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Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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STATE OF OREGON

COVER PAGE

HIGHER EDUCATION COORDINATING COMMISSION’S

OFFICE OF COMMUNITY COLLEGES & WORKFORCE DEVELOPMENT

OREGON ADULT BASIC SKILLS

WIOA TITLE II ADULT EDUCATION & FAMILY LITERACY

Request for Grant Applications (RFA)

Date of Issue: January 17, 2022 8:00am

Closing Date: March 18, 2022 5:00pm

Single Point of Contact (SPC): Tom Riel

Address:

3225 25th St. SE

City, State, Zip

Salem, OR 97302

Phone (voice)

503-947-2250

E-mail:

tom.e.riel@hecc.oregon.gov

In compliance with the Americans with Disabilities Act, this document is available in alternate

formats such as Braille, large print, audio tape, oral presentation, and computer disk. To request

an alternate format, call the SPC.

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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Section 2: Tuition or Fees:

Will the Applicant collect tuition, fees, or other program income?

___ Yes ____ No

If yes, describe the Applicant’s policy that allows for or recommends the collection of fees,

tuition, or other program income. Local policy must address—

• Why the tuition, fees, or other charges will be implemented, including necessity and

reasonableness;

• The policy and process to reduce adverse effects on economically disadvantaged learners,

including a waiver policy;

• Who will be charged tuition and/or fees and the process the Applicant will follow to assure that

the provisions of the fee structure are applied to all students equitably;

• Sources for other program income;

• How the program income will be spent to support the ABS program and how it will be expended

equitably among program activities; and

• The process the program will follow for the accounting and reporting of program income.

Maximum 100 words

Directions:

Responses to the Grant Narrative prompts should be entered into the fillable text fields.

Review the Notice of Funding Opportunity Section 5.2 for Narrative Scoring Information.

Section 1: General Education Provisions Act (GEPA)

Provide a

statement that your agency will address equity issues identified under the Oregon

Equity Lens.

https://www.oregon.gov/highered/about/Documents/Commission/COMMISSION/2017/08-

August-9-10/4.0d%20Equity%20Lens-reformat.pdf

Maximum 100 words

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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Section 3: Demonstrated Effectiveness. This section references section 3.2 of the Notice of

Funding Opportunity. The eligible applicant must demonstrate effectiveness in serving the target

population(s). (34 CFR Part 463) The HECC will review information below in making this

determination. Applications that do not meet the demonstrated effectiveness criteria as listed in

the NOFO will not be considered in the competitive process. (Federal Requirement)

Average Measurable Skill Gains

Identify your MSGs for each program year and provide an Average MSG for the three years.

Note: If applying as a consortium, all consortium members must address the demonstrated

effectiveness.

Program Name

PY 2018–

2019

PY 2019-

2020

PY 2020-

2021

Average of PY 18, PY19,

and PY20.

For PY19, Identify the following:

_____ % of participants employed in the 2

quarter after exit.

_____ % of participants who attained a secondary diploma or its recognized equivalent

_____ % of participants who transitioned to postsecondary education and training.

Section 4: Partnerships and WIOA Alignment. The questions in this section address components

of Program Considerations #4 & #10 outlined in Section 4.3 of the Notice of Funding Opportunity.

Scoring is outlined in Section 5.2: Application Review and Checklist.

• 4.1 Coordination and Collaboration: Describe the Applicant’s plan for coordination and

collaboration with other resources in the community.

• Include any cooperative arrangements the Applicant has with other agencies, institutions, or

organizations for the delivery of adult education and literacy activities.

• Include the planned coordination efforts with other education, training, and social service

resources in the community, including the Applicant’s organization. (e.g., elementary and

secondary schools, postsecondary educational institutions, local workforce development boards,

one-stop centers, job training programs, and social service agencies, business, industry, labor

organizations, community-based organizations, nonprofit organizations, etc.);

• Discuss how the coordination contributes to the development of career pathways for adult

learners; and

• Note if an identified partner is part of a consortium application (34 CFR 463.22).

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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Maximum 150 words

4.2 One-Stop Partnership: Describe how the Applicant will fulfill one-stop partner responsibilities

(as appropriate), including (WIOA Sec. 121(b)(1)(a); 34 CFR 463.22):

• Providing access through the one-stop delivery system to adult education and literacy activities;

• Using a portion of the funds made available under the Act to maintain the one-stop delivery

system, including payment of the infrastructure costs for the one-stop centers, in accordance

with the methods agreed upon by the Local Board and described in the MOU or the

determination of the Governor regarding State one-stop infrastructure funding;

• Entering into a local memorandum of understanding with the Local Board, relating to the

operations of the one-stop system;

• Participating in the operation of the one-stop system consistent with the terms of the

memorandum of understanding, and the requirements of the Act;

• Providing representation to the local board, leadership team, or other interagency planning

group.

Maximum 150 words

4.3 Alignment with Local Workforce Plan: Describe how the Applicant’s proposed activities and

services respond to the knowledge and skill needs of the workforce as described in the local

workforce plan (34 CFR 463.20).

• Identify the proposed activities and services by the Local Workforce Plan – Knowledge and Skill

Needs.

• Outline the local workforce plan’s vision and goals (as applicable). Then describe the proposed

ABS activities and services that align with them.

• Describe the extent to which the Applicant’s proposed services and activities align with the goals

and vision of the local workforce plan under section 108 of the WIOA (34 CFR 463.20).

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• Describe how the Applicant will provide services in alignment with the strategies of the local

workforce plan (34 CFR 463.20).

• Complete the table by outlining the local workforce plan’s investment strategies (as applicable)

and describe the proposed ABS activities and services that align with them.

Maximum 150 words

Section 5: Past Effectiveness

The questions in this section address components of Program Consideration #3 outlined in Section

4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and

Checklist.

5.1 Complete the chart

Participants with …

PY19

PY20

Gains in Reading / English

Language Acquisition

Gains in Math

Employment 2

Quarter

After Exit

Attained a Postsecondary

Credential, or Secondary

School Diploma

Recognized Equivalent

While Enrolled or Within

One Year of Exit

Previously funded programs: above data has been previously shared by Oregon’s State ABS Team.

New applicants: Use data from your data system. (Requested per Oregon ABS Policy Manual).

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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5.2: Provide a brief summary of the applicant’s past effectiveness. Provide specific details and

supporting data.

Maximum 200 words

Section 6: Statement of Need

Develop a clear statement of need that identifies the population to be served.

The questions in this section address components of Program Considerations #1 & #13 outlined in

Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application

Review and Checklist.

6.1 Data and Analysis: Describe the Applicant’s data-driven analysis of the educational, economic,

and workforce development trends across the proposed service area that support a need to

expand and improve adult basic skills services. The analysis should show the need to address the

adult basic skills, English Language and Civics instruction, workforce preparation, and workforce

training needs of the county(ies) to be served. Include relevant demographic information on the

target populations and citations for all sources of data.

Maximum 150 words

6.2 Populations to be Served: Identify the populations to be served and describe how the applicant

identified and prioritized these population.

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Maximum 100 words

Section 7: Program Design

Address how the following key considerations in the proposed program design that address the

priorities set forth in the NOFO and are based on the data presented in the Needs Statement. The

questions in this section address components of Program Considerations #1 & #11 outlined in

Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application

Review and Checklist. *Note: In this question set, the applicant is asked to outline the program

design in relation to the Statement of Need.

7.1 Program Goals: Describe the Applicant’s goals and plan for serving individuals in the

community most in need of literacy services, including but not limited to individuals with

barriers to employment.

Maximum 100 words for each section

7.2 Classes: Identify how classes will be set up throughout your district to accommodate

learners.

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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7.3 Intensity of Services: Identify how often classes will meet.

7.4 Annual Calendar: Identify any periods when you anticipate classes not meeting for three

consecutive weeks or more.

7.5 Projected Number of Students by Program Activity Provide the projected number of

students by program activity.

Program Activity

Projected No. of

Students

Adult Basic

Education/

Adult Secondary

Education

English as a Second

Language

Section 8: Recruitment and Retention

Develop a clear recruitment strategy with specific outcomes that ensures you can reach your

enrollment targets. The questions in this section address how the applicant with recruit and retain

eligible adult learners identified in Section 1.4 of the NOFO. 8.2 and 8.3 addresses Program

Consideration #10. Scoring is outlined in Section 5.2: Application Review and Checklist.

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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8.1 Recruitment. Describe a clear student recruitment strategy with timelines, objectives, and

evaluation methods.

Maximum 125 words per each section

8.2 Institutional/Organizational Support. Indicate how your institution or organization will

access coordinate with other available education, training, and social service resources in the

community. support services under this grant, including outreach and recruitment efforts.

8.3 Retention. Describe your retention strategies. Explain the methods and coordination with

other services that will be used to retain students and how you will evaluate your retention

efforts.

Section 9: Curriculum and Instruction. Identify how instruction will lead to expected

performance outcomes. The questions in this section address components of Program

Considerations #5, #6, & #11 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring

is outlined in Section 5.2: Application Review and Checklist.

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9.1 Instructional Support Activities: Describe how the Applicant will provide instructional

support activities to improve access and completion for eligible adults, including, but not limited

to, recruitment and promotion, intake, managed enrollment, orientation, persistence, attendance

policies, and advising/coaching/mentoring/career development services.

Maximum 125 words per section

9.2 Eligible Individuals: Describe how the Applicant will serve eligible individuals with disabilities,

including eligible individuals with learning disabilities.

9.3: Distance Learning: Describe if and how the Applicant will engage in distance education aligned

with Oregon’s Distance Education Policy. For more information on Oregon’s Distance Education

Policy, see the Oregon ABS Policy Manual.

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9.4: Oregon Adult Career and College Readiness Standards (OACCRS): Describe how your

program will incorporate the OACCRS into curriculum and instruction.

Section 10: Contextualized Instruction and Integrated Education and Training

Discuss how Integrated Education and Technology (IET) programs will lead to measurable skill

gains, credential attainment. The questions in this section address components of Program

Consideration #8 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined

in Section 5.2: Application Review and Checklist.

10.1 Integrated Education and Training: Describe the purpose, content, scope, and

organization/design of Integrated Education and Training activities. (IET).

(See 34 CFR 463.35-.38.)

Maximum 120 words per section

10.2 Contextualized Instruction: Discuss how you will contextualize instruction in the classroom to

ensure learners can transition into the workforce or postsecondary education.

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Section 11: Data and Monitoring

Discuss strategies to ensure high quality data practices. The questions in this section address

components of Program Consideration #12 outlined in Section 4.3 of the Notice of Funding

Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

11.1 Data Driven Decisions. Discuss how data will be used to monitor program and student

outcomes and drive continuous improvement. Identify the staff positions involved and the

process and actions that will be conducted on an ongoing basis to review and monitor program

data. Indicate specific timeframes when these reviews will occur.

Maximum 100 words per section

11.2 Evaluate Effectiveness. Describe how this process and the data will be used to inform

programmatic decisions and evaluate effectiveness.

11.3 Processes. Describe the process for how data will move through the program to ensure

timely data entry and effective monitoring of program performance and outcomes. Indicate

specific timeframes that will be adhered to between intake, enrollment and attendance, and that

data being entered in the data system. Describe how this process will unfold to ensure that all

data for a month is entered by the 15th of the next month.

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11.4 Data Analysis. Describe how your program will ensure that data analysis is conducted on a

regular basis to ensure alignment with state targets. Include how programs staff will

disaggregate data to identify inequities and develop strategies to advance equity.

11.5 Data Validity, Accuracy, and Integrity. Explain how the program will ensure the validity,

accuracy, and integrity of the data produced by the program.

11.6 Follow-up Measures. Based on the applicable population for each of the core outcome

measures, specifically address the methods and strategies that will be used by the program to

help ensure students placed in the follow-up measures will be successful.

Section 12: Assessment

Identify your Assessment strategies.

12.1 Assessment Requirements: Describe the Applicant’s strategy for complying with the

assessment requirements outlined in the Oregon ABS Policy Manual.

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Maximum 100 Words per Section

12.2 Assessments: Identify the formal and informal assessments used to guide instruction.

Include how the instructors use assessments to guide instruction and the learners' role in

monitoring their own progress.

12.3 Level Completion and Post-testing. Describe the process within the program that will

ensure level completion targets are achieved. Specifically address how the program will ensure

post-testing is done within the Test Publisher’s guidelines and that instruction is of sufficient

quality, intensity, and duration to ensure student success.

Section 13: Support and Service Integration

The questions in this section address components of Program Consideration #11 outlined in Section

4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and

Checklist.

Support Services: Explain how the Applicant will offer or connect learners to support services

• Reduce barriers for adults to access educational services; and

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• Support their academic advancement academically and transition to postsecondary education or

training.

Maximum 200 words

Section 14: Staff and Professional Development

The questions in this section address components of Program Consideration #9 & outlined in

Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application

Review and Checklist.

14.1 Staff Qualifications: Describe the Applicant’s process and criteria (e.g., licensure,

education, credentials, experience, etc.) used in hiring decisions related to paid administrators

and instructional staff.

Maximum 100 Words

14.2 Professional Development: Describe the Applicant's professional development plan to

promote and support individual staff development and program improvement. Refer to the

Oregon ABS Policy Manual for guidance.

• List professional development opportunities and which professional development activities are

required, optional, and supported for staff.

• How does the professional development plan support instructors in incorporating current

research and evidence-based instructional strategies that lead to effective program outcomes?

Oregon Buys S-52500-00001613 – WIOA Title II Comprehensive

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• What professional development challenges does the Applicant expect?

Maximum 125 words

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