PO Box 2408
Columbia, SC 29202
student financial services
Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas –
Cumulative GPA, Hours Earned, and Maximum Time Limit – to be eligible for financial aid. It is the student’s
responsibility to stay informed of the college’s SAP Standards and to monitor his/her own progress. MTC
evaluates each student’s progress at the end of each semester. In some cases, a student’s failure to remain
in compliance with one or more areas of SAP is due to events totally beyond the student’s control. If such
“extenuating circumstances” can be documented for the specific term(s) when the deficiencies occurred, the
student may submit a completed SAP appeal, along with all required documentation. Students will receive
notification of all appeal decisions by MyMTC email. All appeal decisions are final and will not be reviewed unless
additional documentation not included with the original appeal is submitted within 14 calendar days of the appeal
denial notification. A student may only appeal three times throughout his or her academic career at MTC.
Appeals will only be considered for extreme cases, including but not limited to:
1. A death in the student’s immediate family, such as parents, grandparents, or siblings. A copy of the
obituary, death certificate, and proof of relationship must be submitted.
2. Mitigating circumstances including, but not limited to, the student’s medical condition, hospitalization,
documented emotional distress, or other situations beyond the student’s control. A letter from the treating
physician, counselor, or therapist is required. Proof of hospitalization may be submitted in lieu of a
doctor’s statement.
3. A student missing class to care for a dependent must have missed two or more scheduled classes or
one exam and provide documentation from the treating physician that the student needed to be there
to provide care for the dependent (parent, spouse, or child).
4. Physical or mental abuse may be substantiated with documentation from a qualified third party such as a
minister, therapist, or police reports. (All documentation must be on official letterhead.)
5. A change in work hours, if the change in schedule was initiated by the employer after the term began,
and this information is substantiated by the employer on company letterhead.
Appeals may not be granted under the following circumstances:
1. Student withdrew to avoid failing the course.
2. Student withdrew or failed due to working too many hours.
3. Death or illness of friends.
4. Several semesters of low unsuccessful grades because of an on-going situation.
5. A student enrolled in a certificate, diploma, or degree program and has previously attempted the
equivalent of 180 credit hours or more.
6. Student is on an approved appeal and changes his/her program of study.
Required documentation to be provided by student – All responses should be typed on a separate sheet of
paper and attached to the appeal.
If you have failed to maintain a satisfactory grade point average (2.0) and/or meet the minimum credit hour
pace requirement (67%), please answer the following questions. Be specific and concise in your explanation
and focus your attention on the academic terms in which you did not meet the requirements for satisfactory
academic progress.
PO Box 2408
Columbia, SC 29202
1. Explain in detail the nature of your difficulty. Indicate reasons such as academic, medical, emotional, etc.
Include all appropriate information and documentation.
2. State why you believe it is possible for you to improve upon your past academic performance and what
corrective action you have taken.
If you have failed to complete your degree within the allotted time frame (150%), please answer the following
questions. Be specific and concise in your explanation.
Why has it taken more than the allotted time to complete your degree?
Examples of documentation, which might be used to support an appeal, include, but are not limited to the
Medical documentation pertaining to the time period in question and indicating that the student was unable
to perform normal school-related activities;
> Documents from a counselor, therapist, or social worker relating to emotional or family difficulties, which
affected the student’s performance;
> Police reports of incidents in which the student was the victim of a crime; or
> Documentation from a student’s employer explaining work-related difficulties.
Please note that all documentation should include the student’s name and relate to the specific period of time
during which the student’s academic performance was affected. It is important that the documentation is as
explicit as possible in detailing the student’s problem and how it affected his/her academic performance. In
the appeal letter, the student should explain why he/she believes that these difficulties will not impact his/her
performance in the future.
Additional information regarding SAP policy and procedures is available on the Student Financial Services
website under Satisfactory Academic Progress.
The inclusion of the documentation as outlined above does not guarantee that an appeal will be approved. Each
case must be considered individually. In general, appeals for subsequent terms cannot be granted based on the
same circumstance. Once all necessary items are received, appeals are considered and a reply will be issued as
quickly as possible.
Note: If you have a balance due on your account, submission of an appeal does not provide financial aid
coverage. Your classes may be dropped for nonpayment if your appeal is denied or not approved.
PO Box 2408
Columbia, SC 29202
student financial services
Read the student instructions first. Complete sections 1 and 2 of this form and return to the Student
Financial Services Office at either the Airport, Beltline, or Northeast campus.
Name: MTC ID:
Mailing Address:
Major/Program of Study: Telephone Number:
Projected MTC Graduation Date:
150% – explain why you have exceeded the number of credits required for your program of study.
GPA – explain why you do not have a minimum cumulative GPA of 2.0.
67% – explain why you completed less than 67% of all classes attempted at MTC.
On a separate sheet of paper, please explain in detail why you have not done well academically
or exceeded maximum time limit for your program of study. See “Student Instructions” for specific
information that should be submitted with your appeal.
I certify that the information in this appeal is true and complete to the best of my knowledge. I
further acknowledge that I have read and understand the SAP Appeal instructions provided with
this form.
Student Signature Date
Evaluation must be attached to this form.
Print your Program Evaluation from MyMTC online.
1. From the MTC home page (midlandstech.edu) click on MyMTC.
2. Select Log In located in the upper-right-hand corner. Log in using your Username and Password.
3. Select Program Evaluation under Academic Profile.
4. Select your Active Program and include “all” work.
5. Print the evaluation and attach it to this form.
6. Are you pursuing a second degree? Yes No
7. Have you completed a degree? Yes No
8. If yes, what program? Date of Completion
1st Appeal 2nd Appeal 3rd and Final Appeal
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