University of Hawai'i
STAR User Policy and Security Agreement
Print Name: _______________________________________
Job Title: _______________________________ Department: ________________________
Email: ____________________________@hawaii.edu Phone: ________________
IP address of your office computer: ___________________________________
As an employee of the University of Hawai'i, I understand that I have access to various types of
confidential and restricted information in the course of my work. Examples include, but are not limited
to, student personal information (social security number and directory release information), student
academic records
(grades, class schedules, academic standing, and transcripts), student
financial records
(financial aid, employment and federal
forms), employee records (employment history, payroll, social
security number and address) and university business (practices, clients
and contracts). This information
may be contained on hard copy (paper), on an electronic version (computer program, e-mail, BANNER,
STAR or
any other mainframe application)
or may be obtained
through verbal
interaction (face-to-face-
or telephone).
The following terms and
conditions refer specifically to security and confidentiality issues when
logging
into STAR. Your access to
STAR is contingent upon your reading and signing this agreement.
1. You agree
that student
records are strictly confidential, protected under
the Family
Educational Rights and Privacy Act of 1974 (FERPA), as amended, as well as by University
policy. Under FERPA, you may access
information only in the
legitimate educational
interest
of the student as related
to
the conduct
of professional
activities of your current
position.
2. You understand
that
in your capacity as
an employee of
the University of Hawai'i you will have
access to and will view confidential and
private information of
university students, faculty and/or staff,
and that under federal
and state law, and University policy, that these records are protected from
disclosure
to
third parties. You agree to maintain the confidentiality and privacy of all records
relating to
students, faculty and/or staff pertaining to
the University, during and after your
period(s) of
employment at the University.
3. You wi1l not access or disclose personally identifiable
information to any unauthorized
person(s).
4. You affirm that your IP address is on a computer
that is university-owned and permanently
housed
on a UH campus.
1
