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Financial Aid Termination Due to Exceeding the Maximum Time Frame
Schools participating in the Title IV Student Financial Assistance Programs are required to establish a policy governing the length of time during which a student must
complete their educational goal, either an Associate Degree or transferring to a four year institution for a Bachelor’s Degree. The policy at Santa Ana College allows
students to attempt up to 90 units to complete an Associate Degree or to transfer to a four year institution. Students who have accumulated 90 attempted units and have
not completed their academic goal, will be terminated from financial aid eligibility. Students enrolled in an eligible Certificate program will be allowed to attempt up to
24 units. Along with the maximum timeframe policy, students are also required to maintain their cumulative unit completion rate at least 66.5% and cumulative Grade
Point Average at least 2.0.
An evaluation of your satisfactory academic progress has been performed at the end of Spring 2020 semester. The result shows that you have exceeded the maximum timeframe
therefore you have been terminated from all financial aid programs starting Summer 2020 semester. Although you have been disqualified from financial aid, you do remain eligible
to attend Rancho Santiago Community College District. Eligibility for the California College Promise Grant (CCPG) (formerly known as the BOG Fee Waiver) is calculated
separately and this letter does not concern the CCPG. If you have extenuating circumstances, you may appeal by following the appeal procedures below.
The Financial Aid Committee will review your appeal and evaluate your extenuating circumstances documented on this form. You will be notified by mail of the committee
decision. You will not be paid for a semester if your appeal is approved after the semester has ended. The deadline to submit your appeal documents for Summer 2020 is
07/09/20, Fall 2020 is 11/13/20 and Spring 2021 is 05/14/2021.
1. Make an appointment with an Academic Counselor in the Counseling Center at Santa Ana College or EOPS Counselor if you are in the EOPS program. During your
appointment, the counselor will evaluate all your academic transcripts from previous colleges and develop a Comprehensive Education Plan detailing the courses that
have been completed, are in progress, and are still needed to complete for your academic program. Make sure all official academic transcripts from previous colleges
are on file at the Admissions & Records office before your Academic Counselor completes your Comprehensive Education Plan. Foreign transcripts are required to be
translated and evaluated before they are turned in.
If the counselor completed a paper Comprehensive Education Plan, attached it to this form to submit to the Financial Aid Office.
If the Counselor completed an electronic Education Plan in lieu of the paper Comprehensive Education Plan, please ask the counselor for the print out of the
electronic Education Plan and attach it to this form to submit to the Financial Aid Office. Also, please have the counselor complete the information below.
2. Complete the back of this form (Step 1 to 4). Submit all to the Financial Aid Office by the deadline of the semester that you are appealing for.
How to submit your Appeal Documents to Santa Ana College Financial Aid Office?
Go to
, click on Financial Aid Document Intake, create your account to log in and upload
documents. Only PDF, TIFF, JPG and PNG files can be uploaded. Name the file as Appeal Documents. Go to LIVE CHAT if you need help uploading your appeal
Must be completed before submitting:
The Electronic Education Plan was developed for the education goal that the student is appealing for financial aid as follows:
Education Goal at SAC (circle only one goal for financial aid appeal): ___ AA/AS ____Transfer for BA/BS ___ ADT ____
GE Plan:_____________________________ Major:_____________________________________________________________________________________________
Academic Program (e.g. SAC.KIN.AA):__________________________________________________________Expected Completion by: ______________ (semester).
If transfer, transfer school: _______________________________________________________________________ Transfer Semester: _________________________
Name of the Counselor who developed the Education Plan _______________________________________________ Ed Plan Date: ___________________________
Comments (if any)_______________________________________________________________________________________________________________________
Student Name: ________________________________________Signature_______________________________________________Date: ______________________
Financial Aid Staff (T1-MAX)
click to sign
click to edit
SAP status =T1 Student Name: _________________________________________________________ ID: ____________________________
I am appealing for (check one only): Summer 2020 Fall 2020 Spring 2021
Step 1: College Degrees/Certificates you have earned at other schools:
Degree/Certificate School Name Date/Year
Step 2: List courses you are enrolling/taking in the semester that you are appealing for: Is the course listed on your Ed Plan
Course Name Course Title Units as Major, General Ed, or Prerequisite?
Step 3: You are disqualified for financial aid because you exceeded the Maximum Timeframe for your program. Clearly explain the extenuating circumstances that
have caused you to exceed the Maximum Timeframe for your program (example: injury, illness, etc.). Specify the reason(s) and attach supporting documentation (if no
documentation available, be sure to explain). Attach additional pages if needed.
Step 4: For future success, describe what you have taken to address the circumstances indicated above and how you will be able to improve your academic performance
and meet the Satisfactory Academic Progress standard (ex.: Tutoring, counseling, medical assistance, etc.). Attach additional pages if needed.
_______ I understand that filing a Satisfactory Academic Progress Appeal does not guarantee continued eligibility for Financial Aid.
_______ I understand that appeal decisions might not be made prior to the first day of classes and I will be responsible for any fee or textbooks costs.
_______ I understand that if this appeal is approved, I will be placed on Financial Aid Probation. To maintain Financial Aid eligibility, I must complete all attempted classes
with a 2.0 GPA or higher. No W’s or F’s. The Financial Aid Office may impose additional conditions that I must achieve in order to continue receiving Financial Aid.
_______ I understand that if this appeal is approved, I will be expected to adhere the attached Comprehensive Education Plan and any additional conditions dictated by the
Financial Aid Office.
Student Signature_________________________________________________________ Date _________________________________________________