Fillable SUNY PLATTSBURGH FACILITY RESERVATION FORM - THEATRES A (State University of New York at Plattsburgh)

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SUNY PLATTSBURGH FACILITY RESERVATION FORM - THEATRES A (State University of New York at Plattsburgh)

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Reservation No.
SUNY PLATTSBURGH FACILITY RESERVATION FORM - THEATRES
A completed form must be submitted by college organizations or affiliates 20 business days prior to the event when college
facilities or grounds are to be used (non-college organizations apply through College Auxiliary Services – 564-2310). Events
will be approved and recorded only upon proper completion of this form.
Contact & Event Information:
Nature/Title of Program:
Today’s Date:
Sponsoring Organization: Advisor:
Billing Office/Address:
Application Filed By: Phone: Email:
On-Site Contact: Phone: Email:
Artist/Talent/Agency: Phone: Email:
Venue & Ticket Information:
Giltz Auditorium
- Capacity 789 (634 floor, 155 balcony). Do you require the use of the balcony? Yes No
Krinovitz Recital Hall - Capacity 152 Krinovitz as a Green Room for Giltz (large events only)? Yes No
Hartman Theatre - Capacity 408 (324 center, 84 sides)
Other:
Is this a ticketed event?
No
Yes
If so, are they assigned seats?
Will you have programs?
No
Yes
(Giltz & Hartman Only) Do you require use of the Box Office? No Yes
Do you or the artist grant permission to record (audio/video) your event? No Yes
What is your “Late Arrival Policy?” During applause Not at all At any time
Do you require reserved seats in the auditorium? If so, how many and where?
Open to: Members Only
Campus
Public
Est. Attendance:
Moving Crew Set-Up:
Yes No
Admission: Pre-sale -
Students
$
Faculty/Staff
$
$
No Charge
Tickets At The Door -
Students
$
Faculty/Staff
$
$
Occupancy: (Please be sure to indicate AM/PM)
Day & Date of Event: Event Start Time: Duration of Event:
Intermission?
No Yes
Length?
min.
Reserve Venue Time:
*Set up prior to Event:
From:
To:
Date:
Other:
Green Room for Event:
From:
To:
Date:
Other:
*Rehearsal at Venue:
From:
To:
Date:
Other:
*Rehearsal at Venue:
From:
To:
Date:
Other:
*Dress Rehearsal:
From:
To:
Date:
Other:
*NOTE: All preparations (set-ups, rehearsals, and equipment tests) must be completed 30 minutes prior to “Event Start Time.”
Auditorium opens to public 20 minutes to show time.
Notes:
Equipment:
Audio
Video
Furniture
Additional Equip. Requests:
Microphones: # needed: DVD Player No Yes
Do you require a Speaker’s
Podium and Mic?
Purpose/Location:
VHS Player
No Yes
Powerpoint No Yes No Yes
Digital Projector
No Yes
Playback:
No Yes
All other chairs, tables,
etc… are to be arranged by
applicant with the moving
crew (M&O) x5027
Format:
CD MP3 USB Drive
Unexpected requests will be managed only as time and resources allow.
IMPORTANT NOTICES:
- For special room set-ups, furniture arrangements, stages, etc. indicate below, complete the
Facilities Set-Up Request Form (available at the College Center Office), or call 564-5027.
- For food service, contact Chartwells at 564-2229.
- For security personnel, contact University Police at 564-2022.
- Personnel of the SUNY Plattsburgh Technical Production Crew are required to be present for all
events, performances, and rehearsals.
- Fee Structure:
o On campus groups are responsible only for the payroll of the personnel managing the
auditorium and technical equipment
o Off campus groups are responsible for personnel charges, facility rentals, and
equipment rentals
- No food or drink is permitted in the venue at any time.
- Additional classrooms for green room use at Giltz Auditorium must be reserved through the
Registrar’s Office at 564-5108
o Hawkins Hall Rooms 135, 137, 141, and 143 are located behind the backstage entrance.
- For further rules and regulations, please see the Conditions of Use and Occupancy for
Performing Arts Venues at SUNY Plattsburgh
- This form must be returned to the following persons for approval:
o For Giltz Auditorium & Krinovitz Recital Hall: Taylor Sullivan
taylor.sullivan@plattsburgh.edu
, Clinton Dining Hall, C.A.S., 564-2310
o For Hartman Theatre: Karen Parrotte
parrotk@plattsburgh.edu
, Myers Fine Arts 220, 564-2180
After the date and venue have been secured, immediately contact your Production Manager - Barry Brown.
Barry is responsible for the staffing, operations and management of both venue and event. It is with him that
you will solidify the details of your event. Office: Myers Fine Arts 122A, Phone: 564-2322
I have filled this form out to my best ability and reviewed the important notices:
E-Signature:
Date:
Goal: A transparent process leading to a successful performance. Thorough completion of this form will facilitate the
dissemination of sufficient and accurate information ensuring appropriate allocation of equipment and personnel.
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SUNY PLATTSBURGH FACILITY RESERVATION FORM - THEATRES A (State University of New York at Plattsburgh)

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Completed 27 August 2020

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