Approval of Thesis for Defense & External Examiner Nomination Form
Instructions: Complete this form and return it to the Dean of the Faculty of Graduate Studies and Research along with a PDF of the
student’s thesis. The student’s Supervisor is asked to ensure that the nominee for External Examiner is willing to accept the task before
submitting the name to the Graduate Program Coordinator. The External Examiner for a PhD thesis must be from outside the University.
External Examiners for Masters’ theses may be from inside the University, but must not have served in a supervisory or advisory role on
the student’s thesis or thesis research.
STEP 1 - Provide information about you and your program
Student’s Name
Program
Student #
A
Thesis
Title
STEP 2 - Provide information about the defence date and time
Date
Time
STEP 3 - Provide information about the External Examiner being nominated
Name
Title
University/Organization
Department
Email
Phone #
It is anticipated that the External Examiner:
i) will attend the Thesis Defense
in person (travel costs and arrangements are not the responsibility of the FGSR); or
by conference call. Phone number to reach them at for the defense _________________________________
ii) will not attend the Thesis Defense in person (Chair will ask questions provided by the External Examiner)
STEP 4 - Supervisor approval
Student has been continually registered in the program and is currently registered
The Examiner has been contacted informally and is will to serve in this capacity
The Examiner matches the criteria laid out in the FGSR policy on External Examiners
Name
Signature
Date
STEP 5 - Committee Confirmation
By signing below you agree that:
1) you have reviewed the thesis, 2) you agree that the thesis defence is appropriate at this time, and 3) you agree that
the thesis is ready to be submitted to the External Examiner.
Name
Signature
Date
Name
Signature
Date
Name
Signature
Date
Name
Signature
Date
STEP 6 Program Coordinator Approval
By signing below you are approving the selected examiner and external examination.
Name
Signature
Date
STEP 7 FGSR Approval
Name
Signature
Date
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