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SELECTING A DEFENSE COMMITTEE PLEASE NOTE: The Defense (University of Vermont)

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Revised 2/11/2020
SELECTING A DEFENSE COMMITTEE
PLEASE NOTE: The Defense Examination Committee approved by the Graduate College is different
from the Studies Committee, which is appointed by the student’s department chairperson or
graduate program director. The studies committee and defense examination committee need not be
identical.
MASTER’S: Your defense examination committee will require a minimum of 3 members including an
advisor and a chairperson. Your advisor and the chairperson must be UVM graduate faculty. If you
have co-advisors, there must be an additional member who is not an advisor or the chairperson. The
chairperson must be from outside your and your advisor’s department and program including primary
and secondary appointments. The chairperson of your defense committee does not have to be from
your studies committee. All members must be present at the defense unless permission has been
granted in advance by the Graduate College for participation via Skype or teleconferencing. Original
signatures will still be required on the defense examination record if a member teleconferences in, so
please plan accordingly. The chairperson of the defense examination committee must always be
present at the defense. Your defense examination committee must be approved by the Graduate
College. You must submit a Defense Examination Committee Membership Form (below) at the
beginning of the semester in which you plan on defending and the committee form must still be
current at the time of your defense. A new form must be submitted if your committee changes.
DOCTORAL: Your defense examination committee will consist of a minimum of 4 members of the
University of Vermont Graduate Faculty including an advisor and a chairperson. At least two members
must be from inside your department. If you have co-advisors, there must be an additional member
from the Graduate Faculty who is not an advisor or the chairperson. The chairperson must be from
outside your and your advisor’s department and graduate program including primary and secondary
appointments. The chairperson of your defense examination committee does not have to be from your
studies committee. All members must be present at the defense unless permission has been granted in
advance by the Graduate College for participation via Skype or teleconferencing. Original signatures
will still be required on the defense exam record if a member teleconferences in, so please plan
accordingly. The chairperson of the defense examination committee must always be present at the
defense. Your defense examination committee must be approved by the Graduate College. You must
submit a Defense Examination Committee Membership Form (below) at the beginning of the semester
in which you plan on defending and the committee form must still be current at the time of your
defense. A new form must be submitted if your committee changes.
EXCEPTIONS: Check with your department for specific requirements concerning your committee,
advisor, and chairperson. Individual departments may require more than 4 committee members or
Revised 2/11/2020
have specific membership requirements. For cross-college interdisciplinary programs, the chairperson
must be from outside the departments listed in your advisor’s primary or secondary appointments.
When appropriate, a non-UVM member or non-graduate faculty member may serve as an additional
member on the committee if approved by the Graduate Dean. A written request from the advisor and
current curriculum vitae from the member are required by the Graduate College.
THESIS/DISSERTATION ADVISOR: This advisor is typically your scholarly mentor - a faculty member in
your program who works most closely with you as you proceed through all phases of your research.
Your advisor usually has specific expertise in the field of your scholarship and offers guidance in the
structure, content and methodology of the work. The advisor also assures that you are aware of
current standards for the actual thesis or dissertation manuscript, its organization, and format. The
additional members of your thesis/dissertation defense committee are typically selected based upon
specific types of expertise they hold as well. For example, you may identify a faculty member who has
worked extensively with a certain type of experimental design that you are using, or perhaps the
individual's scholarship has adopted a different but complementary theoretical perspective. In any
case, the committee member might help you consider alternative or more in-depth ways of thinking
about certain aspects of your scholarly project.
ROLE OF THE CHAIRPERSON: The defense examination committee chairperson serves quite a different
role. First and foremost, the chairperson is responsible for assuring that the procedures and standards
of UVM's Graduate College are met as you complete and defend your thesis/dissertation. This helps to
ensure that the UVM degree you earn reflects some common standard of accomplishment across the
University. The chairperson is the objective "outsider" (vis-a-vis your program) capable of ascertaining
that the thesis or dissertation and defense meet university-wide standards and guidelines. At the same
time, the chairperson is there to assure that you, the student, are receiving full and fair attention from
the committee--the sort of opportunity and treatment that is due each and every student in UVM's
Graduate College. Essentially, the chairperson serves a dual purpose, as a student advocate, and as a
bearer of standards for the College as a whole.
A student may choose to identify a chairperson who also has scholarly expertise closely related
to the thesis/dissertation; this can be helpful but it is not necessary. In fact, interesting and important
contributions can be made by a chairperson who has considerable distance from the field of inquiry.
Approaching the issues from a different discipline, an individual can ask insightful questions and offer
innovative perspectives that may be overlooked by those who have long been immersed in the
traditions.
ADVICE: Be thoughtful and creative as you work to assemble your defense examination committee.
Consider your own background - its strengths and its gaps - as well as those of your advisor; ask
yourself what sorts of support you would find helpful (scholarly, motivational, practical, psychological,
etc.) and try to identify committee members who can contribute accordingly. Then relax and take
advantage of the different skills and insights your committee members can bring to bear on your work.
The system is designed to support the development of first-rate scholarship on your part.
Revised 2/11/2020
DEFENSE COMMITTEE MEMBERSHIP FORM
As soon as you have selected your committee, please fill out this form and e-mail it as an attachment
to the Graduate College at gradcoll@uvm.edu or drop it off at 330 Waterman.
Candidate’s Name: Date:
Program: Degree: Email:
Proposed graduation date of: Year:
Please list your committee members below:
Name:
Gr
aduate Faculty?
(check if yes)
Advisor: ____________________________________
Committee member: __________________________
Committee member: __________________________
Dept/School:
_________________
_________________
_________________
Committee member: ___________________________ _________________
Chairperson: __________________________________ _________________
Chairperson’s campus address: __________________________________________________________
____________________________________________________________________________________
Graduate College Approval: _________________________________________ Date: _____________
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SELECTING A DEFENSE COMMITTEE PLEASE NOTE: The Defense (University of Vermont)

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Completed 31 August 2020

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