3 | P a g e
Students passing a course at mid-term is eligible to receive an incomplete “I” grade. Normal
guidelines for “I” grade completion state work must be completed six weeks into the
consecutive full semester. This requirement will be waived. Any student requesting an
incomplete “I” grade will have until December 16, 2020 to complete all necessary coursework.
Students who desire to receive an “I” grade must make the request of their instructor. The
instructor will then complete the Incomplete Grade paperwork (See Attachment B) which
details the remaining assignments the student must complete. The form is then submitted to
the registrar’s office. The Incomplete Grade paperwork is an electronic form which can be
completed and submitted by email to the Registrar’s Office. The course will appear on the
transcript with a grade of “I” until the course work is completed, and the instructor submits the
“Change of Grade” (See Attachment C) form with the appropriate letter grade. The form
makes it clear that it is the student’s responsibility to satisfy all requirements for changing the
“I” grade to a satisfactory permanent grade, and should this not be done, the “I” grade will
automatically become an “F” on the transcript.
Deadline for submission of request to receive an “I” grade is Thursday, April 30, 2020,
the last day of classes and before final exams.
To provide additional flexibilities for students, students may request a Pass/Fail option (See
Attachment D) which will be recorded on the transcript as “P” or “F”. As with the “W” and
“I” grades, students are strongly encouraged to seek consultation with their Advisors,
Department Chairs and Divisional Deans before selecting this option. The Pass grade is
reserved for final grades of “C” or better, with the exception of programs where a “D” grade
is acceptable for the particular course.
A Pass/Fail course has zero quality points. This grading structure does not raise or lower the
grade point average. However, this grading structure can have an impact on certain types of
financial aid. Students considering this option should speak to their appropriate financial aid
advisor. Students are strongly encouraged to seek consultation with their Advisors, Department
Chairs and Divisional Deans before selecting this option.
Deadline for submission of request for a Pass/Fail is Monday June 1, 2020.
Once students receive their final grades, they may decide to drop a course. To drop a course,
students will need to make an electronic request (See Attachment E). The request will be
forwarded to the appropriate department chair. After the department chair discusses the
decision with the student, if approved, the request will be forwarded to the appropriate dean
for final approval. The form will be routed to the Registrar’s Office. The course will appear
on the transcript with the “W” designation.
Deadline for submission of request to drop a course is Monday June 1, 2020.
Once students review their final grades, students may make the decision to keep an assigned
grade for the course. If so, the student will not be required to perform any action. Students are
strongly encouraged to seek consultation with their Advisors, Department Chairs and
Divisional Deans before selecting this option.