Fillable SPECIAL EVENT APPLICATION INSTRUCTIONS (City of Pasco)

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SPECIAL EVENT APPLICATION INSTRUCTIONS (City of Pasco)

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City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 1/8 05/2020
SPECIAL EVENT APPLICATION INSTRUCTIONS
STEP 1. All Special Event applications must be made no less than 30 days prior to the event, 90
days for an outdoor music festival.
STEP 2. Complete Application
Complete the Special Event application and return with required attachments (as noted on
application) to Customer Service with appropriate fee.
STEP 3. City Review Process
The application will be reviewed by the City and you will be notified if any conditions are
imposed. When all conditions are met, Customer Service will issue a Special Event Permit.
**Street and Intersection Closure Review requires a non-refundable fee.
STEP 4. Additional Information
Noise Ordinance
:
No person, whether or not that person is in actual possession of the noise source, shall create,
continue, or cause to be created or continued, or allow to be created or continued, any public
disturbance noise.
For more info contact Community Development at 545-3441.
Admission Tax
:
Those responsible for special events for which admission is charged shall file a tax return
accompanied by remittance of admissions tax within 10 business days of the conclusion of the
event.
For more information contact Finance at 543-5713.
Sales Tax
:
Use location code 1104 on your State of Washington Combined Excise Tax Return when
reporting retail sales or use tax occurring within the City of Pasco. This does not increase your
tax liability and insures that Pasco receives the local sales and use tax from your business
activities within Pasco.
Questions?
Call Customer Service at 545-3488
KEEP THESE INSTRUCTIONS FOR FUTURE REFERENCE
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 2/8 05/2020
SPECIAL EVENT FEE SCHEDULE
PMC 3.35.050
1)
Athletic, Competitive or Festival
$25.00
5.35.130
2)
Auction Sales – for 3 days
$75.00
5.35.130
3)
Carnivals & Circuses – first day fee
$275.00
5.35.130
a) Each and every day after first
$125.00
5.35.130
4)
Concert
$25.00
5.35.130
5)
Dance Hall – without liquor
$75.00
5.35.130
6)
Dance Hall – with liquor
$350.00
5.35.130
7)
Demonstration
$15.00
5.35.130
8)
Outdoor Music Festival
$25.00
5.35.130
9)
Parade
$15.00
5.35.130
10)
Public Dance
$15.00
5.35.130
11)
Temporary Special Sales Event –
(maximum for event $500.00)
$40.00 for the first
vendor
5.35.130
a) Each additional vendor
$20.00
12)
Street and Intersection Closure
Review Fee
$50.00
5.35.180(1)(e)
13)
Fireworks Sales and Wholesale
Distribution
a) Fourth of July License Term
- fire safety inspection ($75.00)
- license fee ($25.00)
$100.00
5.35.050
5.96.030
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 3/8 05/2020
5.35.180 STREET AND INTERSECTION CLOSURES
A) Each application for a special events permit which includes a request for a closure (or partial closure) of a
street or intersection shall include the following:
1. Indemnity. The applicant shall be required to sign a statement that he or she shall
defend, indemnify and otherwise hold harmless the City of Pasco, its officers, employees and
agents from any and all claims or liability arising from the City’s grant of permission for or
the actual conduct of the special event associated with, and including, such street closure.
2. Insurance. The applicant shall provide evidence of liability insurance coverage, for review
by the City’s risk manager, with the City of Pasco, its officers, employees and agents named
as additional insured parties and offering death, personal injury and property damage liability
in an amount not less than $1 million.
3. Notice. The applicant shall provide for payment of one newspaper publication and
posting, at each end of the to be closed portion of the street and at all intersecting streets, of
the notice of street closure (for closures of duration in excess of twelve (12) hours) pursuant
to RCW 47.48.020; or for closures of less than twelve (12) hours, posting of such notice,
posting only as outlined above.
4. Traffic Control Plan and Devices. The applicant shall provide a plan and such barricades,
traffic cones or signs, in conformance with the most current version of the Manual on
Uniform Traffic Control Devices (MUTCD) as adopted by the State of Washington and
approved by the City Engineer, as are necessary to accomplish the proposed closure. The
City does not provide or lend traffic control equipment except for City-sponsored events
and closures.
5. Review Fee** A review fee, which shall be in addition to any special event fee, and as set
forth in Chapter 3.35 of this code, shall be required with each application for closure of a
street or intersection. The fee shall be non-refundable, regardless of whether the
application is approved or denied.
B) Each street closure request contained within an application for special event shall be reviewed by a
committee consisting of the City Engineer (or designee), the Police Chief (or designee) and the City Fire
Chief (or designee). The committee shall determine if requested street or intersection closures will be
allowed, together with any additional requirements for or traffic flow, public safety, access or public
notice. Any appeal of the decision of the committee may be made to the City Manager pursuant to section
5.35.180.
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 4/8 05/2020
5.35.180 STREET AND INTERSECTION CLOSURES (continued)
C) The committee shall approve an application for a street or intersection closure which satisfies the
requirements set out in subsection A, above; together with such other requirements as the committee may
impose, pursuant to subsection B, unless it finds one or more of the following conditions, in which case the
application shall be denied:
1. That the closure is likely to unreasonably interfere with vehicle or pedestrian traffic flow; or
2. That the closure is likely to create an immitigable danger to vehicular or pedestrian traffic; or
3. That the closure will cause irrevocable interference with previously approved and/or scheduled
construction, maintenance or other activities; or
4. That the closure will seriously inconvenience the general public’s use of public property, services or
facilities; or
5. That there are not sufficient public safety personnel or other necessary city staff to accommodate the
closure so that it may occur in a reasonably safe manner; or
6. That the closure would endanger public safety or health; or
7. That the closure would likely to cause unreasonable damage to public properties or facilities; or
8. That the closure is not necessary to accommodate an event or activity sponsored by a public entity or
available to the general public for the period of the closure.
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 5/8 05/2020
Special Event Application
Applicant Information:
Applicant/Organization NonProfit
Address ____________________________________ City _____________ St _______ Zip __________
Mailing Address ______________________________ City _____________ St _______ Zip __________
Phone ____________________ Fax _____________________ Email ____________________________
Contact Person ____________________________________ DOB ____________________ M F
Mailing Address _____________________________ City _______________ St _______ Zip _________
Phone ____________________ Fax _____________________ Email ____________________________
Other Contact Person ________________________________ DOB ___________________ M F
Mailing Address _____________________________ City _______________ St _______ Zip _________
Phone ____________________ Fax _____________________ Email ____________________________
Event Information:
Type of Event __________________________ Name of Performers
Describe in detail all activities that will take place at Event
Location of Event________________________ Address ______________________________________
Date of Event ____________________________ Hours of Operation ___________________________
Set-up Date/Time _________________________ Dismantling Date/Time ________________________
Contact Person During Event ________________________ Phone During Event __________________
Estimated Number of Attendees _______________________ Age of Attendees _____________
Will you have Vendors? Yes No Est# of Vendors _____
Will you use amplification equipment? Yes No
Did you receive the Pasco Noise Regulations? Yes No
Did you receive the Fireworks P.M.C. Chapter 5.80? Yes No N/A
Did you receive & sign the Fireworks Sales Agreement? Yes No N/A
Will you have a sign? Yes No
Will you have Alcohol Sales? Yes No
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 6/8 05/2020
Will you be charging Admission to this Event? Yes No If yes, how much? ______
Are you proposing a street or intersection closure? ** Yes No
**IF YOU MARKED YES, there will be a $50 NON REFUNDABLE REVIEW FEE
Please review Section 5.35.180 (1), attached to this application, to make sure that you understand
the criteria for evaluating street or intersection closures. A review fee, which shall be in addition
to any special event fee, and as set forth in Chapter 3.35 of this code, shall be required with each
application for closure of a street or intersection. The fee shall be non-refundable, regardless of
whether the application is approved or denied.
Person/Entity liable for collection and payment of Admission Tax ______________________________
Mailing Address _____________________________ City ________________ St _______ Zip ________
Phone _____________________ Fax _____________________ Email ___________________________
Person/Entity liable for payment of Retail Sales Tax _________________________________________
Mailing Address _______________________________ City ______________ St ______ Zip _________
Phone ____________________ Fax _____________________ Email ____________________________
Attachments (if applicable):
• Copy of your Picture ID;
• Copy of WSP Retail Fireworks License (if applicable);
• Copy of WSP Wholesaler License (if applicable);
• Copy of any Brochures, Flyers, or Mailings advertising this event;
• Map of your event location with measurements (streets, parking, buildings, stages etc.);
• Written consent of Owner of Property;
• Copy of your Security Contract;
• Map of parade route;
• Street closures will require a $50, non-refundable, fee;
• Preliminary Vendor List (Final List due 3 days before Event) Include Name, Address, Phone, and
Goods/Services offered.
INSURANCE – The City does not maintain insurance that will respond to claims against the applicant arising out of the use of
facilities by the applicant, its members, or those attending the event. Depending on the type of event you are planning, and the
activity and risk level of your group, you may be required to obtain bodily injury and property damages liability insurance in
accordance with City policy, name the City as an additional insured on the policy, and be responsible for obtaining said
insurance. After reviewing this application, the City will determine whether you must obtain liability insurance.
AGREEMENT – I shall be required to defend, indemnify and hold harmless the City, its agents, employees and officials, the
organization’s employees or third parties on account of personal injuries, bodily injuries, death, or damage to property arising
out of the acts or omissions of the organization, its employees or representatives, concessionaires of the event or any other
person or entity, except for liability caused due to the sole negligence of the City.
______________________________________________________________________________
Signature Date
______________________________________________________________________________
Organization Title
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 7/8 05/2020
CITY OF PASCO
Admission Tax Return
Name of Business: __________________
Type of Business: __________________
Address: __________________________
Period Ending: ______________ 20_____
Owner or Manager: _________________
Event Held: _______________________
Tax on admissions of eleven cents or more (2.5% of Admission charge). Enter each admission price
separately.
Date
Gross Sales
Price Per
Admission
Number
Sold
Tax Per
Admission
Total Tax
Due
(Do Not Use)
The undersigned taxpayer declares that he/she has read the foregoing return and certifies it to be correct.
Dated this ________ day of __________, 20____
Individual’s or Firms Name (printed)
Signature of owner or authorized representative
FOR CITY’S USE
Receipt No. __________
Date _______________
City of Pasco
Finance Department
525 N 3
rd
Ave PO Box 293
Pasco WA 99301
Ph. 509-545-3488 Fax: 509-543-5742
www.pasco-wa.gov
Special Events Application 8/8 05/2020
Map of Event Site
Draw to show the following:
• All streets and driveways;
• Measurements;
• Portion of the property to be used by the applicant;
• Portion of property used for parking;
• Location of buildings/structures and their uses;
• Floor Plan – exits, stages, seating etc. (if applicable)
• Traffic Control (if applicable) Proposed street and intersection closures require a traffic control plan
which must be submitted at least 2 weeks before the event. Plans must include all
locations/routes/intersections for which closure is proposed.
1
2
3
4
5
6
7
8
9
10
11
1- Ticket booth
2 - XXX
3 - XXX
4 - XXX
5 - XXX
6 - XXX
7 - XXX
8 - XXX
9 - XXX
10-Restrooms
11- First Aid/Emerg
Barricades
Fire Hydrants
Note:
*All rides will be spaced 20' apart.
*All rides located 10' from sidewalk
*All rides will be a min of 10' horizontally away from all power lines
*All rides will be a min of 10' vertically under power lines (prefer not under)
*Larger rides located closer to edge of event due to lack of Fire Lane
(or show Fire Lane)
Example of Site Plan
Lewis St.
Columbia St.
3rd ave.
4th ave.
Example of Site Plan
Sylvester St.
Nixon St.
1st ave.
3rd ave.
Event
#2
Event parking
1- Entry Booth
2- Event Area
3- XXX
4- XXX
5- Restrooms
6- First Aid/Emerg.
Barricades
Fire Hydrants
Temp. Fence
1
3
4
5
6
4
5
Note:
* All temporary structures will be 20' apart
* Adjacent homeowners affected by event
will be provided with alternative parking
* XXX
* XXX
* XXX
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SPECIAL EVENT APPLICATION INSTRUCTIONS (City of Pasco)

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Completed 14 July 2020

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