ST. JOHN'S COLLEGE REQUEST FOR MEETING
ROOM AND SET UP FORM
Room requested: 2
nd
Choice:
If this is an outdoor event, consider if you need a rain location and list here:
Requested for what date(s):
If requesting multiple dates, please list all dates or specify when you will not be meeting, such as during
spring break. Rooms are reserved for one semester at a time.
What the room will be used for:
Actual start time*: Actual end time:
Will there be catering at this event? Will there be a special IT set up?
A/v services?
Number of people expected:
Room Set Up Instructions**
(please choose a set up from side bar or create your own.
Click on the text box below to enter your set up text. Please note that most rooms do not have a “regular” set up;
B&G will only set up rooms with tables and chairs if specifically requested below.)
**Set up information should include tables needed to accommodate catering, audio/visual or ITS services.
Diagrams in MS Word are available in the Work Orders Folder or upon request.
Remember grounds care.
Room requested by: ext./phone #:
Office:
Date of Request:
You will receive a confirmation for this room request OR a notice that there is a conflict
within a day or two of your request. If you do not receive a response, please contact the
Registrar's Office at SantaFe.Registrar@sjc.edu to follow-up on the status of your request.
Reservation #
Registrar's Office Use Only:
Scheduled Confirmation Sent
Conflict – Party Informed Dates & Initials
SEMINAR style is
how classrooms are
arranged. In meeting
rooms, we can
provide an open or
closed seminar style
using 6’ tables. See
below for diagrams.
LECTURE or
theatre style is
chairs in rows facing
one direction.
CLASSROOM style
uses thinner 5’x18”
tables with chairs
behind, in rows,
facing one direction.
CLEAN/CLEAR
means the room will
be clean and empty
of all furniture.
BANQUET style
uses 5’ (60”) round
tables with 7 or 8
chairs around
depending on the
type of chairs used.
Please specify the
number of tables and
chairs you will need.
ALSO, please note
that banquet set ups
frequently require
additional 6’ tables
for food set up. Ask
Food Services what
type and how many
tables they will need
for your food and
beverage set up.
RECEPTION style
varies, but usually
means a few tables
(either round or 6’,
please specify) for
snacks and
beverages, and chairs
scattered throughout
the room. Please
specify number of
chairs and where
tables should be
placed.
OTHER SET UPS
may require any
combination of the
above, tables and
chairs in a “U” or a
square, chairs in a
circle, or something
as simple as “one 6’
table in the room.”
*Please use
actual event
times. We
will adjust for
set up, etc.
The Set Up Schedule is printed from the information on this f
orm each Friday, for events taking place
Saturday through the following Sunday. This form must be filled out and returned to the
Registrar's Office at least eight days before the event. Please fill in ALL blanks.
Closed
seminar
style
Open seminar style
