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R 11099

RESOLUTION NO. 11099 (2020 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, PROCLAIMING A LOCAL EMERGENCY

WITHIN THE CITY OF SAN LUIS OBISPO RELATED TO THE

PANDEMIC OF VIRUS KNOWN AS COVID-19; AFFIRMING THE

PROCLAMATION OF THE EMERGENCY SERVICES DIRECTOR

RELATED TO ALCOHOL SERVING BUSINESSES ON SAINT

PATRICK’S DAY; ENACTING EMERGENCY DELAYS ON EVICTIONS;

AND, ACTING CONCURRENTLY IN ITS CAPACITY AS THE CITY OF

SAN LUIS OBISPO DISASTER COUNCIL, APPROVING THE

PANDEMIC ANNEX OF THE CITY’S EMERGENCY OPERATIONS

PLAN

WHEREAS, section 2.24.060 of the Municipal Code empowers the Emergency Services

Director to request that the City Council proclaim a local emergency when the City of San Luis

Obispo is affected or likely to be affected by a public calamity; and

WHEREAS, section 2.24.020 of the Municipal Code includes an epidemic as one of the

proper grounds for proclaiming a local emergency; and

WHEREAS, the President of the United States has declared a State of National

Emergency; the Governor of the State of California has proclaimed a State of Emergency for the

State of California and issued Executive Orders and direction regarding measures to mitigate the

spread of cases of COVID-19 within the State of California; the San Luis Obispo County

Emergency Services Director has proclaimed a local emergency; and the San Luis Obispo County

Public Health Director has declared a public health emergency related the spread of cases of

COVID-19 within the State of California; and

WHEREAS, conditions of extreme peril to the safety of persons and property have arisen

within the City, caused by confirmed cases and the risk of spread of the pandemic of the virus

known as COVID-19 and the demands on public services to mitigate and respond to those risks,

as described in the President’s Declaration of a National Emergency, the Governor’s Proclamation

of a State of Emergency, the County Emergency Services Director’s Proclamation of Local

Emergency and the County Public Health Director’s Declaration of a Public Health Emergency,

and all recitals set forth therein, are included as though fully set forth herein; and

WHEREAS, San Luis Obispo Municipal Code Section 2.24.080 provides for the

development of an Emergency Operations Plan and the City has adopted an Emergency Operations

Plan and the Emergency Services Director and Department Heads have prepared a “Pandemic”

Annex; and

WHEREAS, Pursuant to San Luis Obispo Municipal Code Section 2.24.030, the City

Council is also designated as the Disaster Council of the City, and pursuant to Section 2.24.040,

the Disaster Council is empowered to review and approve the emergency plans of the City and is

requested to review and approve the Pandemic Annex, as attached hereto as Exhibit A.

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

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Resolution No. 11099 (2020 Series) Page 2

R 11099

WHEREAS, the conditions of extreme peril concerning the spread of COVID-19 warrant

and necessitate the proclamation of the existence of a local emergency; and

WHEREAS, Governor Newsom has directed that all jurisdictions should limit gatherings

to 250 people or less, and that bars, pubs, and wineries in the state should close; and the Centers

for Disease Control has advised against gatherings of more than 10 people in order to

mitigate against the spread of COVID-19 for the next eight weeks; the City Emergency Services

Director and County Emergency Services Director have issued orders prohibiting the service of

alcohol for specified periods to deter public gatherings; and

WHEREAS, the City of San Luis Obispo will be required to help enforce all restrictions

imposed by the State of California and by the County of San Luis Obispo acting as the health

agency; and

WHEREAS, City resources, in the absence of this declaration, could be severely impacted

in that the City’s Fire Department responds to health emergencies, and the Police Department will

have added emergency management duties, all such that the City of San Luis Obispo and its

neighboring jurisdictions are likely to require mutual aid assistance; and

WHEREAS, in many other locations that are currently suffering an epidemic, testing has

showed that the virus has the ability to spread fast and result in serious illness or death to vulnerable

populations, including the elderly and those with underlying health conditions; and

WHEREAS, heightened levels of public health and safety planning and preparedness have

been necessitated in preparation for the emergence of confirmed cases of COVID-19 and

immediate action must be taken upon the first notice that the virus is present in the County of San

Luis Obispo, and rapid response not lending itself to otherwise applicable notice and approval

timelines is necessary to respond to the rapidly evolving pandemic and to mitigate against the

spread of COVID-19 and its resulting public health and safety impacts; and

WHEREAS, in the absence of such actions, county wide health services may become

overwhelmed and unable to keep up with medical demand for care and availability of hospital or

care facility capacity,

WHEREAS, the economic impacts of restrictions imposed and implemented by employers

for the prevention of spread of COVID-19 are likely to result in economic hardship on residential

and commercial renters in California, making eviction for inability to pay rent more likely and

potentially resulting in increased levels of housing insecurity, homelessness and business failures

likely to exacerbate the impacts of the COVID -19 pandemic;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis

Obispo that:

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Resolution No. 11099 (2020 Series) Page 3

R 11099

SECTION 1. A local emergency now exists throughout the City, and the City has been

and will be undertaking necessary measures and incurring necessary costs, continuously until the

cessation of this emergency, which are directly related to the prevention of the spread of the

COVID-19 Virus and are taken in furtherance of the Governor’s Proclamation of a State of

Emergency on March 4, 2020, the President of the United States’ Declaration of a National

Emergency on March 13, 2020; the County Emergency Services Director’s Proclamation of Local

Emergency and the County Public Health Director’s Declaration of a Public Health Emergency on

March 13, 2020 and related orders and directions.

SECTION 2. The Pandemic Annex attached to this Resolution as Exhibit A is hereby

adopted by the City Council, acting in its capacity as the Disaster Council of the City, pursuant to

San Luis Obispo Municipal Code 2.24.040.

SECTION 3. During the existence of said local emergency, the powers, functions, and

duties of the Emergency Services Director and the Emergency Organization of this City shall be

those prescribed by state law, ordinances, and resolutions of this City and by the City of San Luis

Obispo Emergency Operations Plan, notwithstanding otherwise applicable procedures, timelines

or methods of action and the Emergency Services Director is expressly authorized to take any and

all actions in furtherance of emergency powers to address the local emergency.

SECTION 4. The Emergency Services Director is further expressly authorized to make

any and all modifications to City paid leave policies as are deemed necessary to support continuity

of City services, including, but not limited to: the authorization of use of employee sick leave in

excess of otherwise applicable restrictions, to the extent necessary to allow for employees to care

for household family members or minor children requiring care as the result of the COVID-19

virus and related facilities closures; and the authorization of paid administrative leave to facilitate

necessary employee quarantine periods or medically directed treatment to prevent the transmission

or spread of the COVID-19 virus in the workplace. The Emergency Services Director may

promulgate guidelines and employee advisories as necessary to further define and implement any

modifications or paid leave time authorizations pursuant to this authorization.

SECTION 5. Emergency Services Director Proclamation No. 1 (2020 Series) (Exhibit B)

regulating alcohol serving businesses related to the Saint Patrick’s Day holiday is hereby affirmed.

SECTION 6. The City hereby adopts all limitations on eviction authorized by, and subject

to limitations set forth in, Executive Order N-28-20, (attached hereto as Exhibit C) in order to

provide eviction protections authorized therein to the residents of the City; such restrictions shall

be in place until May 31, 2020 or such other time as may hereafter be specified by the City Council.

SECTION 7. The proclamation of local emergency shall be deemed to continue to exist

until it is terminated by the City Council of the City of San Luis Obispo pursuant to a resolution

adopted by the City Council of the City San Luis Obispo.

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Resolution No. 11099 (2020 Series) Page 4

R 11099

SECTION 8. A copy of this order and regulation shall be posted on all outside public

access doors of City Hall of the City of San Luis Obispo and in one public place within any area

of the City within which this order and regulation applies and personnel of the City of San Luis

Obispo shall endeavor to make copies of this order and regulation available to the news media.

Upon motion of Council Member Christianson, seconded by Council Member Pease, and

on the following roll call vote:

AYES: Council Member Christianson, Pease, Stewart, Vice Mayor Gomez and

Mayor Harmon

NOES: None

ABSENT: None

The foregoing Resolution was approved this 17

day of March 2020.

____________________________________

Heidi Harmon, Mayor

ATTEST:

____________________________________

Teresa Purrington

City Clerk

APPROVED AS TO FORM:

_____________________________________

J. Christine Dietrick

City Attorney

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City

of San Luis Obispo, California, this 17

day of March 2020.

____________________________________

Teresa Purrington

City Clerk

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan

Pandemic

ANNEX I

Developed for:

Derek Johnson

City Manager

City of San Luis Obispo

San Luis Obispo, CA.

Developed by:

Keith Aggson

Fire Chief

City of San Luis Obispo

San Luis Obispo, CA

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 2 of 28

APPROVAL AND IMPLEMENTATION

This Pandemic Emergency & Continuity of Operations Plan (COOP) for a Pandemic event was

prepared by the City of San Luis Obispo Leadership Team to develop, implement, and maintain City

operations.

This plan (annex) serves as an extension of the City of San Luis Obispo Emergency Operations Plan

(EOP) and provides additional information specific to Pandemics in the City. It is implied that upon

activation of this plan, the EOP will be active. This plan will be reviewed and exercised periodically

and revised as necessary to satisfy changing conditions and needs.

The City Council, City Administration and City Departments give their full support to this plan. The

City of San Luis Obispo Pandemic Plan and its supporting contents are hereby approved to become

an annex to the SLO City EOP and is effective immediately upon the singing by all signature authorities

below.

Derek Johnson Date

City Manager

City of San Luis Obispo

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 3 of 28

FORWARD

The City of San Luis Obispo City Continuity of Operations Plan (COOP) for Pandemic events provides an

overview of the City’s approach to COOP operations should a pandemic occur. It details COOP and City

actions, describes the City organization, and assigns tasks. This plan provides guidance for implementing

the COOP to ensure the orderly, rapid, and efficient actions of mission essential functions occur under the

threat and condition of a pandemic and disruptions of City services are minimized to the best of our

abilities. During a pandemic it is estimated that absenteeism can range from 10 to 40 percent.

Compounding employee-illness related absenteeism is the possibility that schools, and childcare facilities

may be closed, thus creating a significant childcare issue for working parents. While the severity and

consequences of an emergency cannot be predicted, effective contingency planning can minimize the

impact on City of San Luis Obispo missions, personnel, and facilities.

COORDINATED RESPONSE

When a Pandemic event impacts the City of San Luis Obispo and surrounding jurisdictions, Unified

Coordination will be established by the San Luis Obispo County Office of Emergency Services (OES)

charged with coordinating the regional response with the County Health Agency Department Operation

Center (CHADOC). California Health and Safety Code gives broad authority to County Health Officers,

including their authority to control contagious, infectious, or communicable disease and may “take

measures as may be necessary” to prevent and control the spread of disease within the territory under

their jurisdiction.

ICS/SEMS/NIMS

The City of San Luis Obispo has adopted the Incident Command System (ICS), the Standard Emergency

System (SEMS), and the National Incident Management System (NIMS) as the emergency organization

and the emergency management system for response to a Pandemic event impacting the City of San Luis

Obispo.

UNIFIED INCIDENT COMAND AUTHORITY

In the event of a Pandemic Incident, the Fire Chief will assume the position of Unified Incident

Commander. In the event the Fire Chief is not available, the following chain of command is provided to

identify authorized alternates to fill the City of San Luis Obispo's position as Incident Commander.

No. 1 – The Police Chief

No. 2 – The Deputy Fire Chief or Police Captain

No. 3 – On-Duty Fire Battalion Chief or Police Lieutenant

The Unified Incident Commander will alert the San Luis Obispo City Manager as to the severity of the

incident.

EMERGENCY OPERATIONS CENTER LEADERSHIP

The City Manager is the Emergency Services Director. The Assistant City Manager is the Deputy

Emergency Services Director and the Deputy City Manager is the alternate as needed.

PERSONS WITH BASELINE MEDICAL, ACCESS AND FUNCTIONAL NEEDS

It is the intent of the City of San Luis Obispo to ensure Community Members with Baseline Medical needs

and Functional & Access Needs have equal services and are prioritized during a Pandemic emergency

based on the individual’s needs.

H&S §120175

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 4 of 28

Table of Contents

Section Page

Approval and Implementation ........................................................................................................ 2

Forward ........................................................................................................................................... 3

Coordinated Response .................................................................................................................... 3

ICS/SEMS/NIMS ................................................................................................................................ 3

Unified Incident Command Authority .............................................................................................. 3

Emergency Operations Center Leadership ...................................................................................... 3

Persons with Baseline Medical, Access and Functional Needs ........................................................ 3

Introduction .................................................................................................................................... 6

Purpose ........................................................................................................................................... 6

Concept of Operations ........................................................................................................... 6

Leadership ....................................................................................................................................... 7

Emergency Response ....................................................................................................................... 7

Shelter in Place/Isolation ................................................................................................................ 7

School Disruptions .......................................................................................................................... 7

Emergency Services ......................................................................................................................... 7

Emergency Public Information ........................................................................................................ 7

Plan Objectives ..................................................................................................................... 8

Continuity Planning ........................................................................................................................ 8

Pandemic Planning Assumptions ................................................................................................. 10

National Assumptions ................................................................................................................... 10

Organizational Assumptions ......................................................................................................... 11

Prevention Strategies ................................................................................................................... 12

Work Practices and Procedures ................................................................................................... 13

Sharing information ...................................................................................................................... 13

Providing Supplies of Protective Equipment ................................................................................. 14

Employee Illness and Exposure ..................................................................................................... 14

Elements of a Viable Pandemic Continuity Capability ................................................................ 14

Essential Functions ........................................................................................................................ 14

Orders of Succession and Delegation of Authority ........................................................................ 15

Continuity Communications .......................................................................................................... 15

Essential Records Management .................................................................................................... 16

Human Resources ......................................................................................................................... 16

Delegation of Control and Direction ............................................................................................. 16

Proclamation of Emergency ….... ................................................................................................... 16

SLO County Office of Emergency Services (OES) .......................................................................... 17

Reconstitution ............................................................................................................................... 17

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 5 of 28

Pandemic Response ...................................................................................................................... 17

Initiating Even ................................................................................................................................ 17

EOC Locations ................................................................................................................................ 17

Pandemic Coordinator and Response Team ................................................................................. 18

Risk Communications .................................................................................................................... 18

City overview Planning Sheet & Impacts ....................................................................................... 18

Pandemic Plan Activation ............................................................................................................. 18

Emergency Operations Center Duties .......................................................................................... 20

EOC Director .................................................................................................................................. 20

Elected Officials ............................................................................................................................. 20

EOC Public Information Officer ..................................................................................................... 20

EOC Liaison .................................................................................................................................... 21

EOC Operations ............................................................................................................................. 21

EOC Planning ................................................................................................................................. 21

Pandemic Reduced or Cancelled .................................................................................................. 21

Recovery ....................................................................................................................................... 22

Demobilization .............................................................................................................................. 22

Cost Recovery ................................................................................................................................ 22

Final Report and Activity Log ....................................................................................................... 22

Conclusion ..................................................................................................................................... 23

Revision Page ................................................................................................................................ 23

Appendix ....................................................................................................................................... 24

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 6 of 28

INTRODUCTION

Organizations across the nation perform essential functions and services that may be adversely affected

in the event of a natural or human-made disaster. In such events, organizations should have continuity

plans to assist in the continuance of their essential functions and governance. Continuing to perform

essential functions is vital to an organization’s ability to remain a viable entity and provide essential

services during times of increased threats from all hazards, humanmade or natural. Since the threat to

an organization’s continuity of operations is great during a pandemic outbreak, it is important for the City

of San Luis Obispo (SLO) to have a Pandemic Continuity of Operations plan (annex) in place to ensure it

can carry out its essential functions and services. While organizations may be forced to suspend some

operations due to the severity of a pandemic outbreak, an effective Continuity of Operations Plan can

assist an organization in its efforts to remain operational, as well as strengthen the ability to resume

operations.

PURPOSE

This plan/annex provides guidance to the City of San Luis Obispo and may serve as the plan for maintaining

essential functions and services during a pandemic. This annex neither replaces nor supersedes any

current, or approved continuity plan; rather it supplements it, bridging the gap between the traditional,

all-hazards continuity planning and the specialized continuity planning required for a pandemic by

addressing additional considerations, challenges, and elements specific to the dynamic nature of a

pandemic.

This annex stresses that essential functions can be maintained during a pandemic outbreak through

mitigation strategies, such as social distancing

, increased hygiene, the vaccination of employees and their

families, alternative work arrangements, and similar approaches. An infectious disease or influenza may

not require a traditional continuity response, such as partial or full relocation of the organization’s

essential functions, although this response may be concurrently necessary due to other circumstances.

CONCEPT OF OPERATIONS

The City of SLO will monitor the severity of the pandemic and establish continuity activation triggers to

address the unique nature of the pandemic threat. The Pandemic Continuity Plan will be implemented as

needed to support the continued performance of essential functions. This plan is to be read as a

companion document to City of San Luis Obispo Local Emergency Operations Plan (EOP). It supplements

the EOP by addressing considerations and elements specific to pandemic events and emerging infectious

diseases.

The following discussions present the most likely impacts from a Pandemic event occurring in or

threatening the City of San Luis Obispo. These potential emergencies are discussed in detail below as a

basis for planning and response. This plan does not presume to predict the full range and depth of

consequences arising from a Pandemic event. It does, however, attempt to reflect the most accurate

estimate of the nature of emergencies resulting from a Pandemic impacting event occurring in, or

threatening the City of San Luis Obispo.

Social distancing measures are taken to restrict when and where people can gather to stop or slow the spread of infectious diseases. Social

distancing measures include limiting large groups of people coming together, closing buildings and canceling events.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 7 of 28

Leadership - The strain on local government and its emergency response organization to

command and coordinate the response to an extreme Pandemic event could be immediate,

severe, and overwhelming. It is critical that the City provide strong and decisive leadership in

order to ensure the needs of the City residents and guests are being met. Mutual Aid assistance

from local, state, and federal agencies will probably not be needed in anything but the most

extreme events. If needed, the availability will be limited because of the far-reaching impacts of

a pandemic. Logistical support and/or mutual aid requests may have extended reflex arrival time

which should be considered in decision making.

Emergency Response - A Pandemic event may initiate or exacerbate emergencies over a

widespread area. Such an occurrence is reasonably anticipated to overwhelm emergency

response resources and necessitate a change to the traditional response protocol. Normal

response to reported emergencies may overload resources.

Shelter in Place/Isolation - The purpose of a shelter in place is to maintain the population in

isolation away from affected persons. It is a protective action taken to avoid or reduce the public's

exposure to an infectious disease. Managed care facilities with vulnerable populations should

activate their emergency exposure control plan. People can self-isolate or they can be ordered to

isolate by the County Health Officer.

School Disruptions - Public and private schools may choose or be directed to close as the

Pandemic threat increases. Communication and coordination between schools, the City of SLO

Liaison, County Health Agency Department Operations Center (CHADOC), County EOC and City of

SLO Liaison may be necessary. Additional consideration for school closure and the effects of City

employees with school age children should be anticipated. School disruptions and closures are

typically joint decisions between CHADOC and School Districts, though the CHADOC or Public

Health Director has the authority to close or modify school operations.

Emergency Services - Emergency medical services may become overwhelmed due to the number

of infected, and ill community members. Additional consideration, coordination and

communication will be necessary with local hospitals, medical clinics, assisted care facilities,

medical equipment suppliers, and ambulance provider(s).

Emergency Public Information - During a Pandemic event, the public will need basic emergency

public information. This information will be provided by the City of San Luis Obispo's Public

Information Officer

via a wide range of both public notification systems and social media. A

staffed call center will be needed, which could be in conjunction with the County EOC and

CHADOC. Typically, communications are centralized and a CHADOC website or

https://www.prepareslo.org/en/index.aspx is used to centralize or disseminate information. The

County is also capable of alerting the public using Reverse 911 and the Wireless Emergency Alert

System (WEA).

Typically, assigned from the either the Police or Fire Departments.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 8 of 28

PLAN OBJECTIVES

1. Provide for the safety of the public, agency employees, their families, and first responders at all

times. Monitor the health of employees to ensure they receive proper and appropriate care.

2. Ensure that emergency service delivery efforts, both law enforcement, fire and emergency

medical service, are uninterrupted.

3. Ensure continued public service and continuity of government capabilities to protect the citizens

and to fulfill the City’s mission including the provision of water and sewer services.

4. Identify which City services will be suspended, such as after-school recreation programs, fire

station tours, etc.

5. Explore the legal requirements for public access to meetings such as boards, commissions, and

council.

6. Institute preventive measures in all City workplaces, promoting proper hygiene to prevent the

further spread of the diseases.

7. Provide for timely and accurate release of incident information to the public, media, first

responders, agency administrators and cooperators by the EOC Public Information Office

through a wide range of mediums.

8. Ensure coordination with law enforcement to maintain the protection of the public and

maintain accountability in the event of shelter in place/isolation orders.

9. Ensure that the needs of medically dependent individuals and those with access and functional

needs provided information and assisted as needed/able.

10. Ensure close coordination and communication between Cal Poly, SLO County EOC, CHADOC, San

Luis Coastal Unified School District and the City of SLO.

11. Ensure the management actions and efforts will be focused on serving, safeguarding and

protecting the community of San Luis Obispo.

12. Maintain accurate financial documentation which may be necessary for cost reimbursement.

CONTINUITY PLANNING

All City of SLO personnel are to be informed regarding protective actions and/or modifications related to

this plan. Messaging and risk communications during an emerging infectious disease or pandemic will be

conducted by the City Manager or his/her designee. Guidance and instructions on established infection

control measures such as social distancing, personnel protective equipment and telework polices are

provided by the City Manager or his/her designee to assist in limiting the spread of the virus at the primary

and alternate worksite.

The plan emphasizes disease prevention; workforce protection is critical. Treatment options may be

uncertain and may not be available. The actions outlined in this plan are intended to minimize the

possibility of illness for City employees.

All City employees are Disaster Service Workers

who may be assigned non-traditional responsibilities. All

the City employees must understand their potential role as a disaster service worker. When engaged as a

disaster service worker, city employees performing duties are considered to be acting within the scope of

disaster service duties while assisting any part of the organization or performing any act contributing to

the protection of life or property or mitigating the effects of the emergency. This means that the duties

assigned to City employees may be different than their traditional duties.

California Government Code Section 3100-3109

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 9 of 28

The City must plan to be self-sufficient. Limited availability of mutual aid resources and disruption of the

supply chain will require that the City be prepared to operate independently for long periods of time.

Stores of food, fuel, and PPE will be required to sustain independent operation. If supplies have not been

acquired prior to an event, the City must purchase supplies as early as possible as early information of a

pandemic becomes available.

The plan requires action before the event. Parts of the plan depend upon action taken prior to an event.

For instance, the use of full personal protective equipment (PPE) during an event depends on acquiring

sufficient supplies of PPE beforehand. Pre-event actions are identified in low and medium impact level

planning for each function. All supervisors are responsible to ensure pre-event actions are completed for

each essential function in the City.

Within the workplace, social distancing measures could take the form of: modifying the frequency and

type of face-to-face employee encounters (e.g., placing moratoriums on hand-shaking, substituting

teleconferences for face-to-face meetings, staggering breaks, posting infection control guidelines);

establishing flexible work hours or worksite, (e.g., telecommuting); promoting social distancing between

employees and customers to maintain three-feet spatial separation between individuals; and

implementing strategies that request and enable employees with an infectious disease such as influenza

to stay home at the first sign of symptoms.

City Department Heads are encouraged to communicate protective actions with their employees,

particularly any who are in higher risk positions and provide them with necessary personal protective

equipment. Employees, whose primary and vital function is to conduct in-person transactions with the

public, should be provided training and supplies to maximize their safety. This would include employees

at customer service and payment positions. Closing other offices to routine public interaction should be

considered to minimize risk while providing a safe alternative method to conducting the business of the

City. This may include the use of electronic or written business transactions that may otherwise be

conducted in person. The workspaces and hygiene supplies/procedures for employees who must interact

with the public should be addressed before the start of each business day. Supplies and procedures should

be consistent with the recommended guidelines provided by Public Health Officials. Unnecessarily

overplaying a threat can have significantly negative impacts on public mental health and therefore should

be avoided. Guidance to these employees

Frequent, daily communication is important to keep employees informed about developments in the

organization’s response, impacts on the workforce, and to reassure employees that the organization is

continuing to provide essential functions. City leadership and pandemic response teams should include

deliberate methods to measure, monitor, and adjust actions to changing conditions and improved

protection strategies such as:

1. Implement a formal worker and workplace protection strategy of cleanliness

2. Track and implement changes in approved or recommended protection measures.

3. Pre-position material and protective equipment onsite.

4. Ensure essential personnel are aware of safety measure at the primary worksite.

5. Ensure personnel have access to information/systems to work remotely when appropriate.

Such as requiring surfaces be wiped down after every meeting, lunch hour, staying home when sick, etc.., maintaining a visible log of these

activities, and assigning responsibilities to area staff to coordinate completion these activities.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 10 of 28

6. Coordinate with local public health and emergency response points of contact to ensure open,

adequate communications.

The plan is scalable as actions outlined in this plan are based on the impact to the City; the greater the

impact, the greater the level of action that will take place.

The plan is flexible as an infectious disease event is dynamic and unpredictable. Although the actions

outlined in this plan are based upon specific impact levels, the plan is meant to be flexible. Some actions

may need to be taken earlier than planned, and some actions may not be taken at all. In addition, other

actions not specifically outlined in this plan may need to be taken as the need arises.

Department-specific risk assessments that identify actual control designations for all personnel and/or

positions will be conducted initially and periodically thereafter for each department by the department

head in coordination with the City Manager’s message. These assessments should be kept as part of each

departments action plan documentation.

Departments are encouraged to add their specific plan(s) and procedure(s) of their selected mitigation,

prevention, protection, or control measures, to include those necessary during a pandemic.

Lastly, the plan recognizes that our actions are interdependent with the actions of other agencies such as

County EOC, Local EMSA, SLO County Health Dept. and CHADOC. City of San Luis Obispo will cooperate

with and assist other agencies whenever possible to best serve the public interest.

PANDEMIC PLANNING ASSUMPTIONS

National Assumptions

1. Susceptibility to the pandemic virus will be universal.

2. Efficient and sustained person-to-person transmission signals an imminent pandemic.

3. The clinical disease attack rate will likely be 35 percent or higher in the overall population during

the pandemic. Illness rates will likely be highest among school-aged children and the elderly

(about 40 percent) and decline with age. Among working adults, an average of 20 percent will

become ill during a community outbreak.

4. Some persons will become infected but not develop clinically significant symptoms.

Asymptomatic or minimally symptomatic individuals can transmit infection and develop immunity

to subsequent infection.

5. While the number of patients seeking medical care cannot be predicted with certainty, in previous

pandemic about half of those who become ill sought care. With the availability of effective

antiviral drugs for treatment, this proportion may be higher in the next pandemic.

6. Rates of serious illness, hospitalization, and deaths will depend on the virulence of the pandemic

virus and differ by an order of magnitude between more and less severe scenarios. Risk groups

for severe and fatal infection cannot be predicted with certainty but are likely to include infants,

the elderly, pregnant women, and persons with chronic or immunosuppressive medical

conditions.

7. Rates of absenteeism will depend on the severity of the pandemic. In a severe pandemic,

absenteeism attributable to illness, the need to care for ill family members and fear of infection

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 11 of 28

may reach 40 percent during the peak weeks of a community outbreak, with lower rates of

absenteeism during the weeks before and after the peak. Certain public health measures (closing

organizations, quarantining household contacts of infected individuals, and school closures) are

likely to increase rates of absenteeism.

8. Individual and social impacts will have a significant impact on absenteeism. Proactive, frequent

and credible information sharing, and dialogue may help control absenteeism related to excessive

and unnecessary fear.

9. The typical incubation period (interval between infection and onset of symptoms) for influenza is

approximately two days, to as long as 14.

10. Persons who become ill may shed virus and can transmit infection before the onset of symptoms.

Viral shedding and the risk of transmission will be greatest during the first two days of illness.

Children usually shed the greatest amount of virus and therefore are likely to post the greatest

risk for transmission.

11. On average, infected persons will transmit infection to approximately two other people.

12. A pandemic outbreak in any given community will last about six to eight weeks or more for each

wave of the pandemic.

13. Multiple waves (periods during which community outbreaks occur across the country) of illness

could occur with each wave lasting two-three months. Historically, the largest waves have

occurred in the fall and winter, but the seasonality of a pandemic cannot be predicted with

certainty.

Organizational Assumptions

1. Organizational communication on proper hygiene which greatly reduces the spread of disease.

2. Demand for Fire Department response will increase during the illness. This plan assumes an

increase in emergency medical service calls during peak impacts of the disease cycle based on the

predicted rates of infection.

3. Medical supplies such as Personal Protective Equipment (PPE) that are needed to respond to an

infectious event may be in short supply. These include masks, goggles, gowns and personal

decontamination fluids/wipes. The City may experience disruption of other support

infrastructure and services during this event.

4. The City will be provided with guidance and/or direction by Local, State or Federal, governments

regarding current pandemic status in our area.

5. The City will have actionable plans and procedures to assist in the ability to remain operational

during a pandemic. Plans and procedures may include social distancing protocols, personal

protection equipment (PPE), and temporary suspension of some non-essential activities such as

training, meetings and community events.

6. Hygiene protocols may include maintaining a three-foot bubble between people, no handshaking,

posters reminding people to properly wash their hands and readily available liquid hand sanitizers.

7. The City of SLO has a viable Agency-wide continuity capability.

8. The City of SLO will review its continuity communications programs to ensure they are fully

capable of supporting pandemic and other related emergencies, and consider supporting social

distancing operations, including telework and other virtual office options.

9. The City of SLO controlled buildings will be accessible, but right of entry may be limited.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 12 of 28

10. During plan implementation, the City of SLO may make alternate facilities available for staff to

implement social distancing protocols.

11. Essential functions, operations, and support requirements will continue to be people dependent.

However, human interactions may be remote or virtual, resulting in the employment of

appropriate teleworking and other approved social distancing protocols. Utilities may implement

its own or other operational plans in response to specific localized pandemics to continue to

provide its essential functions.

12. Travel restrictions, such as limitations on mass transit, implemented at the Local, State, and

Federal levels may affect the ability of some staff to report to work. Transit may implement its

own or other operational plans to adjust to specific localized pandemics.

13. Additional funding will be budgeted for the acquisition of additional equipment required for a

possible surge in teleworking capabilities.

PREVENTION STRATEGIES

Prevention is the key to reducing the impact of this disease on the City’s ability to perform its mission. It

is also important in protecting our employees and family. The following prevention strategies are to be

implemented:

1. Training for all employees

a. Use of Protective Masks, when trained and instructed

b. Hygiene Techniques to Prevent Spread

i. Hand washing is the single most important action to prevent transmission of

infectious disease. All personnel should practice good hygiene by regularly

washing their hands.

ii. Always wash hands with soap and water or waterless instant hand antiseptic for

a minimum of 20 to 30 seconds every time:

1. After any patient contact (in addition to wearing gloves)

2. Before cooking or handling food, eating and drinking

3. After using the restroom

4. After any contact with apparatus and equipment, and when entering

station offices and quarters

c. Coughing and sneezing

i. All employees will cough or sneeze into their shirt sleeve or wear a simple

procedure mask (dust mask).

ii. Any sick employees with symptoms indicative of flu (fever, headache, muscle

aches, respiratory symptoms, sore throat) need to be sent home immediately.

Exposing fellow workers and patients puts our workforce and vulnerable patients

at risk.

d. Decontamination of Equipment, Workstations, and areas of public contact.

2. Infected Patient Contact Training for Fire Department Emergency Response employees

a. Gloves, gowns and eye protection will be worn for all patient contacts.

b. Properly placed N95 masks or oxygen mask will be worn on patients with a fever and

cough or possible infectious illness.

c. Place masks on patient with symptoms of contagious disease

d. Other treatment and/or contagion-control measure as determined by Public Health

and/or Local Emergency Medical Services Agency (LEMSA)

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 13 of 28

e. Limit the number of rescuers in contact with an infectious patient or possibly infectious

patient.

i. One rescuer with full PPE within three feet of the patient when doing an

assessment (gloves, N95 mask, gown, and eye protection).

ii. If additional rescuers are needed within the three-foot “bubble,” full PPE is

required.

f. Medical Equipment Decontamination and Replacement

g. Contaminated waste will be disposed of properly. Decontaminate eye protection with

germicidal wipes.

3. Public Safety Dispatch Training and Protocol: Dispatch will inquire and relay to emergency

responding units, when possible, if the reporting party indicated the patient may be symptomatic

or if the location (e.g. home, care facility, dorm room) previously had someone present who was

symptomatic.

WORK PRACTICES AND PROCEDURES

All Executive Managers shall ensure that their Departments are following preventive actions.

1. Staffing Adjustments

a. The Fire Chief and Chief of Police will ensure that minimum staffing levels of emergency

response personnel are met. Call back, alternative staffing patterns and Mutual Aid may

be utilized.

b. Department Heads will ensure that staff positions are adequately staffed to meet the

department missions. Call back, telecommunicating and setting work priorities may be

utilized.

c. If staffing shortages exist, priority duty positions will be identified, and personnel moved

to fill them.

2. Essential Operational Programs and Functions

a. Dispatch Center – Access limited to personnel assigned to the Dispatch Center and

designated Fire and Police employees. Communications between Dispatch Center

personnel and field-assigned Fire and Police employees should be conducted via phone,

not face-to-face. The small officers’ work area, kitchen, and restrooms at the Dispatch

Center will not be used by field-assigned personnel during implementation of this plan.

b. Fire Stations – When identified by the Chief or Deputy Chief, Fire Stations will be closed

to the general public. Outreach programs will be cancelled. Families will not be allowed

to visit.

c. City Hall and City Support Facilities – When identified by the City Manager, the public

access will be restricted to specific areas.

d. The Corporation Yard, Water Treatment, and Wastewater Treatment access will be closed

to the general public and personnel will follow operational plans for assignments to

maintain operational programs and functions.

e. Utilities will continue to evaluate, maintain adaptable scheduling, and inform employees

of possible schedule and procedural changes to ensure continuity of operations at these

critical facilities.

Sharing of Information

1. Daily conference or webinar meetings with Department Heads, Executive Manager’s, and the City

Manager as required by current situation.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 14 of 28

2. Obtain updated information from Local and State Agencies.

3. Fire Chief or Acting Chief attends meetings/conference calls with SLO County Health Dept. and /

or CHADOC.

4. Email information to all staff as appropriate.

5. Provide updates to Council.

6. Coordinate with Mayor and Council to ensure all social media posts support this plan and

reference credible, factual information.

7. All information shall come from the PIO, Emergency Services Director (City Manager) or designee.

Providing Supplies of Protective Equipment

1. Supplies will be provided by the Fire Department.

2. The Fire Department will seek to maintain no less than a 50% reserve of all virus-related personal

protective equipment.

3. Orders will be placed in a timely manner to ensure product turn-around times.

Items

100% Inventory

50% Inventory

N95 Masks

1,000

500

Simple Mask

500

250

Tyvek Suits/Gowns

100

Gloves

10 cases

5 cases

Goggles/Glasses

100

Employee Illness and Exposure

1. If an employee becomes ill at work, they should be encouraged to seek medical care and, when

possible, reassign to an isolated work area. Personal leave credits will be used. Backfill or

coverage, if required, should be obtained through the regularly established methods.

2. If an employee feels they were exposed at work, the regular occupational exposure documents

will be completed.

3. Family and Medical Leave Act (FMLA) policies should be adhered to.

ELEMENTS OF A VIABLE PANDEMIC CONTINUITY CAPABILITY

Essential Functions

Given the expected duration and potential multiple waves of pandemic outbreaks, organizations must

review the process involved in carrying out essential functions and services in order to develop plans

that mitigate the effects of the pandemic while simultaneously allowing the continuation of operations

which support essential functions. The City has identified essential functions and services needed to

sustain its mission and operations during a pandemic. The City Essential Functions are:

1. Dispatch – Emergency communications

2. Police – Law enforcement and public safety

3. Fire – Emergency fire and rescue services

4. Utilities – Water and Wastewater Services

5. Administration – Information Technologies, Telephones, Radios, Dispatch

6. Finance – Payroll Processing, Emergency Payments, Requisitions, Contracts

7. Administration – Leadership, Public Information, Inter/Intra Agency Coordination.

8. City Attorney – Legal Affairs, Public Orders, Public Records request delay

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 15 of 28

9. Public Works – Vehicle and equipment maintenance

10. Maintenance Services – Custodial Staff responsible for sanitizing facilities

11. TBD by Pandemic Coordinator (City Manager)

Orders of Succession and Delegation of Authority

The City has identified orders of succession that are at least three deep per position while considering

dispersing successors to various geographically separated locations, as appropriate. If it is necessary for

a person to succeed due to a pandemic emergency, this document will serve as a delegation of authority

to the successor. The City Orders of Succession are:

Policy Group Emergency Services Director

1. Mayor 1. City Manager

2. Vice Mayor 2. Assistant City Manager

3. City Council 3. Deputy City Manager

Fire Police

1. Fire Chief 1. Chief of Police

2. Deputy Fire Chief 2. Police Captain

3. Battalion Chief 3. Police Lieutenant

Public Works Utilities

1. Public Works Director 1. Utilities Director

2. Deputy Director/City Engineer 2. Deputy Director - Water

3. Deputy Director 3. Deputy Director - Wastewater

Parks & Recreation Human Resources

1. Parks & Recreation Director 1. Human Resource Director

2. Recreation Manager 2. Human Resource Manager

3. Recreation Supervisor 3. Human Resource Analyst

Finance Information Systems

1. Finance Director 1. Information Systems Manager

2. Budget/Controller Manager 2. Network Service Supervisor

3. Senior Accounting Technician 3. IT System Engineer

City Attorney

1. City Attorney

2. Assistant City Attorney

3. Contract Assistant City Attorney

Continuity Communications

According to the National Strategy Implementation Guidance, workplace risk can be minimized through

implementation of systems and technologies that facilitate communication without person-to-person

contact. The City has identified communication systems needed to perform essential functions. The City

Continuity Communications plan for a pandemic is as follows:

1. Land line phone (voice/fax) system

2. Internet access, E-mail, Web-Conferencing and City website

3. Two-way radios (public safety)

4. Satellite phones

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 16 of 28

5. Amateur radios

6. Cell phones

7. Wireless Emergency Alert (WEA)

8. Reverse 911

9. Emergency Alert System (EAS)

10. Alerts on radio stations KCBX/KVEC

Critical information systems used to accomplish mission essential functions during normal operations at

the primary location must be accessible at the continuity facility. In addition, City personnel should make

sure that critical data is stored in such a way that it can be backed up regularly. Each department will

coordinate with the IT Department on the specific technical support needed during COOP activation.

Essential Records Management

The City shall identify, protect, and ensure the ready availability of electronic and hardcopy documents,

references, records, and information systems needed to support essential functions during a pandemic

outbreak. The City has an essential records plan for identified systems, databases, and files that are

needed to ensure essential functions remain operational. This may become financially critical to the City

if/when official emergency declarations follow a pandemic outbreak. The City’s ability to apply for

reimbursement relies on early planning and implementation of records management for all increased

costs (personnel, contracts, and commodities) related to pandemic operations.

Human Resources

Although a pandemic outbreak may not directly affect the physical infrastructure of an organization, a

pandemic will ultimately threaten all operations by its impact on an organization’s human resources. The

health threat to personnel is the primary threat to maintaining essential functions and services during a

pandemic outbreak. The City will establish plans to protect the entire employee population and their

families, should a pandemic outbreak occur. This may include logistiscal support and housing for essential

employees and their families in order to maintain critical services.

All City employees are Disaster Service Workers when conditions warrant and appropriate actions have

been taken by the Counth Health Director, Emergency Services Director and/or the City Council.

Avoidable confusion and consternation can be significantly reduced when leadership provides accurate,

timely, and detailed instructions to employees about their required roles and responsibilities during a

pandemic

Delegation of Control and Direction

Delegation is the process of transferring operational control of one or more essential functions to a pre-

determined responsible party or parties. Pandemic outbreaks will occur at different times, have variable

durations, and may differ in the severity; therefore, full or partial delegation of essential functions may

be necessary to continue essential functions and services. The City will establish plans and procedures for

delegation, which identify how it will transfer operations, if a pandemic renders leadership and essential

staff incapable or unavailable.

Proclamation of Emergency

The City Manager is authorized to Proclaim a Local Emergency. The proclamation must be ratified by the

City Council within 7 days and reviewed every 60 days until the emergency is over. The City may request

for a Cal OES Director’s Concurrence, Governor’s Proclamation of a State of Emergency, Executive Order,

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 17 of 28

California Disaster Assistance Act (CDAA) funding, and/or a Presidential Declaration of an Emergency or

Major Disaster. If the County Proclaims a Local Emergency, the City may be included in that proclamation.

SLO County Office of Emergency Services (OES)

The SLO County Office of Emergency Services (OES) coordinates all requests for assistance from San Luis

Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works

resources). To request assistance from San Luis Obispo County OES, contact the Duty Officer at +1 (805)

781-1144.

Reconstitution

Reconstitution is the process whereby an organization has regained the capability and physical resources

necessary to return to normal (pre-disaster) operations. The objective during reconstitution is to

effectively manage, control, and, with safety in mind, expedite the return to normal operations. The City

has developed reconstitution plans and procedures, in conjunction with local public health authorities, to

ensure facilities/buildings are safe to return. The organization’s reconstitution plan should consider the

possibility that not all employees may be able to return to work at the time of reconstitution.

PANDEMIC RESPONSE

Initiating Event

The declaration of a Pandemic by County Public Health Officer is the initiating event that alerts the public

and the City of San Luis Obispo. The focal point for reporting initial declaration of a pandemic is the City

of San Luis Obispo’s Emergency Communication Center.

Pandemic Plan Activation

It is the policy of the City of San Luis Obispo that a pandemic, as referenced in this Plan, and in the

judgment of the City Manager, Fire Chief or Police Chief, or their designee, warrants activation of this

plan.

If a pandemic is confirmed and is brought to the attention of the City of San Luis Obispo Emergency

Communications Center, contact with the Emergency Operations Center Director (or authorized

alternate) should be attempted. If contact by phone is possible, the Emergency Operations Center

Director or alternate would be advised of the situation (including initial confirmed cases) by the City of

San Luis Obispo Emergency Communications Center.

If contact with the Emergency Operations Center Director or any authorized alternate cannot be made,

the Deputy Fire Chief, on-duty Battalion Fire Chief or highest-ranking Police Officer may recommend Plan

activation.

Emergency Operations Center Locations

The following are the EOC locations for an emergency event. (Note: These locations may be adjusted or

changed depending on the specific circumstances of event).

Primary: Secondary:

San Luis Obispo City Fire Ludwick Community Center

2160 Santa Barbara Ave. 864 Santa Rosa Street

San Luis Obispo, CA 93401 San Luis Obispo, CA 93401

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 18 of 28

Pandemic Coordinator and Pandemic Response Team

The Pandemic Coordinator will oversee a Pandemic Response Team (PRT) to anticipate the impacts of a

pandemic on the City and to assist with developing strategies to manage the effects of an influenza or

viral outbreak. The City Manager has been designated as the agency Pandemic Coordinator who will work

with a team of advisors from the City department head team or their designee.

Each department head or designee will participate on the Pandemic Response Team to support the

Pandemic Coordinator. The City is comprised of the following departments:

1. Administration/IT 2. City Attorney 3. Human Resources

4. Community Development 5. Public Works 6. Utilities

7. Finance 9. Police 10. Fire

Risk Communications

The City will develop a pandemic risk communications procedure for communicating with all internal and

external stakeholders. This includes the use of existing notification rosters with names and telephone

numbers for personnel both working on site and those forced into emergency relocation. These rosters

will be maintained and updated by the City Administration staff (PIO) and located on the database.

Hardcopies are to be maintained at the City EOC.

City Overview Planning Sheet

The City will undertake actions at each impact level. These impact levels are designed to provide guidance

for action timelines. Specific action timelines may be adjusted at the discretion of the City Manager and

may vary by Department.

1. Low Impact (Pre-event)

a. Deliver infectious disease training

b. Determine and obtain critical resource stockpiles

c. Develop scalable response plans

d. Post handwashing signs and other information and City facilities

2. Medium Impact

a. Publish disease-specific treatment protocols for employees

b. Cross-train personnel in critical functions

c. Validate continuity plans

3. High Impact

a. Implement enhanced exposure protection

b. Reallocate personnel to support emergency response operations

c. Distribute critical resource inventories

4. Severe Impact

a. Implement strict exposure restrictions

b. Restrict public access

c. Execute scalable response plans

Pandemic Plan Activation

1. Operational Area Conference Call as necessary

a. SLO City EOC Director or Designee

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 19 of 28

b. SLO City Fire & Police Chief

c. SLO County OES Director or Duty Officer

d. SLO County Medical/Health Officer or Designee

e. Cal Poly EOC Director or Designee

f. CAL FIRE Chief or Duty Chief

g. San Luis Coastal School District Director or Designee

2. Objectives to be discussed during the conference call:

a. Attain situational awareness on pandemic and declaration of emergency.

b. Identify incident-specific concerns, actions already taken and recommended courses of

action.

c. Determine implementation of all or part of the COOP.

d. PIO implement crisis communications plan with Pandemic information from CHADOC,

JIC, and/or CDC.

e. Notify Department Heads & Elected Officials by SLO City EOC Director or Designee.

f. SLO City EOC Director or Designee determines and communicates activation of EOC to

appropriate level:

i. Department Heads or assignee report to EOC as required

ii. Section Coordinators or assignee report to EOC as required

iii. Elected Officials report to EOC as required

iv. Recall Safety Employees to duty as required

v. Notify Cal Poly, Co. OES and CAL FIRE EOC is activated

This tables outline the plan of action the City will take to minimize the effects of an infectious disease

incident. Specific actions are outlined on individual Areas and Support Function. Actions are correlated

with the potential “Operational Impact Level” of an event. The “Trigger Guidelines” are meant to provide

guidance for action timelines. Specific “Action Items” may be adjusted at the discretion of the City

Manager (EOC Director) and may vary by Department.

Response Level &

Operational Impact

Trigger Point

Guidelines

Any or all trigger points

may initiate action

Action Items

● Pre-planning action

completed

□ Pre-planning action

incomplete

○ Imminent event prep

action

The risk for a

pandemic is greatly

increased but not

certain.

Level 1 Impact Level:

“Normal” Regular City

Operations

Daily operations, no

impact

● Program in effect -

monitoring developing

trends

● Obtain Critical resource

stockpiles

□ Deliver infectious

disease/ PPE training

□ Develop operational

plan

Spread of disease

between humans is

occurring in more than

one country of one

WHO region.

Level 2 Impact Level:

“Low” Pre-event Planning

New infectious disease

identified. Increasing

public awareness exists.

○ Initiate City Dept

awareness and ongoing

updates

□ Review current plan for

gaps

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 20 of 28

□ Train personnel in

critical functions

Community-level

outbreaks are in at

least one additional

country in a different

WHO region from

phase 5. A global

pandemic is under

way

Level 3 Impact Level:

“Medium” Specific Event

Planning

City Manager to identify

probable impact on

departments based on

communication from all

agencies

○ Supervisors finalize

event prep and identified

needs

○ Pre-event directives

issued from City Manager

○ Verify critical resource

inventories ○ Publish

disease-specific treatment

protocols

○ Prepare for protocol

changes instituted by SLO

Co. Health Dept and/or

EMSA

The global pandemic

has been transmitted

to SLO County and is

occurring and is

localized.

Level 4 Impact Level:

“High” Event Response

FD identifies increased

call volume. Disease

spread in the public is

increased significantly.

Public health notification

of incidence of infection

with high mortality or

hospitalization. Public

Safety personnel

symptomatic. Human

Resources identify

increasing or unusual

absentee rates.

Operations staffing is

impacted.

○ Review and change

specific treatment

protocols determined by

SLO Co Health Dept or

EMSA.

○ Implement enhanced

exposure protection

○ Reallocate personnel to

support essential

operations

○ Distribute critical

resource inventories

○ Restrict public access

Localized pandemic is

severally impacting

population and city

operations.

Level 5 Impact Level:

“Severe” Active Pandemic,

High Lethality

City unable to maintain

normal staffing.

Departments unable to

meet increased requests

for service

○ Evaluate staffing

distribution matrix and/or

reduction of service

○ Implement strict

exposure restrictions

EMERGENCY OPERATIONS CENTER DUTIES

EOC Director

1. Coordination and Response

a. Activate EOC / begin Incident Action Plan development

b. Review and set objectives

c. Direct EOC team

d. Set times utilizing Planning-P form

e. Monitor and assess situation

f. Continue coordination with Co. OES, CHADOC, Cal Poly and CAL FIRE

g. Coordinate public information

h. Order logistical supplies to support operations, EOC and field personnel

i. Request for Mutual Aid of non-FD/LE resources through County OES EOC

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 21 of 28

j. Determine need for Local Emergency Proclamation

Elected Officials

1. Determine Local Emergency Proclamation

a. Follow same procedures as other emergencies

b. Guide policy decisions specific isolation and exposure reduction that may be useful

i. To set curfews by resolution

ii. Acquisition of resources for public protection as recommended by Emergency

Operations Director

*See SLO County Emergency Proclamation and Disaster Declarations guidance

EOC Public Information Officer

1. Communications

a. Avoid conflicting information, all public information should be provided by the

Emergency Operations Center City of San Luis Obispo Public Information Officer and

typically redirected to County of SLO website such as

https://www.prepareslo.org/en/index.aspx

b. Staff phone assistance centers to share critical and accurate information from a single

point of contact with public

c. Message to coincide with County Health/CHADOC

d. Messaging mediums may include:

i. Sheriff Reverse 911 https://slosheriff.onthealert.com/

ii. Wireless Emergency Alerting (WEA)

iii. Emergency Alert System (EAS)

iv. Social Media

v. AM/FM Radio Stations

vi. Local network television

EOC Liaison

1. EOC Liaison to coordinate as necessary with allied agencies representatives

a. SLO County EOC

b. CHADOC/EMSA

c. Hospitals & Ombudsman

d. Voluntary Organization Active in Disaster (VOAD)

e. San Luis Coastal School District

f. Cal Poly

g. SLO Downtown Association & Chamber of Commerce

EOC Operations

1. Support Field Operations

a. Communicate with field resources as to:

i. Establishing medical isolation areas with CHADOC

ii. Supporting CHADOC/Hospital needs (temporary field units)

iii. Logistical support needs

iv. Specialized decontamination equipment

EOC Planning

1. Establish Planning Coordinator Position

a. Assist in Incident Action Plan development

b. Review and set objectives

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 22 of 28

c. Monitor and assess situation

d. Direct EOC team/ Coordinate Command Staff

e. Set meeting times utilizing Planning-P

f. Order logistical supplies to support Planning of EOC and field personnel

Pandemic Reduced or Cancelled

1. Operational Area Conference Call Activation

a. SLO City EOC Director or Designee

b. SLO City Fire & Police Chief

c. SLO County OES Director or Duty Officer

d. Cal Poly EOC Director or Designee

e. CAL FIRE Chief or Duty Officer

2. Actions to be taken

a. Department Heads & Elected Officials notified by SLO City EOC Director or Designee

b. Media release messaging in parallel with County EOC & CHADOC

c. As incident deescalates

i. Systematically release all city staff

ii. EOC Director or Designee directs closure of EOC operations

iii. Restock and prepare for future Pandemic

3. Conduct after action review (Per EOC Director)

RECOVERY

The City of San Luis Obispo has a Recovery Plan under development as part of the City of San Luis Obispo’s

Comprehensive Emergency Management Plan. The following points are a short overview of the recovery

phase.

DEMOBILIZATION

When response agencies are nearing completion of the last remaining life-safety Protective Action

Missions, and when the Emergency Services Director (San Luis Obispo City Manager) or the Deputy

Emergency Services Director determines that the disaster has entered into a recovery phase, the

command staff should develop a formal demobilization plan.

1. The City of San Luis Obispo Emergency Operations Center should be downgraded as an Emergency

Operations Center. The Emergency Operations Center will then become a Recovery Operations

Center (ROC).

2. It is desirable to attempt to restore departments to their normal working routine and

environment as soon as possible.

3. The Unified Command Staff, as well as other City of San Luis Obispo agencies, will be heavily

involved in short and long-term recovery operations.

COST RECOVERY

If State or Federal reimbursement is authorized for the emergency, accurate accounting and records of

effort must be maintained and collected. These reimbursable costs could include:

• Actual travel and per diem

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 23 of 28

• Supplies, materials, and equipment

• Repair, permanent restoration, and replacement costs for public facilities

• The cost of basic engineering services when necessary for construction projects

• Indirect and administrative costs (10% of total approved state share)

• Costs for work performed under interagency assistance agreements for which an eligible applicant

is legally obligated to pay

• The local cost share required under federal public assistance programs

FINAL REPORT AND ACTIVITY LOG

All department heads from the City of San Luis Obispo departments involved in the Pandemic event

response will be required to complete a narrative report and a master activity log 214. The narrative

report briefly describes the primary responsibility, the protective action missions performed and the total

staff hours of involvement by the agency during the emergency phase of the Pandemic event. The master

activity log documents names and times of agency personnel involved in a mission, equipment and

supplies used, and any contracts with a private vendor to support emergency operations. Most of this

information can be extrapolated from individual activity logs used by team leaders during the emergency

(ICS 214, Emergency Operations Center messages, Emergency Operations Center activity logs). A copy of

the narrative report and activity logs should be forwarded to City Hall as soon as possible and will be part

of the official record of the Pandemic event disaster.

CONCLUSION

Maintaining City of San Luis Obispo essential functions and services in the event of pandemic requires

additional considerations beyond traditional continuity planning. Unlike other hazards that necessitate

the relocation of staff performing essential functions to an alternate operating facility, a pandemic may

not directly affect the physical infrastructure of the organization. As such, a traditional “continuity

activation” may not be required during a pandemic outbreak. However, a pandemic outbreak threatens

an organization’s human resources by removing essential personnel from the workplace for extended

periods of time. Accordingly, the City continuity plan addresses the threat of a pandemic outbreak.

Continuity Plans for maintaining essential functions and services in a pandemic should include

implementing procedures such as social distancing, infection control, personal hygiene, and cross-training

(to ease personnel absenteeism in a critical skill set). Protecting the health and safety of key personnel,

ERG members, and other essential personnel must be the focused goal of the organization in order to

enable the organizations to continue to operate effectively and to perform essential functions and provide

essential services during a pandemic outbreak.

REVISION PAGE

This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San

Luis Obispo. Please enter the revision number, the pages, the date the revision was posted, and the name

of the person posting the revision.

Revision #

Revision Title

Page Number

Revised

Date

Name

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 24 of 28

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 25 of 28

APPENDIX 1: WORLD HEALTH ORGANIZATION PHASES

The World Health Organizations (WHO) developed an alert system to help inform the world about the

seriousness of a pandemic. The alert system has six phases, with Phase 1 having the lowest risk of human

cases and Phase 6 posing the greatest risk of pandemic. Organizations are encouraged to monitor the

WHO phases and establish continuity “triggers” as deemed appropriate.

The phases are applicable globally and provide a framework to aid countries in pandemic preparedness

and response planning. The use of a six-phased approach has been retained. However, the pandemic

phases have been re-defined (Table 1). In addition, the time after the first pandemic wave has been

elaborated into post peak and post pandemic periods.

Table 1: World Health Organization Pandemic Influenza Phases

Phase 1

No animal influenza virus circulating among animals has been reported to

cause infection in humans.

Preparedness

Phase 2

An animal influenza virus circulating in domesticated or wild animals is known

to have caused infection in humans and is therefore considered a specific

potential pandemic threat.

Phase 3

An animal or human-animal influenza reassortant virus has caused sporadic

cases or small clusters of disease in people but has not resulted in human-to-

human transmission sufficient to sustain community-level outbreaks.

Phase 4

Human-to-human transmission (H2H) of an animal or human-animal

influenza reassortant virus able to sustain community-level outbreaks has

been verified.

Response and

Mitigation

Phase 5

The same identified virus has caused sustained community level outbreaks in

two or more countries in one WHO region.

Phase 6

In addition to the criteria defined in Phase 5, the same virus has caused

sustained community level outbreaks in at least one other country in another

WHO region.

Post-Peak

Period

Levels of pandemic influenza in most countries with adequate surveillance

have dropped below peak levels.

Recovery

Possible

New Wave

Level of pandemic influenza activity in most countries with adequate

surveillance rising again.

Post-

Pandemic

Period

Levels of influenza activity have returned to the levels seen for seasonal

influenza in most countries with adequate surveillance.

The WHO phases of pandemic alert:

In the 2009 revision of the phase descriptions, WHO has retained the use of a six-phased approach for

easy incorporation of new recommendations and approaches into existing national preparedness and

response plans. The grouping and description of pandemic phases have been revised to make them easier

to understand, more precise, and based upon observable phenomena. Phases 1–3 correlate with

preparedness, including capacity development and response planning activities, while Phases 4–6 clearly

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 26 of 28

signal the need for response and mitigation efforts. Furthermore, periods after the first pandemic wave

are elaborated to facilitate post pandemic recovery activities.

In nature, influenza viruses circulate continuously among animals, especially birds. Even though such

viruses might theoretically develop into pandemic viruses, in Phase 1 no viruses circulating among animals

have been reported to cause infections in humans.

In Phase 2 an animal influenza virus circulating among domesticated or wild animals is known to have

caused infection in humans and is therefore considered a potential pandemic threat.

In Phase 3, an animal or human-animal influenza reassortant virus has caused sporadic cases or small

clusters of disease in people but has not resulted in human-to-human transmission sufficient to sustain

community-level outbreaks. Limited human-to-human transmission may occur under some

circumstances, for example, when there is close contact between an infected person and an unprotected

caregiver. However, limited transmission under such restricted circumstances does not indicate that the

virus has gained the level of transmissibility among humans necessary to cause a pandemic.

Phase 4 is characterized by verified human-to-human transmission of an animal or human-animal

influenza reassortant virus able to cause “community-level outbreaks.” The ability to cause sustained

disease outbreaks in a community marks a significant upwards shift in the risk for a pandemic. Any country

that suspects or has verified such an event should urgently consult with WHO so that the situation can be

jointly assessed, and a decision made by the affected country if implementation of a rapid pandemic

containment operation is warranted. Phase 4 indicates a significant increase in risk of a pandemic but

does not necessarily mean that a pandemic is a forgone conclusion.

Phase 5 is characterized by human-to-human spread of the virus into at least two countries in one WHO

region. While most countries will not be affected at this stage, the declaration of Phase 5 is a strong signal

that a pandemic is imminent and that the time to finalize the organization, communication, and

implementation of the planned mitigation measures is short.

Phase 6, the pandemic phase, is characterized by community level outbreaks in at least one other country

in a different WHO region in addition to the criteria defined in Phase 5. Designation of this phase will

indicate that a global pandemic is under way.

During the post-peak period, pandemic disease levels in most countries with adequate surveillance will

have dropped below peak observed levels. The post-peak period signifies that pandemic activity appears

to be decreasing; however, it is uncertain if additional waves will occur and countries will need to be

prepared for a second wave.

Previous pandemics have been characterized by waves of activity spread over months. Once the level of

disease activity drops, a critical communications task will be to balance this information with the

possibility of another wave. Pandemic waves can be separated by months and an immediate “at-ease”

signal may be premature.

In the post-pandemic period, influenza disease activity will have returned to levels normally seen for

seasonal influenza. It is expected that the pandemic virus will behave as a seasonal influenza A virus. At

this stage, it is important to maintain surveillance and update pandemic preparedness and response plans

accordingly. An intensive phase of recovery and evaluation may be required.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 27 of 28

APPENDIX 2: WEBSITES FOR PLANNING AND PREPAREDNESS

1. http://www.opm.gov/pandemic/index.asp - Links to policies on leave, pay, hiring, alternative

work arrangements and other critical human capital issues in relation to pandemic influenza.

2. http://www.pandemicflu.gov - pandemic influenza related information (e.g., signs and

symptoms of influenza, modes of transmission, developing individual and family plans, etc.).

3. http://www.flu.gov/planning-preparedness/federal/index.html# Pandemic influenza related

information for Federal Government agencies to use for planning and preparedness. Links to

other federal government agencies.

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

City of San Luis Obispo

Comprehensive Disaster Leadership Plan Pandemic Annex I

__________________________________________________________________________________

For Official Use Only Page 28 of 28

APPENDIX 3: LEGAL REFERENCE

1. Municipal Code 2.24.010 Officer Powers and Duties

a. The declared purposes of the ordinance codified in this chapter are to provide for the

preparation and carrying out of plans for the protection of persons and property within

this city in the event of an emergency; the direction of the emergency organization; and

the coordination of the emergency functions of this city with all other public agencies,

corporations, organizations and affected private persons.

2. CA Code of Regulations (Title 17: §2501 (a))

a. Disease Investigation: The local health officer has the duty to investigate diseases,

conditions or outbreaks.

3. CA Code of Regulations (Title 17: §2515, §2516, §2518, §2520)

a. Isolation, Strict Isolation, Modified Isolation, and Quarantine

4. CA Health and Safety Code (§101025-101030)

a. Enforcement: The health officer has the duty to enforce local ordinances concerning

public health and sanitary matters as well as state statutes, orders and regulations

related to public health including quarantine laws, and orders prescribed by CDPH

Exhibit A

DocuSign Envelope ID: FC4FB7FE-9559-4B2D-A73D-127960081478

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