SUB-FORM-01 Updated 1 April 2019 Page 1 of 4
SUB-FORM-01
Thesis Submission and Release Form
JCU Graduate Research School (GRS)
This form is to be submitted to the Graduate Research School with your Higher Degree by Research thesis
for examination and is required before the research thesis can be sent for examination.
In completing and signing this form you are indicating that you have been truthful in all responses and
that all information provided by you is correct to the best of your knowledge.
Candidate’s Details
First /Given Name:
Surname / Family Name:
Student ID:
Email Address:
Thesis Title:
ORCID:
Degree:
Masters PhD Professional
Doctorate
PhD by Prior
Publication
College:
50 Word Abstract
A 50 word abstract is required when you submit your thesis for examination and must be included below.
The abstract is included on your Graduation Statement and may be also read out (for research
doctorates) if you attend the Graduation Ceremony. In writing your abstract please remember that most
members of the audience know nothing about your work or about
the research process so avoid
technical jargon. Your abstract should be written in the active voice and must be no more than 50 words.
A good model comprises three sentences along the following lines:
What you did;
What you found;
The significance of what you found out.
Hypothetical examples follow:
Joan Smith studied the Atherton Ringtail Possum. She found that this species occurs only in high altitude
rainforests in the Wet Tropics and that it feeds on the leaves of single species of trees with a very restricted
distribution. Conservation agencies are using her results in developing a recovery plan for this
endangered species.
John Jones investigated the vulnerability of household residents in the greater Townsville region to
tropical cyclone and storm surge hazards. He found that both vulnerability and community awareness
varied significantly amongst townships and communities. Emergency services in North Queensland are
using the results of his study.
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Research Data Storage and Release
Original data should be retained in the College in which they were generated. Data should be held
for as long as readers of the thesis or publications might reasonably expect to be able to raise
questions that require reference to it. Data should be stored for at least 5 years. Where it is impossible
or impracticable to hold data, a written indication of the location of the data, or key information
regarding its location (e.g. the way in which it was called up from a limited access database) must be
kept in the College. More information is available at Research Data: Storage & Management at JCU.
All data sets which do not have restrictions due to commercial, confidentiality or other reasons should
be made publicly available via the JCU Tropical Data Hub. Data and primary materials, such as lab
books, must be accounted for and arrangements made regarding their storage, access and disposal
in accordance with University, Government and Ethics requirements. When submitting the final copy of
your thesis to the JCU Library links to Tropical Data Hub records should be included in the thesis rather
than presenting the data in an appendix in the thesis.
Please indicate below how your data and primary materials have been stored and released or attach
a completed Data Management Plan to this form.
Type of Material/Data
(e.g. lab books, data set)
Where and how stored
(e.g. with Primary Advisor, College Repository, on Tropical Data Hub)
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Thesis Preparation
All items under this heading must be completed.
I have prepared my thesis as outlined in the HDR Thesis Preparation Guidelines.
I have included a Statement on the Contribution of Others, including financial and editorial help
(see HDR Thesis Preparation Guidelines).
I have read and understood the Intellectual Property Policy, in particular Section 4: Ownership
and Assignment of Intellectual Property Students, and the University’s Copyright Policy.
I declare that this thesis is my own work and has not been submitted in any form for another
degree or diploma at any university or other institution of tertiary education. Information derived
from the published or unpublished work of others has been acknowledged in the text and a list of
references is given.
I declare that this thesis contains no material which infringes the copyright of any other person. I
have obtained permission from the copyright owners to use third-party copyright material
reproduced in the thesis (e.g. photos or other images, tables, maps, diagrams, quotes or other
blocks of text, questionnaires, unpublished letters or emails), or to use any of my own published
work (e.g. journal articles) in which the copyright is held by another party (e.g. publisher, co-
author). Any permission statements from copyright owners are in an appendix to both the print
and electronic copies of the thesis.
I have made my Advisory Panel and the Graduate Research School aware of any agreements
or contracts which will impact on the examination of my thesis (e.g. confidentiality clauses for
examiners)
I will provide with this form a final electronic copy of the thesis for examination in word and pdf
format to my Primary Advisor and my College’s HDR Academic Services Officer.
I agree to my examiner reports being used anonymously for Quality Assurance and training
purposes
I have submitted a final report to the Ethics Officer if the research within my thesis required ethics
approval.
I declare that I will provide a final electronic pdf copy of my thesis to the James Cook University
Library which is an accurate copy of the thesis post-examination and corrections. I understand
that this copy is for deposit in the institutional repository ResearchOnline@JCU, and I have read
the Copyright information for repository users.
I grant the University a permanent non-exclusive licence to store, display or copy any or all of the
thesis, in all forms of media, for use within the University, and to make the thesis freely available
online to other persons or organisations
OR
I wish for this work to be embargoed for _____ months** (up to 12) after which I grant the
University a permanent non-exclusive licence to store, display or copy any or all of the thesis, in
all forms of media, for use within the University, and to make the thesis freely available online to
other persons or organisations.
The reason for the embargo is:
□ Cultural □ Commercial □ Legal Other_____________________________
OR
I wish for this work to be embargoed for greater than 12 months**. A letter outlining the reasons
for a request to embargo the work for greater than 12 months will be attached to and submitted
with this form.
Candidate’s Signature
Signature: Date:
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Dean Graduate Research approval for embargo for greater than 12 months
Signature:
Date:
Students granted an embargo exemption are still required to deposit the whole of their thesis in digital
format with the University Library and are required to prepare an extended 1000 to 2000 word abstract
for inclusion in ResearchOnline@JCU and to get formal permission to take this option. A letter outlining
the reasons for a request to embargo the work for greater than 12 months must be attached to and
submitted with this form for approval by the Dean, Graduate Research.
Please check procedures for lodgement of your thesis in the Library with your College office.
**I understand that the embargo period will commence from the day that the Library receives the final
version of my thesis (i.e. post-examination/review/corrections).
What to do next
Once you have completed all sections of this form above this page and have signed above, please
give this form to your Primary Advisor for Advisory approval
Advisory Panel Certification
Advisor’s Recommendation (to be completed by Primary and Secondary Advisors)
We do hereby certify that the candidate’s work, including the thesis, has been completed to
our satisfaction and that the thesis is in a format and of an editorial standard recognised by the
College as appropriate for examination.
We have concerns about the standard of the thesis and have contacted the candidate
regarding these concerns. We have attached the correspondence with the candidate to this
form, the candidate’s response and a statement regarding our concerns about the standard of
the thesis for examination.
We have viewed the iThenticate report and are happy with the result.
Primary Advisor
Name: Signature: Date:
Secondary
Name: Signature: Date:
Additional Advisors including Advisor Mentor
Name: Signature: Date:
Name: Signature: Date:
Once the Advisory Panel has signed this section and attached any required documentation, please
forward to the College Academic Services Officer for College Dean or nominee approval.
College Dean (or nominee)
Name: Signature: Date:
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