Terms and Conditions
Eligibility Limitations:
Title Companies: Title companies must record at least 50 documents per month to be eligible for a charge account. Accounts with
no activity for two consecutive months will be deactivated unless otherwise approved.
Government Accounts: Governmental entities must require invoicing prior to issuing warrants to be eligible for account set up.
Credit Rating:
By signing this agreement, customer authorizes, understands and agrees that the County may review customers credit history prior
to entering into this agreement or at any other time during the term of this agreement or at any other time during the term of this
agreement for purpose of determining of determining eligibility for extension of credit or collecting a debt owned hereunder.
Account Information and Fees:
Setup fee:
A $125.00 fee is required at the time of setup of an account.
Update fee:
A $15.00 fee is charged for each revision made to an existing account.
Gov’t fee:
All account fees are waived for government accounts
Account Approval:
Charge Account Agreements are subject to approval by the Deputy Recorder
Account number: Upon approval of the Charge Account Request Form, San Bernardino County Recorder’s Fiscal staff will
notify the customer in writing when a charge account number has been established. Please reference this
account number on future correspondence to ensure the prompt and correct processing of service
requests.
Account Update: Changes to an account must be authorized by the originating agency, by completing and submitting a
New/Revised Charge Account Request Form with the appropriate fee. The Recorder’s fiscal staff will
notify the customer in writing when the updates have been completed.
Account Denial:
The Recorder’s Office fiscal staff will notify the customer in writing if a charge account is denied.
For your protection and ours, customers are required to submit a Charge Authorization Form with each service request. This form
will be used to verify that users have been properly authorized to charge against the account. The form can be accessed on the ARC
website at http://www.sbcounty.gov/arc, "Forms" tab, "Recorder Forms", "Charge Account Authorization Form".
San Bernardino County
Recorder-Clerk
Charge Account Request Form
Charge Authorization:
Service Companies:
If you choose to use a service company, they will be receiving the confirmation information and ensuring confirmations are
forwarded to the title company. They will be responsible for answering any recording or billing questions and submitting payments
to the County of San Bernardino Recorder.
Pricing:
Charges for services provided by San Bernardino County Recorder, County Clerk and Historical Archives shall be set forth in a
written price schedule. The price schedule is available on the ARC website http://www.sbcounty.gov/arc, "Fees" tab, "County
Recorder-Clerk Fee Schedule".
Billing and Payment Terms:
Title Companies:
Payment is due 24 hours from the receipt of invoice or 3 business days after the transaction date.
Other Accounts: Government and Image customers will be billed at the end of each month. Payment is due 30 days from
the date of invoice.
Late payments: You will be notified of any overdue balance either by phone or by fax. This notice will indicate, the
details of the delinquency and our fiscal staff’s contact information. Please be aware that overdue invoices
may result in the temporary suspension of a charge account. Also, be sure to keep confirmations of each
EFT that you initiate in case there are any discrepancies with receiving your payment.
01/08/20
