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SCREEN ACTORS GUILD-AMERICAN FEDERATION OF

TELEVISION AND RADIO ARTISTS

PRODUCTION NOTICES & RESOURCES

Please read these important notices prior

to the start of casting, rehearsals or production.

1. Policies, Employment & Payroll

A. Legal Requirements of Employers (applies to all productions)

It is the obligation of a SAG-AFTRA signatory to comply with all legal requirements for employment of

performers including, but not limited to, those pertaining to State and Federal Minimum Wage Laws and

Workers’ Compensation.

B. Affirmative Action/Diversity Policy (applies to all productions)

Please give the following Affirmative Action/Diversity Policy every possible consideration in making your

casting decision.

SAG-AFTRA believes in equal employment opportunity for all its members; and that all of them have an

equal right to play any role. However, it further believes that people of color (e.g., Asian Pacific Islanders,

Latino/Hispanics, African Americans and Native American Indians), women, performers with disabilities and

senior performers have been historically underemployed within the motion picture industry.

SAG-AFTRA finds such a situation unacceptable and will bring to bear its resources of persuasion,

negotiation, association and such other actions as may be necessary to insure that these conditions do not

endure.

SAG-AFTRA, in its pursuit of greater and more meaningful opportunity and employment, demands that the

industry break with worn stereotypes and habits of thought and depict the full spectrum of the American

scene and the world as it really exists; a world which has people of color, women, people with disabilities

and seniors in every conceivable employment and social setting.

SAG-AFTRA, aware that we are dealing with the shaping of the viewing public’s attitudes as well as with

employment, will utilize all necessary channels to bring about accelerated employment of performers of

color, women, performers with disabilities and senior performers.

C. Anti-Discrimination & Sexual Harassment Policy (applies to all productions)

As you will note in reviewing SAG-AFTRA’s Policy Against Unlawful Discrimination & Harassment of

SAG-AFTRA Members that immediately follows, SAG-AFTRA has a ZERO-TOLERANCE policy against

discrimination and harassment, including sexual harassment, of its Members.

As a producer employing SAG-AFTRA members, and consistent with your existing duties under the

Collective Bargaining Agreement to which you are a signatory, we trust your company will comply with the

enclosed policy and will work with us to ensure that SAG-AFTRA members have the opportunity to work in

an environment that is free of unlawful discrimination and harassment.

We also trust that your company has its own policies prohibiting unlawful discrimination and harassment in

the workplace and that you take the enforcement of any such policies seriously.

Additionally, you should be aware that pursuant to SAG-AFTRA’s policies and protocols, we provide SAG-

AFTRA members a process for reporting any complaints of any unlawful discrimination or harassment while

working on any SAG-AFTRA signatory project. Please be assured that we take very seriously any and all

complaints received and must ensure that all complaints received are processed appropriately.

If a complaint appears to have merit, we will assist the Member in filing a formal claim and will immediately

inform the alleged offending producer and/or company of the claim. We will request that the

producer/company address the claim immediately. Under the requirements of both federal and state law,

Production Notices And Resources 9.2

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any producer/company receiving a claim of unlawful discrimination or harassment must investigate the

complaint immediately and take appropriate remedial and corrective action where it is determined that a

violation of policy or law has occurred.

Thank you for your attention to this matter and for your commitment to ensuring that SAG-AFTRA members

have the opportunity to work in a discrimination and harassment free work environment.

If you should have any questions about the enclosed policy or need any additional information or assistance,

please do not hesitate to contact SAG-AFTRA Affirmative Action and Diversity Department in Los Angeles at

323-549-6644, or in New York at 212-827-1542.

SAG-AFTRA

POLICY AGAINST UNLAWFUL

DISCRIMINATION & HARASSMENT

SAG-AFTRA is committed to ensuring that its Members have the opportunity to work on projects and in work

environments that are free of unlawful discrimination, harassment and any other form of inappropriate

workplace behavior. Consistent with this commitment, and in compliance with both federal and state laws,

SAG has adopted a ZERO TOLERANCE policy against the discrimination and harassment of its Members.

As to discrimination, SAG-AFTRA is committed to ensuring that its Members are not discriminated against

on the basis of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship,

age, marital status, physical disability, mental disability, medical condition, sexual orientation, or any other

characteristic protected by state or federal laws.

Further, SAG-AFTRA is committed to ensuring its Members are not the victims of any form of unlawful

harassment, including sexual harassment or harassment based on any other characteristic protected by

state or federal anti-discrimination and harassment laws.

Consistent with SAG-AFTRA Collective Bargaining Agreements, this policy applies to all producers that

employ SAG-AFTRA Members, including their employees, agents, representatives, contractors,

subcontractors and vendors. All producers are expected to comply with SAG-AFTRA’s anti-discrimination

and harassment policy and are expected to strictly enforce this policy on any project in which a SAG-AFTRA

Member is employed and/or engaged to provide services.

If a SAG-AFTRA Member believes that he or she has been the victim of unlawful discrimination or

harassment, he or she should immediately report the incident to SAG-AFTRA’s Affirmative Action/Diversity

Department at 1-800-724-0767. SAG-AFTRA takes all incidents of harassment and discrimination seriously.

Formal complaints filed with SAG-AFTRA shall be processed appropriately based on SAG-AFTRA’s internal

guidelines and policies.

D. Payroll Check Delivery (applies only to Ultra Low Budget and Modified Low Budget Agreements)

In accordance with Section 6 of the Ultra Low Budget Agreement, and Section 5(b) of the Modified Low

Budget Agreement, all payroll checks must be delivered to SAG-AFTRA by each Thursday for services

rendered up to and including the preceding Saturday.

2. Employment of Minors – Child Labor Laws (applies to all productions)

Please review the following Summary Chart for guidelines on the employment of minors in the

entertainment industry, which is prepared by the Division of Labor Standards Enforcement and is

subject to change without notice.

Production Notices And Resources 9.2

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EMPLOYMENT OF MINORS - ENTERTAINMENT INDUSTRY SUMMARY CHART

AGE

WORK TIME

CONCURRENT

SCHOOL IN SCHOOL NOT

REQUIREMENTS

SESSION IN SESSION

15 days

20 minutes work activity Permits to work and employ required. [8 CCR 11751]

2 hrs. max at employment site Parent or guardian must be present. [8 CCR 11757]

6 months

1 studio teacher and 1 nurse must be present for each 3 or

fewer infants 15 days to 6 weeks old. [8 CCR 11760,

11755.2]

1 studio teacher and 1 nurse must be present for each 10

or fewer infants 6 weeks to months old. [8 CCR 11760,

11755.2]

May not be exposed to light exceeding 100 footcandles for

more than 30 seconds. [8 CCR 11760]

May only be employed between 9:30 a.m. and 11:30 a.m. or between

2:30 p.m. and 4:30 p.m. [8 CCR 11764].

6 months

2 hours work activity

4 hours max at employment site

Permits to work and employ required unless the minor is a

high school graduate or equivalent. [8 CCR 11751]

2 years

Balance for rest and recreation

High School graduates may be employed as adults.

May only be employed between 5 a.m. and 12:30 a.m. [LC 1308.7]

Parent or guardian must be present. [8 CCR 11757]

2 years

Studio teacher must be present. [8 CCR 11751.1]

3 hours work activity

6 years

6 hours max at employment site

1 studio teacher required per 10 minors. [8 CCR 11755.1]

Balance for rest and recreation

May only be employed between 5 a.m. and 12:30 a.m. [LC 1308.7]

1 studio teacher per 20 minors on weekends, holidays, and

school breaks and vacations. [8 CCR 11755.1]

6 years

4 hours work activity 6 hours work activity

Studio teachers are responsible for the health, safety, and

morals of the minor. [8CCR 11755.2]

3 hours school 1 hour rest and recreation

9 years

1 hour rest and recreation

8 hrs. max at employment site

May only be employed between 5 a.m. and 12:30 a.m. (to 10 p.m.

preceding schooldays > 4 hours).[LC 1308.7]

Minors in grades one through six must be tutored between

the hours of 7 a.m. and 4 p.m. Minors in grades seven

through twelve must be tutored between the hours of 7 a.m.

and 7 p.m. [EC 48225.5]

9 years

5 hours work activity

7 hours work activity

Permits to work and employ required unless a high school

graduate or equivalent. High school graduates may be

employed as adults.

3 hours school

1 hour rest and recreation

16 years

1 hour rest and recreation

9 hrs. max at employment site

May only be employed between 5 a.m. and 12:30 a.m. (to 10 p.m.

preceding schooldays > 4 hours).[LC 1308.7]

16 years

6 hours work activity

8 hours work activity

Studio teacher need only be present for minors' schooling

3 hours school

1 hour rest and recreation

if minor still required to attend school.

18 years

1 hour rest and recreation

10 hrs. max at employment

site

May only be employed between 5 a.m. and 12:30 a.m. (to 10 p.m.

preceding schooldays > 4 hours).[LC 1308.7]

Regular School

Attendance and

Work Hours

Compute work hours for each age group by subtracting 6 hours from the max time at employment site for tutored minors when

school in session. The difference is the maximum work hours for these minors. Thus, 9 to16 year-olds who attend regular

school may only work up to 3 hours on a schoolday. The 1 hour of rest and recreation is not required, but the workday may be

extended one-half hour by a meal period. No work permitted during regular school hours. Exception: Minors 14 and over may

work up to 8 hours during regular school hours for each of 2 consecutive days if excused with the school's written permission.

[8 CCR 11760]

Max

No minor may be employed over 8 hours in a day. [LC 1308.7, 1392] or over 48 hours in a week. [LC 1308.7] No exceptions.

Day/Week

Meal Periods

Meal periods are not work time. Workdays extended up to one-half hour for a meal period. [8 CCR 11761] Meals must be

within 6 hours of call time and/or previous meal period. Teachers may require an earlier meal period.

Travel Time

Travel between studio and location is work time. Up to 45 minutes travel from on-location, overnight lodging to work site is not

generally considered work time. Travel between school or home and studio is not work time. [8 CCR11759]

Day's End 12 hours must elapse between dismissal and next day's call time. No exceptions. [8 CCR11760]

Make-up

Make-up in minor's home by persons employed on the same project is work time, and may not begin before 8:30 a.m. 12

hours must elapse between dismissal and the beginning of the next day's make-up/hairdressing. [8 CCR 11763]

Off Set

Out of State

California employers who employ resident minors outside of California under contractual arrangements made within California,

must comply with all California child labor laws and regulations. [8 CCR 11756].

Note: Daily work and school hour schedules for tutored minors of all age groups are provided in 8 CCR 11760.

Production Notices And Resources 9.2

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Whenever you plan to employ minors in your production, you must first contact the Division of Labor

Standards Enforcement of the Office of the Labor Commissioner, the state agency established to enforce

child labor laws to be sure that you comply with all the laws governing the employment of minors.

CONTACT: Los Angeles office

CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS

Division of Labor Standards Enforcement

320 West 4th Street, Room 450

Los Angeles, CA 90013

(213) 620-6330

Van Nuys office

CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS

Division of Labor Standards Enforcement

6150 Van Nuys Blvd., Room 100

Van Nuys, CA 91401

(818) 901-5315

Or contact the applicable State Labor Commissioner’s District Office. For a list of district offices please visit

http://www.dir.ca.gov/dlse/districtoffices.htm

For a detailed overview of California labor laws governing the employment of minors in the entertainment

industry, go to http://www.dir.ca.gov/dlse/dlse-cl.htm

Be advised that, in Theatrical and Television productions, pursuant to Section 50.B of the Basic Agreement,

“…when minors are employed in the State of California or taken from the State of California pursuant to a

contractual arrangement made in the State of California, the applicable California laws and regulations shall

regulate such employment.”

3. Safety Bulletins (applies to all productions)

The latest Safety Bulletins containing procedures for work on a film or television production may be accessed at

the Contract Services Administration Trust Fund website http://www.csatf.org/bulletintro.shtml

, or at

www.sagaftra.org. These guidelines are recommended by the Industry Wide Labor-Management Safety

Committee and should not be considered to be binding laws or regulations. However, State, Federal and/or local

regulations apply and would supersede the guidelines. Additionally, each SAG-AFTRA collective bargaining

agreement contains provisions concerning safety issues that impact performers.

If any safety issue should occur, please report it to SAG-AFTRA Stunt & Safety Department at (323) 549-6855.

After business hours and on weekends, you may contact SAG-AFTRA at (323) 954-1600. In the event that you

are working in another state, you may contact one of the local SAG-AFTRA offices listed at www.sagaftra.org

Please join us in ensuring that safety remains the highest priority when working on any production.

4. Title Changes (applies to all productions)

In order to prevent any possible confusion, please promptly inform SAG-AFTRA of any changes to the title of the

production.

5. Screen Credits (applies to Television productions)

Section 54 (a) (1) of the Television Agreement (“Screen Credits and Billing”) requires that all on-screen

performers’ credits “shall be in a readily readable color, size and speed.”

In the past, several Producers of episodic television had been cited for violations of this provision. The majority

of citations related to the speed at which the credits were displayed. At a meeting of the Alliance of Motion

Production Notices And Resources 9.2

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Picture and Television Producers, specific time standards were established with respect to the “speed” at which

credits were to be exhibited. Those time standards are as follows:

Number of Names on Card Minimum Time Period Card Must be Shown

1 Name 1.0 Second

2 Names 1.5 Seconds

3 Names 2.0 Seconds

4-5 Names 2.5 Seconds

6 Names 3.0 Seconds

Please advise persons in your company who have the responsibility to prepare credits, of the provisions

referenced herein.

If you have any questions, please contact the Theatrical & Television Contracts Department at (323) 549-6835,

and ask to speak to a business representative.

6. Production Resources

A. SAGIndie (applies only to Low Budget, Modified Low Budget, Ultra Low Budget, Student and Short Film

Theatrical productions)

NEED ACTORS FOR YOUR NEXT FILM? SAGINDIE’S CASTING BREAKDOWN SERVICE CAN HELP.

SAGIndie, the outreach program for independent producers, has a Casting Breakdown service for actors

and filmmakers. Housed at www.sagindie.org, the free service allows SAG-AFTRA actors direct access to

your breakdowns.

How does it work?

SAGIndie.org features information about SAG-AFTRA’s Low Budget contracts. It also serves as a valuable

resource for both filmmakers and actors alike. By posting your Casting Breakdown on our site you’re

increasing the probability of finding that perfect actor for your next film.

How do I submit my breakdown?

After logging onto www.sagindie.org/casting, you’ll see an icon for filmmakers to POST A CASTING

CALL/BREAKDOWN. Click through to the submission form and be ready to provide the following

information:

• Name of production

• Signatory producer/production company

• Type of SAG-AFTRA contract, even if pending

• Your SAG-AFTRA production number

• The name of your SAG-AFTRA business rep

• The location of your production

• A brief description of the film

• A brief description of the roles being cast

• Contact information for actor submissions

• Date of submission deadline

Then what happens?

After the staff at SAGIndie confirms that your breakdown meets the guidelines, it will be posted on the site –

usually within 48 hours. Your breakdown will be automatically removed from the site on the date of your

submission deadline. If you determine that you need to cast additional roles after your submission

deadline expires, you have to resubmit your breakdown.

Can anyone post breakdowns?

SAGIndie reserves the right to make sure you’re legit. Only productions that have signed to a SAG-AFTRA

Agreement (or have started the signatory process) will be able to submit casting breakdowns.

Production Notices And Resources 9.2

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What are the costs involved with using SAGIndie’s Casting Breakdown service?

It’s free! But only because SAGIndie loves you.

Is there anything else I can do?

SAGIndie highly recommends that you don’t put all your eggs in one casting basket. In addition to the

SAGIndie Casting Breakdown Service you should also be utilizing other online casting tools, such as

iACTOR, to give you the best opportunity to find that perfect actor for your film.

What if I need additional help?

Just give SAGIndie a ring at 323-549-6064.

www.sagindie.org * facebook.com/sagindie.org * twitter.com/sagindie

5757 Wilshire Boulevard * Los Angeles, CA 90036

main 323.549.6064 * fax 323.549.6082

B. iActor (applies to all productions)

The iActor Online Casting service provides a free, easy-to-use database of members to qualified casting

professionals. If you are casting for a signatory production, please fill out the iActor form at the end of this

Notices & Resources document to apply for an iActor casting account.

C. Actors To Locate (applies to all productions)

Looking for Actors to cast in your projects? Did you know that we have created a 1-800 “Actors to Locate”

service designed to facilitate contact between performers and the producers/casting directors/industry

professionals across the United States seeking to employ them? That number is:

Through this no cost service, potential employers have easy access to an actor’s professional contact

information for employment purposes only. This service is not available for fan-based inquiries.

The 1-800 “Actors to Locate” service (with expanded hours) is available at staggered intervals, depending on

your geographic location. Please take note of the attached legend for your convenience.

Hawaii Standard Time: 7:00 a.m.– 3:30 p.m.

Please note: For East Coast participants: If you are an East Coast caller, and are unable to access the 1-800

number during normal business hours, you may dial 212-827-1444 in case of emergency only. Regular

East Coast Agency inquiries, not dealing with “Actors to Locate” matters, can still be directed to 212-827-

1438.

In addition, professional casting directors are reminded of their ability to register for the 24/7, on-line version

of “Actors to Locate,” accessible through the iActor program. You can sign up for this service by calling

Pacific Standard Time: 9:00 a.m. –

5:30 p.m.

(includes California, Nevada,

Washington,

Oregon, Arizona)

Eastern Standard Time: 12:00 p.m. – 8:30 p.m.

(includes New York, Michigan, Florida

Philadelphia, etc.)

Central Standard Time: 11:00 a.m. –

7:30 p.m.

(includes Texas, Illinois, etc.)

Mountain Standard Time: 10:00 a.m. – 6:30 p.m.

(includes Utah, Colorado, New Mexico, Arizona, etc.)

1-800-503-6737

Production Notices And Resources 9.2

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iActor Services at 323-549-6451. For normal agency inquiries, please contact the Hollywood or New York

Agency Departments at 323-549-6745 or 212-827-1438, respectively, should you have any questions.

Enjoy the service!

7. Post Production

A. Music Cue Sheet Submission (applies to all Theatrical & Television productions)

Music cue sheets must be submitted to SAG-AFTRA upon completion of post-production.

B. Spanish Language Dubbing (applies to Theatrical, Television, Basic Cable Live Action, Low Budget and

Modified Low Budget productions)

Reference is made to Section 57 of the current Basic Agreement and to Section 18, paragraph (b) (8) of the

current Television Agreement.

Subject to the qualifications, conditions and the limitations set forth in each such paragraph, the signatories

to the Basic Agreement and Television Agreement have agreed that, as to theatrical motion pictures,

dubbing performers shall be accorded substantially equivalent economic terms to those provided in the

SAG-AFTRA Modification (Dubbing) Agreement (“Dubbing Agreement”) and, with respect to television

motion pictures, dubbing will be subject to rates (including payments for rights to free non-network television

exhibition) and conditions not less favorable than those provided under the Dubbing Agreement.

In the interest of encouraging greater domestic employment in the field of Spanish Language dubbing, SAG-

AFTRA has established modified terms and conditions governing the employment of performers to dub

covered productions into the Spanish language. In this regard, the Spanish Language Modification

Dubbing Agreement 1 21 is included in the signatory zip file of each production type referenced above.

Notwithstanding the fact that such agreement is more favorable to the employer than is the Dubbing

Agreement referenced in the Basic Agreement and Television Agreement the application of the terms of this

agreement shall be deemed compliant with the requirements of Section 57 (Basic) and Section 18 paragraph

(b) (8) (Television) with respect only to dubbing into the Spanish language. There is no modification in the

terms and conditions applicable to dubbing into any other foreign language.

C. SAG-AFTRA Logo (applies to all Theatrical & Television productions)

SAG-AFTRA contracts require that the SAG-AFTRA logo appear in the end credits. A graphic file of the logo

is available from your SAG-AFTRA Business Representative.

Production Notices And Resources 9.2

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The iActor Online Casting service provides a free, easy‐to‐use database of SAG‐AFTRA members to qualified casting professionals and

industry professionals in a position to hire our members for work opportunities. If you are casting for a SAG‐AFTRA signatory

project, please fill out the information below to apply for an iActor casting account.

iActor Casting Access Request Form

Name

Date

First:

Last:

Company Name

Street Address

City

State

Postal Code

Telephone

Email address

Affiliations

CSA

CDC

Other ____________________________

Signatory Information—Currently casting for:

Production Title:

Production/SIG. IDN :

SAG-AFTRA Rep:

Contract:

Projects in Development:

Is your project still in development? Provide as much information as possible in the box below about your project in order to gain a

temporary iActor ID.

Additional Users: Please limit requests only to staff. Business contact details must match information stated above. Each person

within an organization requires a separate iActor ID.

Name:

Email:

Name:

Email:

Name:

Email:

Other Users:

Please describe the nature of your request below.

Return To:

Email: casting@iactor.org

Fax: 323-549-6445

Mail: SAG-AFTRA, Attn. iActor, 5757 Wilshire Blvd, 7

Floor,

Los Angeles, CA 90036

Please allow 7-10 business days to process your request.

Staff Only

Date Processed

IDN:

**For emergency access or more general questions,

please call: 323-549-6451

Rev 5.2013

iActor Notice 9.19

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