may, without notice
to Lessee, terminate the Agreement and retake possession of the premises. In the event the Lessee violates
conditions of this Agreement, Lessee fees will be forfeited.
10. No alternations are to be made to school property without written consent of the Executive Vice President of
Sandhills Community College. Rental of facilities does not include the use of College equipment.
11.
FOOD and BEVERAGES are NOT permitted in any classroom.
12 When inclement weather forces the closing of the College, all facilities, including grounds, will also be closed.
Because of safety issues, any event scheduled during closure of the College must be cancelled. We will gladly
reschedule any event affected by this closure or refund your user fees in full.
13. The Lessee agrees to reimburse the College for employment of a sufficient number (as deemed necessary by
the Executive Vice President at his/her sole discretion) of duly authorized law enforcement officers for the
purpose of maintaining order, protecting the public and school property, and enforcing regulations and laws
of the state of North Carolina, or to provide additional, sufficient security as deemed necessary by the
Executive Vice President. (See Fee Schedule)
14. Parking will be permitted only in areas designated for such use. Parking will not be permitted on grassed
and landscaped areas.
Sunday: CLOSED (with the exception of the Athletic Field)
Security: $25/hr per security officer
FACILITY USAGE POLICY
Permission may be granted for the use of college facilities and grounds by non-profit groups and organizations when the
requested use is for meetings and activities of an educational, cultural, or service nature and when space is available.
Organizations wishing to use college facilities and grounds must submit an Application for Facility Usage. Facility requests
are not in force until signed by the Lessee, accepted and signed by the Executive Vice President. The College will work
with non-profit and formalized community groups such as governmental agencies and community service organizations for
non-regular meetings, seminars, etc. on a case-by-case basis. However, the College cannot accommodate banquet-style
events, fundraisers, or for-profit ventures. Events involving setups and cleanups are subject to custodial/security
fees.
HOURS:
Mon-Th: 8:00am to 10:00pm
Friday: 8:00am to 9:00pm
Saturday: 8:00am to 6:00pm
Sunday: CLOSED (with the exception of the Athletic Field)
FEE SCHEDULE (if applicable):
Security:
Custodial:
$25/hr p
er security officer
$25/hr per custodian
Classroom: $50
Peterson Dining Commons: $100
Clement Dining Room: $100
Athletic Field: $25
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Completed 26 July 2020

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