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SUNY Potsdam One Stop/Financial Aid
Phone: (315) 267-2943 - Fax: (315) 267-3067 onestop@potsdam.edu
Is your SAP Status “Unsatisfactory or Failed Probation” with new circumstances?
Satisfactory Academic Progress (SAP) Appeal for Federal Financial Aid
Your Name:_____________________________________ ID#:________________ Date:_____________
You are ineligible for federal aid if you do not make satisfactory academic progress towards your degree (see
above website). To appeal the loss of your financial aid, you must submit a SAP Appeal to the Financial Aid
Office. If your appeal is approved you will be on an Academic Plan of Action which will specify the terms of
your approval.
1. What happened - what has changed:
Your satisfactory academic progress (SAP) appeal explanation must include the following:
Explain what happened
Why were you unable to maintain satisfactory progress?
Explain what has changed
What corrective measures have you taken or will you take to achieve and maintain satisfactory
academic progress?
If this not your first appeal:
Your explanation statement must include information about what circumstances have changed since your
last appeal.
2. Tips for writing your appeal explanation statement:
Admit the problem
Take a hard look at your situation to determine what has kept you from making satisfactory academic
progress. Perhaps you need help with time management or study skills. Admit the problem and explain
how you will get that help. If over or nearing maximum credits, indicate the courses you still need to
graduate and your anticipated graduation date.
Note: Academic amnesty, changing your major, lack of awareness of withdrawal policies, requirements for
satisfactory academic progress or unpreparedness for college coursework will not be accepted as reasons
for the purpose of an appeal.
Attach any relevant supporting documentation
This may include a doctor’s statement, copy of hospital/urgent care/physician’s bill, obituary, funeral
notice or death certificate.
3. Valid reasons for an SAP appeal:
Valid reasons for an appeal include:
medical emergencies
severe health issues
severe personal or family problems
financial or personal catastrophe
return for a second degree or certificate
Your SAP appeal may be denied if you:
have a pattern of poor performance
failed SAP probation and are appealing for a second time with a reason that
is substantially the same as for the first appeal
Example of a valid explanation statement:
Date: January 22, 2019
Name: Stew Dent
Student ID: P00111999
RE: SAP Appeal Explanation Statement
What happened:
I was involved in a car accident on October 12, 2018. I was in the hospital for two weeks because of a broken leg.
Then I needed to have physical therapy every day for six weeks. This interfered with my ability to attend classes on
a regular basis. I was unable to complete the fall 2018 semester and this affected my academic progress.
What has changed:
My leg has healed and I feel confident that I am able to continue my coursework. I will also work with my adviser
and professors to repeat the classes I failed in the fall, and will use my planner to stay on track.
Attached is documentation verifying my accident and that I have contacted my adviser:
A note from my doctor showing that I was under his care during the above time, and why. The note also
shows that my doctor released me to return to school on January 1, 2019.
A copy of my hospital bill showing the dates of my stay.
A statement from my physical therapist showing my therapy schedule.
A note from my adviser confirming our meeting schedule for the spring semester.
4. How to appeal:
Your appeal must include:
1. This form with your name, Potsdam ID number, date of your appeal, AND
2. Narrative/explanation statement (see example), including your plan for the next semester(s), AND
3. Supporting documentation.
If your appeal is approved, you and your adviser will be required to complete and sign an Academic Plan-