Fill - Free fillable STUDENT AND FACULTY GUIDE TO INTERNSHIPS (West Virginia Wesleyan College) PDF form

Revised November 2019

STUDENT AND FACULTY GUIDE TO INTERNSHIPS

Individualized Instruction is a part of Wesleyan’s academic program, directed by the Office of Academic Services.

All individualized instruction is an agreement, a “contract” between student, faculty member and in the case of

internships, a site supervisor, to complete specified learning and work tasks for academic credit. This contract

establishes learning outcomes, a plan to accomplish those outcomes and the method of evaluation by which the

sponsoring faculty member evaluates those outcomes.

An INTERNSHIP is an individualized learning experience which allows students to apply what they have learned in a

setting outside the classroom. Internships are conducted in a professional or work setting, an “on the job” training

situation. They vary in hours of credit and may be paid or unpaid.

The advantages of internships include gaining pre-professional experience and job contacts, creating a personalized

academic program, taking the initiative for one’s own education, encouraging innovative teaching and learning,

developing behavior patterns necessary for success in the work world, and linking practical knowledge with the goals of

a liberal education.

REQUIREMENTS

1. The student must have sophomore standing.

2. A minimum GPA of 2.5

3. Internships must justify academic credit. An internship must be a learning alternative to the classroom, not just

work.

4. Retroactive credit is not possible, and will not be applied.

5. The completed Application for Internships should be submitted to the Academic Services Office prior to

registration for the semester in which it is to occur but absolutely no later than the last day of add/drop. Late

submissions will require written justification and approval of the Admission and Academic Standing Council.

6. Any internship site that requires an Affiliation/Articulation Agreement must be submitted to the Registrar’s

Office/Academic Services two weeks prior to registration of classes. This document will be reviewed by the

Academic Services Registrar and the Experiential Learning Coordinator before any agreement is approved or an

agreement is made.

7. All individualized instruction experiences shall be for at least one credit, and no single internship may exceed six

(6) credit hours without the approval of the Dean of the Faculty.

8. No more than 15 hours of Individualized Instruction (internships, directed study, and independent study) shall

be applied toward graduation.

9. Internships must be in the student’s major or minor, with the exception of one three-hour exploratory

internship which may be taken outside the student’s major or minor.

10. Volunteer/community service that satisfies requirements for scholarship funds cannot be considered

individualized instruction or internships.

11. Any internship of four or more academic credits requires a more intensive research structure or significant

project included in the learning contract’s evaluation methods.

12.

13. Waiver of any of the above requirements is under the discretion of the Dean of the Faculty.

STEPS FOR DEVELOPING AN INTERNSHIP

1. Communicate with the faculty sponsor to discuss the possibility of an internship.

2. Communicate with the site supervisor to discuss the specifics of the internship.

Revised November 2019

3. Draft a preliminary proposal of the internship, establishing clear learning outcomes and methods of evaluating

those outcomes.

4. With the help of the faculty sponsor, complete the plan of study. The form must be typed or word-processed and

free from spelling and grammatical errors.

5. Secure all necessary signatures. Forms without appropriate signatures will not be accepted by the Registrar’s

Office/Academic Services or the Experiential Learning Coordinator. It is the responsibility of the student. Plan

accordingly with application submission deadlines.

6. Enroll in the appropriate number of hours for the internship under INDP 201.

7. Submit the forms to the Experiential Learning Coordinator and Academic Services. It will be reviewed by the

Academic Services Registrar; it may be returned for revision or approved as submitted.

8. Copies of the approved form will be provided to the student, faculty sponsor, experiential learning coordinator,

and the site supervisor. The original will be filed in the Registrar’s Office/Academic Services.

HOW TO WRITE YOUR INDIVIDUALIZED INSTRUCTION OR INTERNSHIP CONTRACT

NEW!

Faculty sponsors may include a section in their course syllabi with site-specific responsibilities or outcomes and a space

for the site supervisor’s signature of approval. The syllabi must indicate an appropriate course catalog number in

tandem with the internship application form. A general internship position description from the site must be submitted

with a syllabus. If the faculty sponsor chooses not to utilize a syllabus, a student must provide a contract as described

below. Note, this document does not have to be written in the format of scholarly learning outcomes, so long as it is

cohesive, organized, and clear. A template of this contract may be found at the end of this packet and the explanation of

sections is given here.

Learning Outcomes

Learning outcomes give direction to the course or study. They should be precisely stated and reasonable in number,

with a minimum of four. They may include cognitive (knowledge), affective (attitudinal, emotional or valuing behaviors)

and psychomotor (physical) skills.

These outcomes should state unambiguously what the student intends to accomplish. They should identify the

competency or skills expected at the completion of the course or internship. Outcomes are commonly phrased as “to

describe, or explain, to solve, to construct, to define, to classify, to compose, to design, to identify, to analyze, to

discover.” “To learn” or “to understand” is not an objective, but the means to achieve it.

Examples:

Incorrect - - to learn about graphic design in a professional business setting.

Correct - - To be able to develop professional graphic design projects for a business client.

Incorrect - - to know how to write a grant proposal.

Correct - - To be able to utilize technical terminology and gather statistics and facts that are necessary for the

appropriate completion and submission of a grant proposal.

Learning Methods and Materials

These should be consistent with the outcomes. They may be texts, equipment, periodicals, software, manuals, travel,

reading lists, research guides, projects, or trips to laboratories or libraries.

Evaluation Methods

Revised November 2019

The student and faculty sponsor and site supervisor must have a clear understanding of how each completed objective

will be evaluated and a grade determined. Exams, essays, research papers, reports, self-studies, demonstrations,

presentations, job diaries, software or computer programs, creative projects and other methods can be used to

document the learning accomplished. Significant projects are required for any 4+ credit internships.

CREDIT

Academic credit will depend on the learning experience as compared to a typical college class. More credit requires

more work, more evaluation.

In the case of an internship, the rule of thumb is one hour of internship = 35-40 hours of participation or work “on the

job.” The maximum number of credits for one internship is six.

Credit is, however, never for time spent, but for goals achieved.

We hope your contract or internship experience is a gratifying one!

RESPONSIBILITIES

The Student will:

 Achieve all learning outcomes to the best of his/her ability.

 Notify the Academic Services Registrar of the need to terminate/change the contract.

 Maintain standards of professional excellence: promptness, initiative, dependability.

 Complete and return all forms and assignments due the faculty sponsor, the site supervisor, and experiential

learning coordinator.

 Provide a record of hours completed with the faculty sponsor. Failure to provide time record and other

supplemental assignments could result in a failing grade.

 Contact the experiential learning coordinator in the Student Success Center (ssc@wvwc.edu) or Academic

Services (registrar@wvwc.edu) if there is an issue or concern that arises during the internship experience.

The Faculty Sponsor will:

 Review the student’s proposal, and in consultation with the student, establish learning outcomes and methods

of evaluations.

 Maintain contact with the experiential learning coordinator, and consider the site supervisor’s written

evaluation in determining a final grade.

 Internships of six hours require that the faculty sponsor check on the student’s progress at least bi-weekly

during the internship. This may be through the student, experiential learning coordinator, and/or site

supervisor.

 Make a final evaluation of the student’s performance and submit this grade to the Registrar upon review of the

site supervisor’s evaluation.

The Site Supervisor will:

 Assist in preparation of the internship by clarifying the duties of the position and the qualifications required and

orient the student to company or agency policy and methods of operation.

 Assume direction of the student while she/he is on the internship, providing supervision in performance of the

tasks described in the agreement.

 Provide post-internship evaluation for the student, experiential learning coordinator, and the faculty sponsor.

 Refer to the approval memo and contact the experiential learning coordinator in the Student Success Center

(ssc@wvwc.edu) or Academic Services (registrar@wvwc.edu) if there is an issue or concern that arises during

the internship experience.

The Office of Academic Services will:

 Keep all records related to the student’s internship.

Revised November 2019

 Provide assistance in solving problems related to the successful completion of the course of study or internship.

 Clarify the relationship between classroom and individualized learning and assist the student in creating a

meaningful internship.

The Experiential Learning Coordinator will:

 Act as a liaison between WV Wesleyan, student, faculty, site supervisor/employing agency.

 Provide assistance in solving problems related to the successful completion of the course of study or internship.

 Be accessible to the faculty sponsor and student regarding the progress, performance, and overall evaluation of

the internship.

 Provide a mechanism of communication with the site, should any issue or concern arise during the internship.

The College:

 West Virginia Wesleyan College is committed to providing an environment that is free from all forms of

discrimination on the basis of sex/gender and offers many resources to students, faculty, and staff to address

concerns and promote a campus culture of respect. We extend this support to students completing internship

experiences beyond campus. Please contact the Title IX Coordinator (titleix@wvwc.edu) or a responsible

employee of the College, such as Academic Services or Student Success Center staff, should a concern arise

during an internship.

Revised November 2019

DATA SHEET – Individualized Instruction and Internships

West Virginia Wesleyan College

Date _______________

Title of Internship __________________________________________________________________________________

Contract Period From: ____________________________ To: ____________________________ Year: _______________

(Month Date) (Month Date)

Student Name: _________________________________________________________________ Student #: __________

Number of Cumulative Hours Earned: _______________ Major(s): ___________________________________________

Minor(s): __________________________________________________

College Address ___________________________________________ Box # __________ Phone ____________________

Mailing Address During Internship Period (if not above):

__________________________________________________________________________________________

__________________________________________ Email: ____________________________

INTERNSHIP PLACEMENT:

Name of Company or Agency: __________________________________________________________________

Address of Company or Agency: ____________________________________________________________________

Site Supervisor: ______________________________________ Phone _______________ Email ____________________

Faculty Sponsor: ____________________________________ Box # _______________ Email ____________________

ACADEMIC RECORD AND CREDIT INFORMATION:

Credits to be Earned _______________ Indicate Level Undergraduate Graduate

If this is a directed study (catalog course), give code and # _________________________.

Note: Failure to indicate appropriate course number may result in credit not aligning with preferred course. Consult with faculty sponsor to ensure

correct code.

If this is an independent study, indicate level of course (100, 200, 300, etc.) ______________.

I wish these hours of Independent Study/Directed Study/Internship to be applied to my academic record as credits in:

Major: __________ Minor: __________ Exploratory: __________ (outside major/minor--three hour limit)

SIGNATURES: (Note, all signatories must review internship contract prior to granting approval.)

Student: __________________________________________________________________________Date: ___________

Faculty Sponsor: ___________________________________________________________________ Date: ___________

Site Supervisor: ___________________________________________________________________ Date: ___________

School Director: ____________________________________________________________________Date: ___________

Experiential Learning Coordinator (undergrads only): ______________________________________Date: ___________

Academic Services Registrar: ________________________________________________________ Date: ___________

(Undergraduates, please submit this complete form to the Experiential Learning Coordinator in the Student Success Center. It will be submitted to

Academic Services for final approval after that time.)

Revised November 2019

INTERNSHIP LEARNING CONTRACT TEMPLATE

SEE GUIDE ABOVE FOR DIRECTIONS

MUST BE TYPED

Learning Outcomes (minimum of 4, please attach any additional outcomes):

1) ____________________________________________________________________________________

____________________________________________________________________________________

2) ____________________________________________________________________________________

____________________________________________________________________________________

3) ____________________________________________________________________________________

____________________________________________________________________________________

4) ____________________________________________________________________________________

____________________________________________________________________________________

Learning Materials and Methods:

 ____________________________________________________________________________________

Evaluation Methods:

 ____________________________________________________________________________________

Include initials from the site supervisor and faculty sponsor on the learning contract to indicate it was

reviewed by each.

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