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SOLE SOURCE JUSTIFICATION
INSTRUCTIONS:
Kean University is committed to a program of open and competitive bidding in the purchase of goods and services
regardless of the source of funding. A sole source purchase request cannot be considered unless it clearly
demonstrates that no other comparable products or services can meet the requesting department’s needs. Brand
preference and time constraints may not be used as reasons for bypassing normal purchasing procedures.
Competitive procurement procedures will be used unless the rationale presented clearly meets the University’s
criteria for sole source procurement.
When a request is made for sole source purchase the requesting department must include a written justification that
addresses the questions listed below.
If the justification submitted is not sufficient, the requisition will be returned to the requesting department
for additional information.
Attach separate sheet(s) if space provided is not sufficient.
1. What are the unique performance features of the product/service requested that are not available in any
other product or service provider? (Services: What unique qualifications does this vendor possess?)
2. Why are the unique performance features REQUIRED (not merely preferred), and how would your
program be inhibited without this particular good(s) or service(s)?
3. If justification is based on matching with existing equipment, list the quantity, manufacturer, brand and
model of the existing equipment.
Please&complete&the&following&(print&or&type):&
Request/Justification&for:&
&&&&&&SOLE&SOURCE:&&Item&is&available&from&one&vendor&only.&&Item&is&oneGofGa Gkind&and&is&not&sold&through&
distributors.&&Manufacturer&is&sole&distributor.&
VENDOR&NAME:& & & & & & DEPARTMENT:& & & & &
ITEM/SERV ICE:& & & & & & DATE:& & & & & &
PRICE&(attach&copy&of&vendor’s&quotation):& & & & &
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CERTIFICATION:
I am aware of the University’s requirements for competitive bidding and the established criteria for justification for
sole source purchasing. As an approved department representative, I have gathered the required specifications and
have made a concerted effort to review comparable equipment and/or sources for this purchase. I hereby certify that
this justification for sole source procurement meets the University’s purchasing criteria.
REQUESTOR: Title:
(please print or type) (please print or type)
Signature: Date:
APPROVAL:
PURCHASING DEPARTMENT:
Signature: Date:
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