Supplementary Funding for International
Conference Participation for Faculty Members
Updated: August 2006
This fund was established by the Vice-President, Academic & Research (AVP), in July
2004 to provide supplementary support for the cost of international conference
participation. The setting of eligibility and selection criteria, vetting of applications, and
the allocation of funds are under the auspices of the FGSR Research Committee, with
approval of the AVP.
This fund is separate from the Travel Expense Fund for Scholarly Purposes as detailed
in Article 18.1 of the Collective Agreement between Saint Mary’s University and the
Saint Mary’s University Faculty Union.
The goal of this fund is to provide a level of support in the range of $500 to $1000 per
successful applicant. These funds are meant to supplement funding from other sources
(e.g. funds provided under Article 18.1 of the Collective Agreement; research grant
funds; funds provided by the organizers of the conference) to aid in the cost of travel for
the purposes of representing Saint Mary’s at international conferences.
Two competitions are held per year.
Applications may be submitted in anticipation of pending official notification of
participation in the conference. The application will be reviewed by the FGSR Research
Committee and, if approved, recommended funding will be held pending official proof of
participation.
Eligibility Criteria
Applicants must:
Be a full-time Faculty member at the time of application and travel.
Not have received an award from this fund in the previous 24 months.
Be attending the conference for the purpose of making a presentation (oral or
poster format), acting as an invited Chair of a session, or be a member of the
Executive or Organizing Committee of the Conference.
Receive the approval of the relevant Dean of Arts, Commerce or Science.
Complete the application in full.
In addition:
If the presentation has more than one author from Saint Mary’s, only the person
presenting the paper at the Conference is eligible for support.
Retroactive applications will not be accepted.
Eligible expenses include airfare by the most direct route and at the cheapest
available rate and living allowances (meals, incidental, per diem),
accommodations, and ground transportation in accordance with Saint Mary’s
travel policy.
Selection Criteria
To enable a minimum level of funding of $500 per successful applicant in situations
where the number of eligible applicants is large (relative to available funds), the FGSR
Research Committee will select applicants for funding based upon the following criteria:
The proposed budget (reliability, reasonableness).
Impact of the conference participation on the applicants scholarly
activity/research program and on the profile of Saint Mary’s as assessed by:
o The explanation/justification provided by the applicant;
o The potential impact of presenting at the conference on Saint Mary’s
profile;
o The opportunities for publication of the conference presentation to a broad
audience;
o The recent (last 3 years) research/scholarly publication record of the
applicant.
Application for Supplementary Funding for International
Conference Participation for Faculty Members
Updated: August 2006 by the FGSR Research Committee
Section I Applicant Details
Name:
Position:
Faculty:
E-mail:
Phone:
Section II Conference Information
Title of Conference:
Sponsoring Organization:
Location:
Conference dates: from
(dd/mm/yy)
to
(dd/mm/yy)
Travel dates: from
(dd/mm/yy)
to
(dd/mm/yy)
Purpose of Participation:
Making Presenting Invited Chair
Member of Executive or Organizing Committee
Proof of Participation:
(please attach)
Letter from Organizers
Conference Program
Other ________________________________________
If the purpose of participation in this Conference is to present a paper, please indicate
whether the paper was: invited or submitted.
Title of Paper:
Section III Potential Impact of Conference Participation
On attached page(s) please provide:
(i) An explanation of the potential impact of the conference participation on your
scholarly activity/research program (up to 1 page).
(ii) An explanation of the potential impact of presenting at the conference on
Saint Mary’s profile (up to 1/2 page).
(iii) A brief explanation of the opportunities for publication of the conference
presentation (if applicable) to a broader audience.
(iv) A list of your research/scholarly publications from the last 3 years.
Section IV Budget
Registration Fees
$
Transportation ( )
$
Lodging (_______ nights @ $________ea)
$
Meals
$
TOTAL EXPENSES
$
Other funding to defray the cost (please check by amount if funding is secured):
Source:
Amount
$
Source:
Amount
$
Source:
Amount
$
Source:
Amount
$
Total funding from other sources:
$
Amount of request:
$
Section IV Certification of Applicant Information
Applicant’s Signature:
Date:
Section V Dean’s Approvals
I support the applicants request for funding to attend and represent Saint Mary’s at this
conference.
Signature
Date
Comments:
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