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SAP Appeal Form Fillable - SAP_Appeal_Form Fillable

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SatisfactoryAcademicProgress(SAP)AppealForm
OfficeofFinancialAid3211ProvidenceDriveUC105Anchorage,AK99508
www.uaa.alaska.edu/financialaid(907)786‐1480Fax:(907)786‐6122uaa_sapappeals@uaa.alaska.edu
X:\FinancialAid\Forms\2017‐18\2017‐18FORMS\SAP_Appeal_FormFillableOnBase:APPEAL RRAAREQ:APL1/2/3 6/2/2017
PLEASEREADTHEFOLLOWINGINSTRUCTIONSBEFOREYOUCOMPLETEYOURAPPEAL
Theseinstructionsarefortheuseofstudentswhohavebeenplacedonfinancialaidsuspensionunderthe
UniversityofAlaska’sSatisfactoryAcademicProgress(SAP)policy.Byfollowingthestepsoutlined,astudentmay
appealtheirfinancialaidsuspension.TheSAPpolicyisfoundonlineatthefollowingwebsite:
http://www.uaa.alaska.edu/financialaid/policies.cfm
TheUniversityofAlaskaAnchorage’sSAPpolicyisbasedonU.S.DepartmentofEducationregulations.Thispolicy
measuresastudent’sperformanceinthefollowingareas:
1. Cumulativecompletionrate:Cumulativecompletionrateisthepercentageofcreditsearnedversusthe
totalcreditsattempted.Forexample,astudentwhohasattempted16creditsmustsuccessfully
completeatleast12creditstomeetthe67%requiredminimumcompletionrate.
2. Cumulativegradepointaverage(GPA):TheminimumcumulativeGPAforundergraduatestudentsis2.0
(equivalenttoaCaverage)and3.0forgraduatestudents.
3. Maximumtimeframe(150%rule).The150%rulestipulatesthemaximumallowabletimeframefor
receivingfinancialaidisequalto150%ofthelengthofyourprogram.Forexample,ifyouarepursuingan
associatedegree,youwillreachthemaximumtimeframeafterattempting90credits.Ifyouarepursuin
g
abachelordegree,youwillreachthemaximumtimeframeafterattempting180credits.
TheSAPpolicyappliestoallstudentsapplyingfororreceivingfederal,state,and/orinstitutionalfunds.Theintent
ofthispolicyistoensurethatstudentswhoarereceivingfinancialaidaremakingmeasurableprogresstoward
completionofadegreeorcertificateprogramwithinareasonabletimeframe.TheUniversityofAlaska
Anchorage,OfficeofFinancialAidmaymakeexceptionstotherequirementsinindividualcases,ifthestudentcan
demonstratehisorherfailuretomeettheminimumstandardwascausedbyexceptionalorunusual
circumstancesbeyondhisorhercontrol.
ThefollowingscenariosareNOTextenuatingcircumstancesandarenotanacceptablejustificationforappealing;
Youthfulness,immaturity,orlackoffocus
Difficultcourseworkorattemptedtoomanycreditsandcouldn’thandletheworkload
Student/Instructorconflicts
Transportationissues
Poortimemanagement
Financialaidprocessinglateordelayed
Medicalreasonsthatwereknowntoyoupriortothestartofthesemester,unlessyoucandocument
unforeseeablecomplicat
ions
WorkConflicts,unlessyoucandocumentanunexpected,unavoidable,andinvoluntarychangetoyour
workschedulethatdirectlyhinderedyouracademicsuccess
Lackofchildcare,unlessyoucandocumentanunexpected,unavoidable,andinvoluntarychangetoyour
childcaresituationalongwithanexplanationofwhyitcouldnotberesolvedinatimelymanner
NOTE:Ifyouhavebeenacademicallydisqualifiedandwishtoappealthatstatus,youshouldcontacttheOfficeof
theRegistrarforinstructions.Th
erearetwoseparateappealprocessesforacademicdisqualificatio
nandfinancial
aidsuspension.Yourfinancialaidappealwillbehelduntilyouresolveyouracademicdisqualificationandare
readmittedtoyourdegreeprogram.Theappealofyourfinancialaidsuspensionwillnotcorrectyouracademic
disqualification.Likewise,beingacademicallyreinstatedwillnotautomaticallyremedyyourfinancialaid
suspension.Pleasecontactyouradvisorforassistance.
X:\FinancialAid\Forms\2017‐18\2017‐18FORMS\SAP_Appeal_FormFillableOnBase:APPEAL RRAAREQ:APL1/2/3 6/2/2017
GUIDELINESFORANAPPEAL
Asuccessfulappealwillcontaincompleteexplanationsoftheitemslistedbelow,asapplicable.Youmustcompileand
attachsignificantdocumentationtojustifyyourappeal.TheCommitteewillonlyreviewthematerialsthatyouprovide;
thereforeitisyourresponsibilitytoprovidesufficientdocumentationtothoroughlysupportyourappeal.
1. MeetwithyouracademicadvisortosuccessfullycompleteyourSAPAppealformandcreateadegreeplanthatyou
willfollowuntilyouareabletoreinstateyourselforgraduate.YourdegreeplanwillbesavedintoDegreeWorks
forreviewduringtheappealprocessandattheendofeachsemester.
2. Includeawrittenstatementdescribingthereasonsforandcircumstancessurroundingyourlackofsufficient
progress.Thesecircumstancesmustbeexceptionalorunusualcircumstancesthatwerebeyondyourcontrol.Your
attentionshouldbefocusedontheparticularacademicterm(s)and/orcourse(s)forwhichyouregisteredbutdid
notsuccessfullycomplete.Bespecificandconciseinyourexplanationsinceincompleteinformationmaycausea
denialoradelayinthereviewofyourappeal.Youmayusethespaceprovidedonthefirstpageoftheappealform
orattachaseparateletterifmorespaceisneeded.
3. Includeadetailedexplanationofthemeasuresyouhavetakentoensurethatyouracademicperformancewill
improveand/oractionsyouhavetakentocorrectthecircumstancesthatpreventedyourpriorlackofacademic
progress.Forexample,ifyouareappealingduetoanillness,youmustexplainwhytheillnessyouexperiencedwill
nolongeraffectyourabilitytosucceedacademically.
4. Attachsupportingdocumentation.Alllettersmustbesignedandthosefromprofessionalsmustbeonletterhead.
Additionaldocumentsmayberequiredasdeterminednecessary.Studentswhohaveexceededthemaximum
timeframe(150%rule)duetopriordegreesorchangeofmajordonotneedtoprovideadditionaldocumentation
butmustclearlyexplaintheircircumstances.
a. Medicalcircumstancesmustbeexplainedandmustincludedocumentationfromamedicalproviderindicating
whatinjuryormedicalconditionyouexperienced,thenameofthepatient,andwhentheproblemoccurred.
Examplesofdocumentationmightincludeadoctor’sletter,chartnotes,etc.
b. Workconflictsand/orlackofch
ildcaremustbefullyexplainedandmustincludedocumentationfromyour
employerorchildcareproviderthatclearlyandexplicitlydescribeswhatoccurred;theunexpected,unavoidable,
andinvoluntarychangetoyourcircumstancesalongwiththeexplanationofwhyitcouldnotberesolvedina
timelymanner.
c. YoumayalsoprovidealetterofcorroborationfromanobjectivethirdpartyiftheyareDIRECTLYinvolvedand
havepersonalknowledgeofyourcircumstances.Lettersfromfriendsorfamilywillnotbeconsideredastheycan
besubjective.Statementsbasedonhearsaywillnotbeaccepte
d.Thirdpartylettersmustincludefullnames,
signature,contactinformation,andrelationshiptoyou(thestudent).
d. MilitaryDeploymentmustbedocumentedwitheitherdeploymentrecordsand/oraletterfromyourCommanding
Officershowingdatesofdeployment/activeduty.
e. Examplesofotherdocumentationthatshouldbeincludedwithyourappealifpertinentt
oyoursituation;legal
documentation,restrainingorder,policereport,obituary,etc.
5. Donotdiscussyourneedforfinancialaidaspartofyourrationaleforreinstatementoffederalaid.Itisassumed
thatanystudentfilinganappealisdoingsobaseduponfinancialneed.
6. AppealFormsandattacheddocumentationmustbereceivednolaterthantwoweekspriortotheendofthe
semesterforwhichyouareappealing.Processingmaytakeseveralweekssobesuretosubmityourappealas
quicklyaspossible.
Ifyourappealisapproved,youwillbeplacedonfinancialaidprobation.Whileonprobationyoumustfollowyour
degreeplanandcontinuetocompleteallclassessuccessfullyinordertocontinuetoreceivefinancialaid.Gradesof
AU,DF,F,I,W,NB,NCandNPindicateunsatisfactorycompletionofcoursesforfinancialaidpurposes.Failureto
complywithyouracademicplan(i.e.passallofthecoursesyouattempt)willresultinsuspensionoffuturefinancial
aid.Subsequentappealswillmostlikelybedenied.
1. StudentswhoareplacedonFinancialAidprobationduetoacademicreasons(cumulativegradepointaverage
and/orcumulativecompletionrate)whobringtheirSAPbackintoconformitybymeetingtheminimumSAP
standardswillhavetheirfinancialaideligibilityreinstated.
2. Studentswhoareplacedonfinancialaidprobationbecausetheyhaveexceededthemaximumtimeframeallowed
fortheirprogramwillbemaintainedonprobationuntiltheygraduateorfailtocomplywiththetermsoftheir
probation.
NOTE:AnappealisarequestforanexceptiontotheSAPpolicy.Approvalisnotautomaticandisnot
guaranteed.Pleaserememberthatyou(thestudent)areresponsibleforpayinganytuitionandfeesthat
becomeduetotheUniversityofAlaskaAnchoragewhileyourappealisinprocess.
SatisfactoryAcademicProgress(SAP)AppealForm
OfficeofFinancialAid3211ProvidenceDriveUC105Anchorage,AK99508
www.uaa.alaska.edu/financialaid(907)786‐1480Fax:(907)786‐6122uaa_sapappeals@uaa.alaska.edu
X:\FinancialAid\Forms\2017‐18\2017‐18FORMS\SAP_Appeal_FormFillableOnBase:APPEAL RRAAREQ:APL1/2/3 6/2/2017
StudentName:____________________________________ Phone:___________________StudentID:____________________
Semesterforwhichyouareappealing: Fall
Spring Summer Year:
Intendedsemesterofgraduation: Fall Spring Summer Year:
CurrentDegree&Major:
Reason(s)forAppeal:Pleasecheckallapplicable:
A.IHAVEFAILEDTOMAINTAINA67%CUMULATIVECOMPLETIONRATIO
B. IHAVEFAILEDTOMAINTAINACUMULATIVEGPAOF2.0FORUNDERGRADUATESOR3.0FORGRADUATESTUDENTS
C.IHAVEATTEMPTEDMORETHANTHEMAXIMUMNUMBEROFCREDITSREQUIREDFORMYDEGREE(150%RULE)
D. IFAILEDTOMEETTHECONDITIONSOFMYPROBATIONAFTERHAVINGANAPPEALPREVIOUSLYAPPROVED
Inthespacebelow,explainwhyyoufailedtomeettherequirementsoftheUniversityofAlaska’sSAPpolicy,exceededthe
maximumnumberofcreditsrequiredforyourdegree,and/orfailedtomeettheconditionsofyourprobation.(Attacha
separateletterifmorespaceisneeded)
InitialthefollowingstatementstoacknowledgeyourunderstandingoftherequirementsofsubmittingthisSAPAppealform:
IhavereadandunderstandUAA’sSatisfactoryAcademicProgresspolicyat
http://www.uaa.alaska.edu/financialaid/policies.cfm.
IunderstandthattheSAPAppealprocessisforstudentsimpactedbyexceptionalorextenuatingcircumstances
(circumstancesbeyondthestudent’scontrol).
IunderstandthatofficialsupportingdocumentationisrequiredforallacademicSAPAppeals(asexplainedintheattached
instructions)asproofofthecircumstancesstatedabove.(NotrequiredforappealreasonCabove.)
Iunderstandthatthefollowingadditionaldocumentationisrequiredinsupportofmyappeal(asapplicable):
SatisfactoryAcademicProgressAppealForm(thisform),completedinfullandsignedbymyadvisorandmyself.
DegreePlansavedinDegreeWorks(createdbyAcademicAdvisorandmustmatchcurrentsemester’sregistration)
AcademicProgressReport(ifsubmittingthisformafterthesecondweekofclass)fromUAA’sFinancialAidformspage.
(Note:AcademicProgressReportformsarenotrequiredforappealreasonCabove.)
IunderstandthatImustbefullyadmittedtoadegreeprogramandthatIamonlypermittedtoregisterforcoursesthatare
requiredbymycurrentdegreeprogram,andthatImustcomplywiththeDegreePlancreatedbymyAcademicAdvisor.
Iunderstandthat,ifmyappealisapproved,Iwillbeplacedon“Probation”andmustsuccessfullycompleteallcoursework
andachieveaminimumSEMESTERGPA(over2.0forundergraduates;over3.0forgraduates)toavoidsuspensionofmy
financialaid.Whileonprobation,IamresponsibletocoordinatewithmyAdvisortoensureaDegreePlanisenteredinto
DegreeWorkslistingmycoursesforeachsemesterattended,andtocomplybytakingonlycourseslistedontheDegree
Plan.(Students who are on probation because they have exceeded the maximum timeframe (150%) allowed for their
programwillbemaintainedonprobationuntiltheygraduateorfailtocomplywiththetermsoftheirprobation.)
*Youmustmeetwithyour
AcademicAdvi
sor*to
completethisSAPAppeal
Form
Initial
Initial
Initial
Initial
Initial
Initial
X:\FinancialAid\Forms\2017‐18\2017‐18FORMS\SAP_Appeal_FormFillableOnBase:APPEAL RRAAREQ:APL1/2/3 6/2/2017
In the space provided, student must explain how your situation has improved and your plan to successfully complete all future
coursework(studentsappealingduetothe150%ruleneedonlyexplainplantostayontrackandcompletedegreeprogram).
Icertifythatallinformationprovidedistrueandaccuratetothebestofmyknowledge.Iunderstandthatsubmittingthisappealis
notaguaranteethatmyaideligibilitywillbereinstated,andthatIamstillresponsibleforallaccrueddebtsnotcoveredbyfinancial
aid,includinganylatefeesthatmayhavebeenincurredduringthereviewprocess.
StudentSignature:_________________________________________________________Date:______/______/______
THEDEADLINEFORAPPEALSISTWOWEEKSPRIORTOTHEENDOFTHESEMESTERFORWHICHYOUAREAPPEALING
*UAAAdvisorcontactinformationcanbefoundat:http://www.uaa.alaska.edu/advising/
FORADVISORUSEONLY:
CumulativeGPA(minimumsatisfactoryGPAis2.0forUndergraduateStudentsor3.0forGraduateStudents)
Student’scurrentcumulativeGPA:
NumberofsemestersthestudentmustbeonanacademicplaninordertoraisecumulativeGPAtominimumstandard:_______
CompletionRatio(minimumsatisfactorycompletionrateis67%):
Cumulativecreditsearned(CE):_______Cumulativecreditsattempted(CA):_______CumulativeCompletionRatio:_______=CE/CA
Numberofcreditsstudentmustpassinordertoearna67%cumulativecompletionratio:_______=2(CA)–3(CE)
Numberofsemestersthestudentmustbeonanacademicplaninordertocompleterequirednumberofcredits:_________
150%Rule
Numberofcreditsrequiredforcurrentdegreeprogram:__________Numberofcreditsattempted:__________
Numberofcreditsstudenthaslefttocompleteprogram(includingpre‐requisitesandremedial):__________
Numberofsemestersthestudentmustbeonanacademicplaninordertocompleterequirednumberofcredits:__________
NOTE:Studentsinviolationofthe150%rulemayonlyreceivefundingforonedegreeprogramatatime.
I,____________________________________,havereviewedthisstudent’sappealforreinstatementoffinancialaideligibilityand
haveidentifiedcourseworkapplicabletotheircurrentdegreeprogramandcollaborativelycreatedaDegreePlanwhichisnow
documentedinthe“Plans”tabinDegreeWorks.Whilethestudentisonprobation,IwillensuretheirDegreePlanisenteredinto
DegreeWorkslistingtheirrequiredcoursesforeachsemesterattended.Additionally,Ihaveencouragedthestudenttoutilize
available UAA resources, and to make informed decisions which best serve the students’ educational, personal and career
developmentalneeds.
AdditionalComments:_________________________________________________________________________________________
____________________________________________________________________________________________________________
AdvisorSignature:__________________________________________Phone:__________________Date:______/______/______
Pleaseemailmetheappealdecisionatthefollowingemailaddress:_________________________________________________
FAOFFICEONLY ProcessorInitials Date AppealDecision GradeLevel UpdateBANNER
ROASTAT/RPAAWRD/RRAARE
Q
/RHACOMM
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
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SAP Appeal Form Fillable - SAP_Appeal_Form Fillable

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Completed 4 March 2020

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